ICAO Technical Cooperation Bureau

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ICAOTechnical Co-operation Bureau

• Field Procurement Section

presented by Patrick F. Molinari Technical
Officer
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Objective
The overall objective of ICAOs Procurement
activities, is to ensure that procurement of
equipment, supplies and services are effected in
the best interests of the Organization and/or
Assisted States. Procurement Activities support
the projects initiated and administered by the
Technical Co-operation program in assisting
Member States to implement ICAO Standards and
Recommended Practices (SARPs). All Procurement
Activities are regulated by the ICAO Procurement
Code.
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Why Acquire Through Procurement Section ?

• Compliance with ICAO Standards Assured
• Possibility to Purchase Under Tax Free Conditions
  
• Insight on Technological Advances
• Best Market Prices (Competitive Tender)
• Optimum Warranty Conditions
• Clear and Short Delivery Times
• Full Transparency
• Full Contract Management and Supervision
• Field Through Dedicated Experts

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Procurement Section Functions

• Technical Support Unit
• Stringent Registration / Evaluation of Potential
  Suppliers
• Development of Technical Specifications
• Budgetary Estimates
• Technical Negotiations
• Factory and Site Acceptance
• Field Support

• Procurement Unit
• Procurement of Goods/Services
• Contract Preparation
• Tendering
• Contract Administration/ Project Management
• Financial Management
• Liaise with Field Operations / Field Staff
• Liaise with States and CAA

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Typical Areas of Implementation

• Goods
• Aviation Security
• Satellite Networks
• Navigational Aids
• Fire Fighting Vehicles
• ATC Centers Radar
• Comm. (VHF, HF, VCCS)
• Aircraft
• Airfield Lighting

• Services
• Airport Planning
• Civil Works Design
• Feasibility Studies
• Airspace Planning

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Implementation ATC Radars

• DEPV Brazil
• 10 Terminal Approach PSR/Mode-S SSR
• U.A.E.A.C. Colombia
• 4 PSR/SSR

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ImplementationATC Centers

• DAC Ecuador
• Guayaquil ATC Center
• U.A.E.A.C. Colombia
• Bogota ATC Center

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Control Tower Structures
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Navigational Aids
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Aircraft Flight Calibration
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Assistance and Operation

• Establish Requirements
• Tendering Process
• Evaluation and Contract Negotiations
• Project Management
• Continuing Support

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1. Establish Requirements

• Assign Dedicated Technical Experts
• Effect Site Survey
• Develop Technical Specifications
• Budgetary Quotations
• Clarification of Financing and Payment

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2. Tendering Process
Phase 1 Tender Documentation Preparation
Phase 2 ICAO Auditors Review

• Joint Collaboration (ICAO/CAA)
• Tech. Spec / Compliance
• Instructions to Bidders
• Establish Site Survey Dates
• Establish Tech. Meeting
• ICAO Terms / Conditions
• Bidder Pre-Qualification
• List of Bidders

Issue Tender
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3. Evaluation and Contract
Negotiations
ICAO Receipt of Tenders
Contract Negotiations

• Evaluation Phase
• Technical/Commercial Evaluation of Proposals
• Warranties
• Service Support /References
• Compliance with SARPS

• Joint Collaboration ICAO/CAA
• Contracts Board Approval
• Contract Preparation
• ICAO Legal Support

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4. Project Management

• Design and Progress Review
• Utilize Interim Reports
• Revision of FAT / SAT Protocols
• Attend Factory and Site Acceptance Tests
• Coordinate Shipping, Manage Invoices Payments
• Warranty Period Support
• Transfer of Property Equipment

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5. Continuing Support

• Property Transfer
• Administration of Warranties and Claims
• Training
• Amendments
• Procurement of Spare Parts
• Assessment of Customer Satisfaction

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Contact Field Procurement Section

• Director, Technical Co-operation Bureau
• Mr. Abelardo Sanchez
• Tel [phone]
• Fax [phone]
• E-Mail asanchez_at_icao.int