AASMAN1 Lessons

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AASMAN-1 Lessons
Chapter 18 Information Management
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Chapter 18 Information Management

• The purpose of chapter 18 is to outline why and
  how information management should be
  accomplished.
• Communication between any units of AAS may occur,
  except when specifically prohibited. This
  correspondence may occur with any other unit at
  any command level. However, the sending unit must
  also send courtesy copies of the correspondence
  to any intermediate HQs in the chain of command.
  As of late it is highly encouraged for squadrons
  to go through the Area HQ before going directly
  to National HQ.
• All AAS units are strongly encouraged to bring to
  the attention of National HQ any unsatisfactory
  supplies, services, or support received from any
  national-level HQ in the Society. Under these
  circumstances the IMs are encouraged to skip the
  chain of command and alert the national IM.

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Address

• All units will use this format for organizational
  addresses for the purpose of communication by
  mail
• Example
• IVEN C. KINCHELOE, JR. SQUADRON (UNIT
  EITHERSQUADRON OR A HQ)
• ARNOLD AIR SOCIETY
• AFROTC DET 220 (AETC) (DET AND MAJCOM ACRONYM)
• PURDUE UNIVERSITY (SCHOOL)
• 1510 ARMORY BLDG (STREET ADDRESS)
• WEST LAFAYETTE IN 47907-1510 (CITY, STATE, ZIP)

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Forms

• AAS has established many forms for the purpose of
  keeping records. All units must maintain record
  copies of all correspondence issued. Use a
  duplicating system which will provide a lasting
  record of the correspondence.
• The 100-Series of forms is reserved for
  standardized forms used at both the area and
  National levels for day-to-day operations.
• The 200-Series of forms is reserved for those
  forms which an area or national level HQ desires
  to create for its own internal use, but are not
  included in the 100-Series.
• The 700-Series of forms is reserved for those
  forms that are used by area and national level
  HQs in evaluations of subordinate units and to
  provide feedback to these units.
• The 900-Series of forms is reserved for the
  national level awards nomination process.

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Current Forms

• 18.15.2.1. AASF 1 - Report of Initiation. See
  AASMAN-1, para 2.6. (OPR EMC)
• 18.15.2.2. AASF 3 - Order Form. See AASMAN-1,
  para 14.15.2. (OPR EMC)
• 18.15.2.3. AASF 4 - Equipment Reissue Order Form.
  See AASMAN-1, para 14.15.3.(OPR EMC)
• 18.15.2.4. AASF 5 - AAS/AFA Joint Membership
  Form. See AASMAN-1, para 14.15.4. (OPR EMC)
• 18.15.2.5. AASF 6 - Officer Roster. See AASMAN-1,
  para 12.4.2, for areas and para14.4.2 for
  squadrons. (OPR EMC)

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Current Forms cont.

• 18.15.2.7. AASF 50Q - National Test Questions and
  AASF 50Q - National Test Answers. See AASMAN-1,
  Attachment 2, Section A2-6. (OPR EMC)18.15.2.8.
  AASF 701 Series - Self-Evaluation Checklists. See
  AASMAN-1,
• Attachment 5, Section A5-6. (OPR National
  HQ)18.15.2.9. AASF 901 - National Unit Award
  Nomination Rport. See AASMAN-1,
• Chapter 16, para 16.2, and Section B. (OPR
  National HQ) 18.15.2.10. AASF 902 - National
  Individual Award Nomination Report. See
• AASMAN-1, Chapter 16, para 16.2, and Section C.
  (OPR National HQ) 18.15.2.11. AASF 903 -
  National Unit Award Nomination Report (LBJ Cup).
  See
• AASMAN-1, Chapter 16, paras 16.2 and 16.8, and
  Section B. (OPR National HQ)

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Summary

• Each unit should keep a continuity notebook for
  each staff position. It is the job of the
  information to make sure these continuity
  notebooks are up to date.
• SUMMARY Information management is conducted by
  all members of AAS not just the IMs. It is the
  responsibility of the IMs to make sure that all
  of AAS is adhering to its established
  standardization to keep effective records of its
  actions.

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Disclaimer

• There is much more you need to know to
  successfully manage all the information.
• To get this information Read AASMAN-1 chapter 18.
• Also feel free to contact your current HQ with
  questions