Scenario 1: Planning an Early Career Event

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Scenario 1Planning an Early Career Event

• Group D

2
Events

• Networking reception / social event
• Job fair
• Young engineers forum
• Student poster competitions
• For undergrads judged by panel of young
  engineers
• For grad students judged by panel of senior
  engineers from the local chapter
• Professional development courses for young
  engineers

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Event Schedule Friday_at_ Univ Dagobah

• 4PM poster session set-up
• 5PM networking reception (students, young
  engineers, companies participating in job fair,
  senior section, )
• 7PM local speaker topic TBD depending on
  outcome of poll

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Event Schedule Saturday_at_ conference site

• 9-5 job fair with opportunities for 1-on-1
  interviews
• Four technical development tutorial sessions
• Offered by local faculty with expertise in the
  Widgets area
• Posters

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Event Schedule Sunday_at_ conference site

• Main technical conference starts
• Four professional development sessions in young
  engineers forum
• Facilitated by members of division and local
  section
• 9-12 Poster competition
• 6PM Conference opening reception with award
  ceremony for poster competition

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Budget

• Marketing / Promotion 500
• Meeting rooms 1000
• Awards 1500
• 2500 2250
• T-shirts for all participants 0
• (sponsored)
• Food and Beverage 0
• (sponsored)
• AV equipment 2000
• Income from Job Fair (5000)
• Bottom Line Revenue Neutral 0

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Tasks for Division Members(to be initiated 12
mos prior to event)

• Poll the 127 young engineers in the division
  431 students about their interests
• Send personalized letters to companies extolling
  the benefits of having employees who are
  ASME-Widget-Division member
• Hit up the local companies to sponsor the
  reception / social event and poster session
• Coordinate with the Senior Section to sign up
  companies for job fair

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Senior Section Tasks

• Coordinate with local companies for sponsorship
  of reception and poster session
• Have the liaisons to the 3 student sections
  advertise the poster sessions and recruit student
  volunteers to help with the various sessions,
  competitions, and prof. dev. courses.
• Work with companies and the division to create a
  viable job fair include the student sections
  (conference fee waived for participating
  students)
• Follow up with all participants (students, senior
  section, companies, )

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Outcomes

• An exciting event
• Gets local students involved in ASME
• Pulls young engineers into the Widget division
• Provides companies with excellent new employees
• All of this for 0!! (but lots of sweat Note
  the executive committee of the Widget division
  will not be held liable for eventual losses due
  to poor budgeting)