Lake Wilderness Arboretum

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Lake Wilderness Arboretum

• New Board Member Orientation

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Outline

• Arboretum overview
• LWAF overview
• Board member responsibilities
• Key groups/Activities
• Committees
• Administrative documents
• Financial management
• Arboretum Projects

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Arboretum Description

• 40 acre site
• Owned by the City of Maple Valley
• Administered under Joint User Agreement (JUA)
• 26 acre forest reserve
• 14 acres of gardens, nursery, natural strips
• Gardens include
• Legacy Garden
• Smith Mossman Garden
• The Steuber Rhododendron Garden
• Alpine Garden
• The Volunteer Garden
• Meadow area in the middle
• Trails and paths throughout

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The Organization- Lake Wilderness Arboretum
Foundation (LWAF)

• Bylaws
• Organization purpose
• Board composition
• Board power/responsibilities
• Administrative rules
• Organization membership
• Available on web
• Board members
• Committees

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Purpose
To develop and maintain the Lake Wilderness
Arboretum in a way that preserves and displays
Northwest ecosystems and cultivated landscapes in
an environment that acts as a wildlife sanctuary.
The Foundation will promote horticultural
science and conservation as well as provide
opportunities for education and passive
recreational experiences.
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From Vision 2010

• Vision
• The Arboretum is a showcase of Northwest
  ecosystems and cultural landscapes which
  promote horticultural science, and provide
  opportunities for educational and recreational
  experiences.
• Strategy
• Cooperate with the City of Maple Valley
• Create educational programs
• Achieve regional recognition
• Provide community involvement opportunities
• Collect and propagate plants

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Board Members and Committee Chairpeople

• Board Members
• President Patty Davis
• Past President Open
• First Vice President  Eric Larson
• Second Vice President  Cindy Ostermann
• Recording Secretary  Chris Neorr
• Corresponding Secretary  Noel Paterson
• Treasurer  Criss Barrett
• Board Members at Large  Colby Collier Marie
  Lindblom
• John Neorr Noel Paterson
• Katie Swickard Ione Tufts
• John VanZanten Maggie Westerlund
• Standing Committee Chairs
• Property Mgt Development Maria Van Zanen
• Membership Public Relations Marie Lindblom
• Education Conservation Katie Swickard, Colby
  Collier
• Budget Finance Committee John Neorr

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Board Member Responsibilities/Guidelines

• Be a Foundation member in good standing.
• Commit to the mission and goals of the Foundation
  
• Attend Board and general meeting on a regular
  basis
• Actively support events sponsored by the
  Foundation
• Be a good representative, advocate, and
  spokesperson for the Arboretum
• Participate in or chair committees
• Participate in fundraising
• Oversee assets of the organization
• Read the bylaws

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Key groups/Activities

• Board/Board meeting
• TWIGS, Branches, Sprouts
• Late Bloomers
• Hellebore Tea
• Spring plant sale
• Fall plant sale
• Member Picnic
• All-member meetings

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Committees

• Bylaws-authorized (standing) committees
• Budget and Finance
• Membership and Public Relations
• Property Management and Development
• Education and Conservation
• Nursery
• Other Committees
• Membership
• Plant Sale
• ??????

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Administrative Documents

• Document types
• Bylaws
• Policies
• Procedures
• Forms
• Other
• Document owners
• Board
• Budget and Finance
• Property Management
• Education and Conservation
• Membership and Public Relations
• Nursery ????
• Available on web

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Board Documents

• LWAF Bylaws
• Maple Valley/LWAF Joint Use Agreement
• Board Member Guidelines
• Project Management Procedure

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Budget and Finance Documents

• Budget Finance Committee Responsibility
• Treasurer Responsibility
• Financial Management Policy
• Financial Management Process
• Budget Overview
• Current Budget
• Budget Authorization Form
• Expense Voucher Form
• Expense Accounting Change Request Form
• Commitment Form

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Property Management Documents

• Property Mgt and Development Responsibility
• Nursery and Property Managers Responsibilities
  
• Forest Manager Responsibilities
• Property Access Policy
• Contracting Special Projects Policy
• Special Use Policy
• Collections Policy
• Pest Management Policy
• Wildlife Policy
• Forest Stewardship Plan
• Forest Stewardship Plan Summary
• Property Management Maintenance Schedule

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Education and Conservation Documents

• Education Conservation Committee
  Responsibilities

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Membership and Public Relations Documents

• Membership Application Form
• Membership Chairman Responsibilities
• Membership Policy
• Membership Process
• Volunteer Policy
• Volunteer Waiver Form

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Financial Management

• Budget preparation, review, approval
• Expense accounting and review
• Vouchers

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Arboretum Potential and Actual Projects

• Funded
• Shed renovation - nearing completion in 2009
• Ethno-botanical trail done by Master Gardeners
• Smith-Mossman garden enhancement
• Potential (unfunded) projects
• Entrance enhancements
• Bog Garden