Purchasers Showcase 2003 Suggestions for Successful Bidding

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Purchasers Showcase 2003Suggestions for
Successful Bidding

• January 2003

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Agenda

• Introductions
• Top ten reasons suppliers bids are not accepted
• The debriefing process
• Summary - question answer period

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Introductions

• Lucille Chase - Public Works and Government
  Services Canada
• Glenn Deck - Saskatchewan Property Management
  Corporation

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Top 10 Reasons bids are not accepted - Reason 1

• Late bids - date, time and location
• We do not accept late bids
• Delayed bid (PWGSC only)

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Top 10 Reasons Continued - 2

• Not addressing mandatory criteria
• This is a show stopper - mandatory means mandatory

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Top 10 Reasons Continued - 3

• Not addressing rated requirements
• May not be a show stopper but the quality of the
  response will determine your standing in the
  competition

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Top 10 Reasons Continued - 4

• Not following the requested format
• Bidding with a different format will make it more
  difficult for evaluators
• There is a risk the evaluator will not find
  pertinent information if it is not where they
  expect to find it

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Top 10 Reasons Continued - 5

• Not accepting the stated terms and conditions
• Normally bidders must accept the terms and
  conditions detailed in the tender

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Top 10 Reasons Continued - 6

• Miscalculation of price
• Unit price prevails where there is an error

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Top 10 Reasons Continued - 7

• Wanting to change bid after closing
• Your bid is irrevocable once the competition
  closes

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Top 10 Reasons Continued - 8

• Making assumptions rather than asking a question
• The best advice is to make no assumptions
• If you have a question - ask it

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Top 10 Reasons Continued - 9

• Not providing detailed information
• We can only evaluate what has been submitted

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Top 10 Reasons Continued - 10

• Evaluation criteria and selection method
• Look to the solicitation document to determine
  how your bid will be evaluated

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Debriefing Process

• PWGSC process
• SPMC process

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Summary

• Read the document carefully
• Follow all instructions
• If you have a question ask it

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Questions

• We would be pleased to discuss issues you have or
  answer any questions you have
• Lucille Chase - [phone]
• Glenn Deck - [phone]
• THANK YOU FOR YOUR INTEREST