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8' Invoicing Getting the Money Form 472 BEAR Form 474 SPI
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Title:
8' Invoicing Getting the Money Form 472 BEAR Form 474 SPI
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Service Provider applies discounts to bills and submits to USAC for reimbursement ... lhiuga_at_cde.ca.gov. K-12 HSN/Butte COE: Russ Selken, 530-532-5678 rselken_at_bcoe.org ... – PowerPoint PPT presentation
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Title: 8' Invoicing Getting the Money Form 472 BEAR Form 474 SPI
1
8. Invoicing - Getting the Money Form 472
BEARForm 474 SPI
2
Receipt of Funds
One of two ways
Applicant pays entire bill up-front and gets
reimbursed
Form 472, or BEAR filed by Applicant
Service Provider applies discounts to bills and
submits to USAC for reimbursement
Form 474, or SPI filed by Service Provider
Note Telecommunications that are eligible for
CTF Services must use SPI process
You can not file BOTH a BEAR and SPI on the same
FRN. You must choose
3
Form 472
Once form is filled out, it must be signed by
Applicant
Service Provider
Form is then mailed to SLD
SLD reviews the form
BEAR Notification is sent to both Applicant and
Service Provider
From the date Service Provider receives funds
from USAC, he has 20 days to pay Applicant.
4
Form 474 - SPI
Used by Service Providers
Puts discount on the bill
Applicant pays only their non-discounted portion
Service provider Forms such as Grid and Data
Gathering Form
Every service provider has their own process
Follow up with Service Provider to ensure receipt
of funds
PLEASE return GRIDS to Service Providers PROMPTLY
5
Reminders
After Posting the Form 470
WAIT AT LEAST 29 DAYS BEFORE
Selecting a service provider
Signing a contract
Signing and dating the Form 471
Submitting the Form 471
MUST OCCUR IN THIS ORDER
Both Applicant and Service Provider must sign and
date all contracts.
Work with Telecom to consolidate their bills
Hint Form 471 must be filed before end of window
6
Form 471 Dos and DontsFrom SLDs Tip Sheet
DO verify that services ordered match the
category requested on the correct Form 470.
DO file separate Form 471 applications for
Priority 1 services and Priority 2 services.
DO read the Eligible Services List and request
discounts only on eligible services.
DO complete your Item 21 Attachment and include
the pre-discount prices of the services.
DO split out requests of questionable eligibility
into separate Funding Request Numbers
(FRNs).
DO check your math. The Form 471 and the Item 21
attachment totals should match.
DO file electronically and DO certify online
before the close of the window.
DO keep a record of postmark or electronic
submission.
7
Reminders
Print and retain copies of everything
Keep E-Rate files organized
Create YOUR OWN timeline of E-Rate deadlines
opening and closing of the Form 471
Form 486 deadline based on FCDL
Be aware of timelines and adhere to them
Not all dates are set in stone
Share this information with others at your site
8
Contact Information
State Library Rushton Brandis, (916) 653-5471,
rbrandis_at_Library.ca.gov
CDE Patrick McMenamin, (916) 322-5894,
pmcmenam_at_cde.gov
CDE Tech Plans Larry Hiuga, (916) 327-4629,
lhiuga_at_cde.ca.gov
K-12 HSN/Butte COE Russ Selken,
530-532-5678 rselken_at_bcoe.org
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