FY08 Third Quarter Expenditure Report

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FY08 Third Quarter Expenditure Report

• May 8, 2008

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FY08 Third Quarter Expenditure Report
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FY08 One Time Funding

• 596K of one time funding was used to supplement
  the original FY08 Budget
• Third Quarter projection indicates that
  available funds in General Fund Appropriation
  will offset this plan

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Public Schools of BrooklineFY08 Spending
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Major Factors Affecting FY08Q3

• Stable Enrollment
• FY07 5902 students
• FY08 5920 students
• Special Education Private Placements
• FY07 79 students placed in private placements
• FY08 72 students placed in private placements
• High Teacher Retirement
• FY07 27.9 FTE
• FY08 28.7 FTE
• New Hires Increase
• FY07 68.5 FTE
• FY08 88.8 FTE

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FY08 Enrollment Highlights

• Total K-12 Enrollment 5920
• Increase of 18 students from FY07
• Total Elementary Enrollment (K-8) 4106
• Increase of 44 students from FY07
• BHS Enrollment - 1814
• Decrease of 26 students from FY07
• Enrollment Stability
• Kindergarten 497 (FY07 550 Kindergarten
  Students)
• 1st Grade Cohort 528 (down from 550 in FY07)
• Pre-K Enrollment 297
• Increase of 6 students from FY07

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Kindergarten Enrollment
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Historical Enrollments by School
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Circuit Breaker Funding

• Funding for high cost special education
  services through Circuit Breaker began in FY04
  as a state budget line item replaced 50/50
  program.
• Circuit Breaker was the first significant
  increase to Special Education funding, by the
  state, since Education Reform.
• For FY08, Circuit Breaker funding was estimated
  at 2.0M. Final Actual Funding is dependent on
  spending, and also includes a variable of 3
  pursuant to final state overall allocation .

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Private Placement Costs 50/50 and Circuit Breaker
FY02 and FY03 State Funding 50/50 FY04 FY08
State Funding Circuit Breaker
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Special Education Instructional Aides carried in
General Fund
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Expenditure Growth TrendFY02 FY08
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FY08 Class Size Frequency Grades K - 8
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Average Class Size (K-8) Annual Trend
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Target Step Increase / Leaves / and New Hires
(FY08)
Includes 2 FTE Midyear Retirements
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Length of Service of Teaching Staff (Unit A) in
Brookline
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Length of Service FY05 vs. FY08
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Revolving Funds Overview Issues

• Adult Education
• Operating Deficit for FY07 of 123K, FY06 Deficit
  of 162K
• Remaining Fund Balance 214K
• Third Quarter actuals show flat revenues against
  increased costs.
• Revenues from April June will be key concerning
  fixed costs in place. If revenues remain
  flat/continues to trend downward, program will
  operate at a loss between 140K - 170K.
• School Athletics
• Small Fund Balance 20K
• Challenged by Costs, Insurance/Transportation
• General Fund Supplemented for 30K over budget in
  FY07. Estimated to be approximately 30K over
  again in FY08.
• Early Childhood
• Fees increased in FY08 BEEP aimed for breakeven
  performance. Latest projection continues to show
  year-end performance of revenues exceeding
  expenses in the range of 125K.
• Small Fund Balance 8K
• Continued flat support from Commonwealth through
  Community Partnerships for Children grant
• New MUNIS-based tracking system for revenues
  implementation in FY09

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Revolving Funds Overview (cont.)

• School Food Service
• Break/Even Performance in FY07 - First time since
  FY04.
• Third Quarter revenues show 138K deficit as a
  result of decreased participation and higher food
  and labor costs.
• Participation continues to be the main focus of
  efforts to return to breakeven status.
• BHS School Restaurant
• Generating Funds for Career/Education Programs.
• Surplus each year FY05 FY07.
• Fund Balance 81K.
• Bulk of operations occur during school year Q3
  performance continues to show profitability.
• BHS Summer School
• Historically (FY06 and FY07) stabilized with 30K
  from General Fund.
• FY08 Summer School revenues slightly stronger
  3rd Quarter revenues as a result of collected
  receivables confirm approx. 20K supplement from
  General Fund.