How Do I Hire a Student Employee

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How Do I Hire a Student Employee?
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Its Easy!

• Youll need
• A Student Employment Approval Form (SEAF)
• contact the Career Center for this form
• A Form I-9, Employment Eligibility Verification
• http//www.uscis.gov/files/form/I-9.pdf
• be sure to make copies of the documents you
  verify!
• An IRS Form W-4
• http//www.irs.gov/pub/irs-pdf/fw4.pdf

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Ive Completed the Forms Now What?

• All forms must be submitted to the Student
  Employment Office in the Career Center. The
  Career Center is located on the 2nd Floor of the
  Lightsey Building right next to the Registrar!

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Great! Can my new student assistant start TODAY?
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All Departments Must Receive Authorization Prior
to a Student Beginning Work On Campus
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Employment Authorization is Received in One of
Two Ways

• The prospective student employee or departmental
  representative brings all student employment
  paperwork to the Career Center
• The student receives immediate written work
  authorization

• Student employment paperwork is sent to or
  dropped off at the Career Center
• Electronic notification of work authorization is
  sent to the departmental contact within 1-3
  business days

Work authorization is contingent upon all
student employment paperwork being accurate and
complete
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Then What Happens?

• The students information is entered into the
  Human Resources System and sent to Budgeting and
  Payroll Services for timesheet generation.
• Students may receive a paper timesheet for
  their first pay period after that, their
  timesheets will be available through the Employee
  section of Cougar Trail.

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The Payroll Schedule is available on the
Budgeting and Payroll Services Website

• http//budgetingandpayroll.cofc.edu/payroll-schedu
  le.htm

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WOW! Thats a lot of information! What if I
have questions?

• The Student Employment Office is here to help you!

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Ways to Find Answers About Student Employment

• Contact the Student Employment Coordinator,
  Kristine Barry, at 953-5692 or at barryk_at_cofc.edu
• Come by the Career Center on the 2nd Floor of the
  Lightsey Building
• Check out our website at www.cofc.edu/careercenter
  

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Direct Links to Help You

• The Student Employment Manual
• Supervisor Training
• Student Employee Training
• Supervisor Quick Reference Sheet
• Internal Timesheet
• Resources for Your Students

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Time to Relax and Take That Much Needed Vacation!
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Student Employment at The Career Center

• Lightsey Center, Room 216
• [phone]
• CareerCenter_at_cofc.edu
• Office Hours 830 500, Monday through Friday
• Drop-In Hours 100 400, Monday through Friday