SIMS CareerTechnical Education

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SIMS-Career-Technical Education
Tom Hogan VoCATS Coordinator New Hanover County
Rhonda Welfare VoCATS Consultant NCDPI
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How it works
VEIS Data Transmitted (in Fall
Spring)   Social Security Number Name, Home
address, Telephone number Birthday, Ethnic code,
Gender School code Courses ( Voc. State Code
) and more..  
 
VoCATS Data Transmitted (in Fall Spring)
School Code Social Security Number State Course
Code Test date Grades  
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At NCDPI the computer gets the student
together   Based on a match of School
Code Course Code Social Security Number
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Information needed by VoCATS people
     

• Enrollment information
• VEIS information
• Concentrator information
• Test builds for precoding

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Why ?
The United States Congress has passed the Carl D.
Perkins Vocational and Technical Education Act
(Perkins III), which establishes accountability
standards for all career-technical education
programs that receive federal dollars.
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VoCATS Data Transmitted     "650"
,"354","8723","6145","12/17/2002","","67","67
" "650","354","8947","6145","12/17/2002","","
55","55" "650","354","6911","6145","12/17/200
2","","33","33" "650","354","9737","6145","12
/17/2002","","41","41" "650","354","5023","61
45","12/17/2002","","46","46" "650","342","52
94","6145","12/17/2002","","65","65" "650","342","
6518","6145","12/17/2002","","51","51"    VoC
ATS Error messages received back RECORD NUMBER
ERROR TEXT 2 No matching VEIS record found for
this student. (Error 1002)  
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Possible reasons   County Code not
matching School Code not matching Student Id.
number not matching Course code not
matching Student enrolled after VEIS pickup
date Non-CTE discipline indicated  
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VEIS Data Transmitted     326 NC6.4 000
20000526 20000322 1999/00 08723 0381
ADAMS JENNIFER LEE 30 LORD BYRON RD
WILMINGTON, NC 28405 910 9-0849 19851004 14 F
WHTE 09 MST1 N NONE 0.00 CP Y N N N 65122XS
61452XS 70652XS N N N M S 2 1 1 7   326 NC6.4 000
20000526 20000322 1999/00 2601 2601
AINSWORTH AUBREY E 00 ABBEY GLEN WAY
WILMINGTON, NC 28411 910 6-3725 19840714 15 F
WHTE 09 MST1 N NONE 4.00 CP Y N N N 70352XS
70852XS N N N M S 2 1 7   326 NC6.4 000 20000526
20000322 1999/00 3872 3872 ALLARD
JAMES W 02 EGGERT AVE CASTLE HAYNE, NC 28429
910 5-1735 19840622 15 M WHTE 09 MST1 N NONE
0.00 CP Y N N N 65122XS N N N M S 2 7  
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SIMS External    6634 Change to
State 7721 (7721) Construction Tech.
1 6636 Change to State 7722 (7722)
Constr. Tech 2 (2hrs)   Report 118 State
(external) course code problems (Fixed before
VEIS transmitted)   See example ( SIMS - STATE
Voc. Numbers )
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Important things to remember

• For 2003-2004, you get a second chance to correct
  errors prior to 7th month pickup
• It is critical to code non-standard curriculum
  students as0 for academic level.
• Use the most currentSIMS version

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Important things to remember

• For courses offered at community college or using
  CC faculty
• Students receive CC credit
• Use CC numbers
• Students receive only HS credit
• Use regular HS numbers

from Outline of the Course Coding Structure for
N.C. Public Schools (http//www.ncwise.org/
documents/common_ncwise_sims/course0304.pdf)
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Reports needed from SIMS for VoCATS      

• 1st semester after 10 days
• Report 605 Class Enrollment
• Report 118 State Course Code Maintenance Report
• Report 194 Requirements Profile

• 1st semester after 3 months
• Test Build
• NCVOCED3 (VEIS)

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Reports needed from SIMS for VoCATS      

• 2nd semester after 10 days
• Report 605 Class Enrollment
• Report 194 Requirements Profile

• 2nd semester after 3 months
• Test Build
• NCVOCED7 (VEIS)
• 2nd semester after last day
• NCVOCED (concentrator)

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SAMPLE REPORT 118 - STATE COURSE CODE MAINTENANCE
REPORT   ______________________________________
_______________________________________ R118-1
STATE COURSE CODE MAINTENANCE REPORT Page
1 21 APR 93 Columbia School sample COURSE
STATE -------STATE COURSE CODE
DESCRIPTION-- NUMBER ---LONG COURSE TITLE-----
COURSE CODE DISCIPLINE COURSE ACADEMIC LEVEL
GRADE LENGTH   1010 ENGLISH 9 REVIEW 102019Y
COMMUNICATION SKILL ENGLISH REMEDIAL GRD 9
YEAR 1012 ENGLISH 9 GENERAL 102029Y
COMMUNICATION SKILL ENGLISH BASIC/REG/INTRO GRD
9 YEAR 1020 ENGLISH 10 REVIEW 10201AY
COMMUNICATION SKILL ENGLISH REMEDIAL 10TH
YEAR 1021 ENGLISH 10 GENERAL 10202AY
COMMUNICATION SKILL ENGLISH BASIC/REG/INTRO 10TH
YEAR 1022 ENGLISH 10 REGULAR 10202AY
COMMUNICATION SKILL ENGLISH BASIC/REG/INTRO 10TH
YEAR 1023 ENGLISH 10 COLLEGE PREP 10202AY
COMMUNICATION SKILL ENGLISH BASIC/REG/INTRO 10TH
YEAR 1030 ENGLISH 11 REVIEW 10201BY
COMMUNICATION SKILL ENGLISH REMEDIAL 11TH
YEAR 1031 ENGLISH 11 GENERAL 10202BY
COMMUNICATION SKILL ENGLISH BASIC/REG/INTRO 11TH
YEAR 1032 ENGLISH 11 REGULAR 10202BY
COMMUNICATION SKILL ENGLISH BASIC/REG/INTRO 11TH
YEAR 1033 ENGLISH 11 COLLEGE PREP 10202BY
COMMUNICATION SKILL ENGLISH BASIC/REG/INTRO 11TH
YEAR 1040 ENGLISH 12 REVIEW 10201CY
COMMUNICATION SKILL ENGLISH REMEDIAL 12TH
YEAR 1041 ENGLISH 12 GENERAL 10202CY
COMMUNICATION SKILL ENGLISH BASIC/REG/INTRO 12TH
YEAR 1042 ENGLISH 12 REGULAR 10202CY
COMMUNICATION SKILL ENGLISH BASIC/REG/INTRO 12TH
YEAR 1043 ENGLISH 12 COLLEGE PREP 10202CY
COMMUNICATION SKILL ENGLISH BASIC/REG/INTRO 12TH
YEAR 1051 ENGLISH 9 HONORS 102059Y
COMMUNICATION SKILL ENGLISH ADV/HONORS/GIFT GRD
9 YEAR 1052 ENGLISH 10 HONORS 10205AY
COMMUNICATION SKILL ENGLISH ADV/HONORS/GIFT 10TH
YEAR 1053 ENGLISH 11 HONORS 10205BY
COMMUNICATION SKILL ENGLISH ADV/HONORS/GIFT 11TH
YEAR 1054 ENGLISH 12 ADV PLACEMNT 10207CY
COMMUNICATION SKILL ENGLISH ADV PLACEMENT 12TH
YEAR 1090 ENGLISH 12 CAREER COMM 10201CY
COMMUNICATION SKILL ENGLISH
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Sample Report 194 Requirements Profile (Part 1
Summary)    R194-1 REQUIREMENT PROFILE
Page 1 02/12/99 COLUMBIA SCHOOL For main
office SCHOOL ID 123-456 SUMMARY AND
DETAIL

Student 87965 ALLEN CHRISTINA SSN
--6789 Gender Female Ethnic MULT Birth
date 11/11/82 Age 17

100 MAIN ST Resides with
Ms KAREN ALLEN Grade 12 Mebane, NC 27302
Mother only Current
Entry/Withdrawal W6 6/30/98 [phone]
Attendance
Category MST1 Counselor None
Intended Course
of Study CTP - BUSM
Achieved Course of Study on file CP
Graduation Diploma
Cumulative GPA 2.923 PART 1
SUMMARY ------------- Remaining
and/or Pending ---------- Requirement Set
Status Area Credits Other
Conditions -------------------------
--------------------------------- ------------
------------------------ College Preparation
Requirements have not been met Math
1.00 College Tech Preparation Requirements
have not been met Math 1.00 Graduation with
Diploma All requirements have been met UNC
Minimum Admission Requirements have not been met
Math 1.00 Vocational All requirements have
been met      
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Other uses for Data from SIMS
326 NC6.4 000 20000526 20000322 1999/00
08723 0381 ADAMS JENNIFER LEE 30
LORD BYRON RD WILMINGTON, NC 28405 910 9-0849
19861004 15 F WHTE 10 MST1 N NONE 3.50 CP Y N N N
65122XS 61452XS 70652XS N N N M S 2 1 1 7
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NCVOCED3 or NCVOCED7 (VEIS Reports)
Age Gender M-Male F-Fem Ethnic Category
Code Grade Attendance Category Academically
Gifted Handicapped Accumulated GPA Course of
Study Career Dev. Plan Sex Equity Program Career
Dev Plan
School Number Social Security Number Student
Number Name Reversed Street Address Street
Name P.O. Box Zip Telephone Area
Code Telephone Number Birthdate
Section 504 Course Code 1 Course Code 2 Course
Code 3 Course Code 4 Course Code 5 Course Code
6 Economic Disadvantage Academic
Disadvantage Limited Eng Proficient Instructional
Setting
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What is the GPA of students in course ???? What
is the intended course of study of students in
???? What grade level are the students in
course ????
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VOCED concentrator module
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  VOCED concentrator module GCER (general
certificate) 2010 Agriculture/Natural
Resources GDPL (general diploma) 2030
Biotechnology/Chemical Technol PROM
(promoted) 2040 Business Technologies RACD
(retention-local dec) 2050 Communications/Artist
ic Prod Tech RADM (retention-admin dec) 2060
Construction Technologies RATN (retention-low
attend) 2070 Engineering Technologies RSTA
(retention-state standards) 2080 Health
Technologies 2090 Industrial
Technologies 2100 Public Service
Technologies 2110 Transportation Systems
Technol CP (College Prep) CTP (College
Tech Prep) CPCT (Both College Prep College Tech
Prep) GNRL (General) CRP (Career Prep
technical pathway w/o CTP requirements)
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(No Transcript)
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(No Transcript)
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