Welcome CUFA Team

1
Welcome CUFA Team!
CUFA All Staff Event
October 8, 2008
2
Executive Vice President

• WELCOME!
• 2nd Annual CUFA All-Staff Event
• Opportunity to celebrate FY 2008 accomplishments
• Highlight FY 2009 goals and objectives
• CUFA goals
• Division and department goals
• Hear from Interim Provost David Harris
• Hear from peers who contributed to helping us
  achieve our FY 2008 goals and objectives
• Hear from Vice Presidents, Chief Investment
  Officer and Director of Internal Audit

3
CUFA 2008 In Review

• We accomplish a great deal working on real world
  collaborative themes
• Our efforts were validated with external
  recognition
• We understood our responsibility of being good
  stewards by maximizing our resources
• We did not assume the status quo but were
  problem-solvers seeking innovative solutions to
  every day challenges
• We were result-oriented, benchmarking our
  operations and measuring results

4
Looking Forward to 2009

• Cornell is financially sound, but the loss of
  state
• funding, the decline of federal support, and
  lower endowment returns require us to be good
  stewards
• This begins by developing realistic business
  objectives
• and goals for FY 2009
• It requires each and every one of us to make good
  use
• of the resources we are given to maximize them
• It calls upon each and every one of us to seek
  greater economics and efficiencies where
  practical
• It does not mean that we will not make
  investments
• where there is a good business case
• We are in for slow growth for the next several
  years,
• but our business model is sound and we will
  weather
• this period of dislocation

5
Looking Forward to 2009

• Cornell is financially sound, but the loss of
  state
• funding, the decline of federal support, and
  lower endowment returns require us to be good
  stewards
• This begins by developing realistic business
  objectives
• and goals for FY 2009
• It requires each and every one of us to make good
  use
• of the resources we are given to maximize them
• It calls upon each and every one of us to seek
  greater economics and efficiencies where
  practical
• It does not mean that we will not make
  investments
• where there is a good business case
• We are in for slow growth for the next several
  years,
• but our business model is sound and we will
  weather
• this period of dislocation

6
CUFA Goals

• FY 2009 New Initiatives
• CUFA Goal 1 Integrate Enterprise Risk
  Management into the universitys approach to risk
  management
• CUFA Goal 2 Improve and demonstrate Cornells
  role as a standard bearer in higher education
  and conscientious citizen by establishing key
  partnerships and metrics
• CUFA Goal 3 Align CUFA community operating
  goals and objectives with community-based
  planning efforts to enhance Cornells reputation
  as a good neighbor
• FY 2008 Ongoing Initiatives
• CUFA Goal 4 Integrate the value of
  sustainability into all major operations at
  Cornell University
• CUFA Goal 5 Create and manage an innovative,
  comprehensive IT infrastructure and environment
  to support Cornells academic excellence and
  enable similar excellence in its internal
  operations

7
Investment Office

• James Walsh
• Chief Investment Officer

8
Investment OfficeMission

• Manage the universitys endowment of just under
  6bn.in a way that
• Supports the needs of the University
• Maintains the real value of gifts
• Adds some extra return over and above to
  support the mission of the University

9
Investment OfficeGoals for FY 2009

• Build and retain a high quality team of highly
  motivated investment professionals and support
  staff
• Maintain a culture of innovation
• Engage the full resources of the university

10
Investment OfficeWhat does this mean for FY 2009?

• Build and retain a high quality team of highly
  motivated investment professionals and support
  staff
• Maintain a culture of innovation
• Engage the full resources of the university

11
University Audit Office

• Mike Dickinson
• University Auditor

12
University Audit Office Vision for FY09

• Providers
• Developers
• Promoters

13
University Audit Office Goals for FY09

• Move the university towards a risk based
  management process.
• Provide exceptional service through comprehensive
  reviews and meaningful recommendations.
• Develop future leaders by recruiting and
  mentoring professional staff.
• Cultivate partnerships with departments,
  colleges,
• and schools to assist in the achievement of the
• universitys goals and objectives.
• Promote ethical standards and core values.

14
Division of Financial Affairs(DFA)

• Joanne DeStefano
• Vice President Chief Financial Officer

15
DFA Vision for FY09

• Partners
• Stewards
• Innovators

16
DFA Vision for FY09

• Be a high performing, diverse, inclusive,
  customer focused, sustainability oriented
  organization
• Be the resource managing the institutions
  finances
• Maintain and improve administrative systems
• Provide effective control systems to
• manage institutional risk

17
Partnering With Campusto Achieve Our Goals

• Kuali Financial System
• Implementation Project
• A Skit in Two Parts

Kim Yeoh, Project Director, KFS Project Barbara
Sutton, Functional Lead, KFS Project
Sharon Baum, Campus Life Jed Dove, College of
Arts Sciences
18
Act 1

• Traveling back in time, about 2 weeks ago..
• Kim Yeoh Barb Sutton are walking together
• to a meeting..

19
An Idea

• Chart of Accounts Team
• Propose structure for KFS chart
• Lots of campus representation
• Together 3 years!

20
Act 2

• Several days later..
• Kim, Barb, Sharon and Jed are meeting to talk
  about the presentation..

21
Partnerships

• Team History
• Started with 17 members, 11 from campus
• Evaluate KFS chart structure
• - Codes used to record financial transactions
• Account Object Codes
• WHO gets charged, for WHAT
• KFS is different from todays structure

22
Teamwork

• 2005 2006 Original Team
• Met as large group to understand KFS
• Broke into sub-teams to make recommendations
• Came back together to review it all

23
Teamwork

• 2007 2008 Current Team Repeat Process
• Met as large group now 30 members!
• Broke into sub-teams added 15 more!
• Came back together over 40 people!
• Entered sample data into test system

24
Accomplishments

• Presentation of Recommendations
• 2006 Business Service Center Directors
• 2008 College/Unit Financial Officers staff

25
Celebration!
26
The Players

• Featuring (as themselves)
• Kim Yeoh, KFS Implementation Project (DFA)
• Barbara Sutton, KFS Implementation Project (DFA)
• Jed Dove, College of Arts Sciences
• Sharon Baum, Campus Life

THE END
27
Risk Management Public Safety(RMPS)
Rich McDaniel Vice President
28
RMPS FY 2009 GoalsEmergency Management

• Emergency Communications Infrastructure Further
  Upgrade Cornells Emergency Communications
  Infrastructure
• Physical Infrastructure Enhance Campus Physical
  Security Policies, Design Standards, Processes
  Systems
• Plans Further Upgrade Emergency Plans

29
RMPS FY 2009 GoalsCompliance Management

• Policies Reengineer University Health Safety
  Policies
• Roles Clarify Primary Safety, Health and
  Environmental Risk Management Roles and
  Responsibilities
• Systems Develop and/or Implement Priority RMPS
  Systems
• Structure Finalize the Restructuring of Risk
  Management Public Safety
• Measurement Measure SHERM Performance
• Training Develop and Track Baseline Health
  Safety Training
• Bio-safety Initiative Develop an Integrated
  Bio-safety Program

30
RMPS FY 2009 GoalsSustainability

• FY 2009 ASAP Oversee Implementation of the
  Approved ASAP Initiatives.
• FY 2010 ASAP Update the ASAP for Fiscal Year
  2010.
• CAP Play a Leadership Role in the Climate Action
  Plan Study and Integrate with the ASAP and Other
  Sustainability Goals.

31
Division of Facilities Services

• Kyu Whang
• Vice President

32
Facilities Services

• Accounting and Financial Services
• Administration and Operations Support
• Contract Colleges Facilities
• Contracts and Capital Projects
• Facilities Management
• Facilities Services Human Resources
• Planning and Project Development
• Project Design and Construction
• Transportation and Mail Services
• Utilities and Energy Management

33
Facilities Services Vision for FY09
A valued partner in research, education, and
outreach.
34
Facilities ServicesMission for FY09

• Plan, design, build, operate, and maintain a
  campus environment in a manner consistent with
  our values,
• in support of the University mission, and
• in collaboration with our stakeholders.

35
Facilities ServicesGoals for FY09

• To incorporate environmental sustainability into
  organizations and operations, specifically in the
  areas of planning, designing, building, operating
  and maintaining for facilities.

36
Facilities ServicesGoals for FY09

• To partner with others in support of the
  university mission (to further the goal of
  providing best value).
• Facilities Services will initiate new programs
  and methods to define, recognize and reward both
  staff members and project
• team excellence.

37
Facilities ServicesGoals for FY09

• The Division will develop a project planning and
  implementation group, utilizing the resources of
  the recently formed Office of Planning and
  Project Development.
• Establish the Vice President of Facilities
  Services as the steward of the facilities
  function at Cornell University.

38
Sustainability
Dean Koyanagi Risk Management Public Safety
39
Facilities Career MappingRotational Assignment
Pilot Program

• CUFA ALL-STAFF EVENT
• OCTOBER 8, 2008

Lori Barry, College of Veterinary Medicine Randy
Lacey, Facilities Services Joe Remillard,
Facilities Services Kristie Mahoney, College of
Human Ecology
40
The Concept

• Provide career development pathways for
  individuals while enhancing collaboration between
  facilities staff across campus.
• The goals of this pilot program are
• Build partnerships between CUFA and academic
  units
• Grow appreciation and respect for other units
• Develop staff inside and outside CUFA
• Retain talented and diverse staff
• Better prepare staff for leadership roles

41
The Concept

• Early Tests of Rotational Assignments
• Short term rotations
• Job shadowing
• Position swapping
• New employee training

Half Day shadow
6 month rotation
3 month rotation
42
Achievements and Current Efforts

• HR professionals and managers from CUFA, CALS,
  Human Ecology, Vet, and other units have worked
  to identify possible rotational opportunities
• A range of position moves have been tested
• Facilities Customer Service job shadowing
• CVM to Shops Admin job shadowing
• CHE to PDC rotational assignments
• CALS / Vet job shadowing

43
Next Steps
Next Steps

• Continue to pursue and evaluate job rotations
  in the pilot
• program
• Define the process for advertising rotational
  opportunities
• and selecting candidates
• Work with supervisors to create rotational
  opportunities
• Link the RAP program to CUFAs Strategic Goals
  for
• Diversity.
• For more information contact
• Kathy Burkgren or Jessica Lang in the CUFA Human
  Resources office

44
Office of Information TechnologiesCIT
Polley McClure Vice President
45
CIT Vision
46
CIT Goals for FY09

• Cornell IT Strategic Plan
• SorceForge, WordPress, and Confluence 25 Tier 3
  Schedule facilities
• Security tiers, offsite data backup, Ensemble,
  residence halls wireless
• Security handbook and security incident metrics
• Blog service
• Five-year capital plan and small projects
• CITs quality of work life and Computerworlds
  2009 top 100
• EHDC

The IT Strategic Plan process has been put on
hold pending appointment of a new Provost.
47
(No Transcript)
48

• EzraNet is a multi-million-dollar
• program to upgrade data wiring,
• phone wiring, and distribution
• infrastructure in about 60 buildings
• on Cornells Ithaca campus.

49
11/19/2009
49
50
11/19/2009
50
51
11/19/2009
51
52
The results so far.

• Installed
• 48 telecom rooms
• 635 miles of cables
• 16,185 faceplates
• 486 ports for wireless
• Recycled cables
• 16 tons

53
The Benefits

• Gigabit network connections.!
• Dr. Nathan Dykes from the Vet Medical Center

I have recognized a noticeable decrease in the
time it takes to download studies.
54
The Benefits

• Michelle Paolillo from Clark Hall

• Backup jobs that used to take over 3 hours now
  take about 15 minutespleased with the current
  stability and speed of the network.

55
The construction challenge

• Architectural features
• Liz Colucci, Associate Dean of Students for
• Administration and Finance (Willard Straight
  Hall)

• The fourth floor is historic. EzraNet really
  listenedit was preserved and you cant even
  tell that EzraNet is here

56
Willard Straight Hall
57
The construction challenge

• construction in occupied buildings
• Wayne Davenport of the Vet College

• worried about the coordination efforts
• I was proved wrong, as the problems were few
  and far between

58
Vet Medical Center
59
Clark Hall
60
Biotechnology
61
The construction challenge

• Work is being done primarily third shift,
  utilizing 5/10 hour days (nights)

• limit disruption to building occupants

62
3AM..7AM
63
The cut over challengeMinimize down time
Dr. Dykes

• We experienced no down time during the
  construction and we are running business as
  usual

Michelle Paolillo

• Cutover to the new wire plant was well planned
  and seamless.

64
CIT cut over in progress
65
The CIT-PDC partnership

• Consultation during the design phase
• Understanding campus complexities and being
  sensitive to their needs
• Clearly defined and developed roles and
  responsibilities
• Primavera!
• Working towards a common goal.teamwork!
• Staff Development

66
EzraNet is brought to you by
67
The CIT EzraNet team
The PDC Shops.

• Joe Blasz, Sasja Huijts, Jim Lovejoy, Michelle
  Reynolds, Jolene Simmons, Tom Theimer, Amber West
  
• Pat Bulger, Paul Gerbasi, Bobby Griffin, Nate
  Leonard, JJ Lovejoy, George Norman, Kathy Parker,
  Tom Payne, Jeff Simmons, Ken Stevens

Dale Aumick, Jake Benninger, Steve Cobb, Jennifer
Hyde, Jeff Parsons, Joe Ruta and crew
68
And some 200 others

• Maintenance Management, Cornell Building Care,
  PDC Engineering, PDC Shops, Archi-Technology,
  Contract College Facilities, EHS, Parking and
  Commuter Services, PDC Campus Planning Office,
  Contracts Office, Grounds Department, Applied
  Engineering Physics, Astronomy, Center for
  Nanoscale Systems, Center for Materials Research,
  LASSP, Physical Science Library, Physics, Center
  for Applied Math, Computer Graphics Center,
  Computer Science, Electrical and Computer
  Engineering, Lab of Plasma Studies, Mechanical
  Aerospace Engineering, Operational Research and
  Industrial Engineering, Center for Advanced
  Computing, Theoretical and Applied Mechanics,
  Chemical and Bio-Molecular Engineering,
  Engineering Educational Comp. Facilities,
  Material Science and Engineering, Civil and
  Environmental Engineering, Finance and
  Administration (Vet College), Information
  Technology, Capital Projects and Planning (Vet
  College), VM Facilities Services, VM Learning and
  Teaching, Pop Medicine and Diagnostic Sciences,
  Animal Health Diagnostic Center, VM Public
  Affairs and Development, Flower- Sprecher
  Library, VM Bio Safety Program, VM Graduate
  Education and Research Library, Biomedical
  Sciences, Population Medicine and Diagnostic
  Sciences, CARE Annex Vet College, Cornell
  Hospital for Animals, Molecular Medicine, Lab
  Animal Services, Microbiology and Immunology,
  Clinical Sciences, CALS, Biological and
  Environmental Engineering, Molecular Biology and
  Genetics, Entomology, Neurobiology, Dean of
  Students, Campus Life, CDS .
• This will be available at the CUFA
  website if you would like to see the details.

69
Thank you Team!
Visit the EzraNet team at http//www.cit.cornell.
edu/projects/ezranet
70
(No Transcript)
71
(No Transcript)
72
(No Transcript)
73
(No Transcript)
74
(No Transcript)
75
(No Transcript)
76
(No Transcript)
77
(No Transcript)
78
(No Transcript)
79
(No Transcript)
80
(No Transcript)
81
(No Transcript)
82
(No Transcript)
83
(No Transcript)
84
(No Transcript)
85
(No Transcript)
86
(No Transcript)
87
(No Transcript)
88
Good MorningCUFA!!
EEC
Tammy Blasz, Cornell Information
Technologies Teresa Oplinger, Investment
Office Bill Stebbins, Facilities Services Judy
Virgilio, Arts Sciences
89
Check under your seat

• If you found a clicker, work with those around
  you who do not have a clicker to answer a few
  questions

90
iclicker Instructions

• How do I turn on my iClicker?On the front of
  your clicker there are 6 options
• A, B, C, D, E, and On/Off.
• The On/Off button is what you press to both turn
  it ON (resulting in a solid blue light by the
  Power indicator at the top of your clicker) and
  OFF (solid blue light will be gone). 
• You do not need to turn your clicker off between
  questions.

• How do I know my answer was received?When you
  respond to a question and your answer is received
  properly, a green light will shine on your
  clicker. 
• If you attempt to submit an answer when polling
  is not running, a red light will flash on your
  clicker. 

91
How comfortable is your seat?

• Its great, just give me a remote and a leg rest
  and I'll be good to go all day
• As far as work seats go - this one is quite
  doable
• It's definitely better than standing
• Not so great - I'll be able to tell you better
  when I try to stand up
• I'd rather be sitting on a bed of hot coals.

92
What does EEC stand for?

• Employee Entertainment Committee
• Ezras Educator and Crew
• Employee Engagement Council
• Endless Eternal Committee
• Employee Energy Committee

93
EEC stands for

• C. Employee Engagement Council

94
What is the EEC charter?

• Developing a strong CUFA culture
• B. Promoting staff development
• C. Guiding (encouraging) responsible stewardship
• D. Collaborating with campus Academic Unit
  Management
• E. All of the above

95
EEC Charter

• E. All of the above

96
EEC

• Council that acts as a liaison between CUFA
  leadership and all parts of the organization to
  facilitate progress toward the vision of being
  the standard bearer in higher education

97
EEC

• Comprised of representatives from CUFA units as
  well as 4 colleges/units (CALS, Arts Sciences,
  Student Academic Services, and Vet College)
• Council first met with Steve Golding in February
  2008
• Meets once a month
• Currently in discovery phase getting to know
  each other, familiarizing ourselves with goals
  and objectives and discussing how we can achieve
  these

98
EEC

• A few of the things well be working on
• Work Life quality
• Organizational identity
• Sharing best practices
• Promoting values
• Give voice to employee viewpoints
• Leadership, management, employee development
• Process improvement
• Developing collaborative relationships with
  academic units

99
EEC Members

• CIT
• Tammy Blasz, Al Gonzalez, Tracy Mitrano
• DFA
• Leanna Morgan,
• Margie Whiteleather
• Facilities
• Kelley Schmitt, Chris Smalt, Bill Stebbins
• RMPS
• Margie Whiteleather
• Investments
• Teresa Oplinger
• Audit
• Craig Adams

• CALS
• Rich Duell
• Arts Sciences
• Judy Virgilio
• Student Academic Services
• Laurie Fuller
• Vet College
• Gwen Isham

EVP Staff Liaison Chris Halladay Chair Kathy
Burkgren
100
Thank you for your dedication, hard work, and
for joining us to celebrate our successes!