CAPS Transition Army Vendor Pay Workload

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CAPS TransitionArmy Vendor Pay Workload

• Tom Castleman
• Army Vendor Pay Support
• May 2006

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Army Vendor Pay Workload Transition - General

• DFAS Army Vendor Pay is using a Brown-Out method
  to transition workload from BRAC locations to
  DFAS enduring sites (DFAS-IN and DFAS-RO)
• IMA has elected to issue all new CONUS contracts
  for payment by DFAS-IN (HQ0105). DO NOT MOD
  existing open contracts.
• Note Transition plan calls for the elimination
  of the DFAS-PC STARS-Army One Pay system NLT
  March 2007. IMA has agreed to modify existing
  contracts for payment by DFAS-IN effective NLT
  October 1, 2006

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Orlando Vendor Pay Transition CAPS Windows
Database

• DFAS-IN will be responsible for the Brown-Out of
  the Orlando database
• Approximately 6 months prior to movement a
  transition conference call will take place with
  IMA and Mission customers
• Customers will receive a Vendor Pay POAM
  requesting specific information, including POCs
  for the DOC, RM and Transportation Office

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Orlando Vendor Pay Transition IMA Requirements

• To achieve IMA desired October 1, 2006 CONUS
  single location for vendor pay support it is
  necessary for the following to occur
• Contracting offices begin to cite DFAS-IN
  (HQ0105) as the paying office for all new.
• Effective for 2007 funded invoices, GPC RM/AOPC
  (level 4) must change the CARE invoice router to
  cite HQ0105. FY06 and earlier invoices will
  continue to be routed to HQ0301 (DFAS-OR)
• Effective for 2007 funded Miscellaneous payments
  the vendor pay support will be provided by
  HQ0105. FY06 and earlier misc. payments will be
  provided by HQ0301

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Orlando Vendor Pay Transition Mission
Requirements

• Contracting offices begin to cite DFAS-RO
  (HQ0302) as the paying office based on DFAS-RO
  guidance
• Modifications for existing contracts are not
  necessary, except when the contract extends into
  FY08. Then it needs to be modified for payment
  by HQ0302 versus HQ0301 (DFAS-OR)
• Existing contracts that expire in FY07 and
  earlier will be handled via Letter Memorandum
  modification, as only the paying office mailing
  address and/or fax number will change
• Effective for 2007 funded invoices, GPC RM/AOPC
  (level 4) must change the CARE invoice router to
  cite HQ0302. FY06 and earlier invoices will
  continue to be routed to HQ0301 (DFAS-OR)
• Effective for 2007 funded Miscellaneous payments
  the vendor pay support will be provided by
  HQ0302. FY06 and earlier misc. payments will be
  provided by HQ0301
• Effective for 2007 funded Transportation
  payments, i.e. GTS, NTS, In/Outs, etc, will be
  provided by HQ0302. FY06 and earlier trans.
  Payments will be provided by HQ0301

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IMA Transition CONUS Vendor Pay Workload Counts
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IMA CONUS / Mission Transition Vendor Pay
Workload
CAPS W LW
CAPS W DNO
CAPS W SA
CAPS W RO
CAPS W OR
CAPS W NO
CAPS W LX
Rome VP Enduring Site
Indianapolis VP Enduring Site
CAPS W IMA RI/SL? (SOMARDS)
CAPS C EU LW/SA (IMA/Mission)
Army One-Pay (to be eliminated)
Navy One-Pay BU-MEDS
IN will support IMA
RO will support Mission
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Acquisition Transition Vendor Pay Workload
CAPS W SL
CAPS W RI
Columbus VP Enduring Site
Columbus will support Acquisition Customers
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DFAS Your Financial Partner _at_ Work