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Lotus Notes Overview

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How Notes Began in the DOE. Different Versions/Platforms ... Cliff Goto: Servers. Scott Furusho: Application. Gilbert Chun: ISPED & School Level Applications ... – PowerPoint PPT presentation

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Title: Lotus Notes Overview


1
Lotus Notes Overview
  • Hawaii Department of Education
  • IRMB
  • 5/2001

2
Outline of Presentation
  • How Notes Began in the DOE
  • Different Versions/Platforms
  • Applications
  • What the future holds
  • Resources

3
The Searchbeyond e-mail
  • To develop an Information Management System with
    the potential to facilitate communication and to
    gather share data across the entire DOE System.

School
Community
State
District
4
The Pilot SchoolDole Intermediate 1994
  • E-Mail
  • Calenders Schedules
  • Memos
  • Schedules
  • Minimize time spent on Administrative Tasks
    (overall goal)

5
Client Platforms _Operating Systems
  • Mac
  • Win 95
  • Win 98
  • 2000/NT

6
Client Versions
  • V3-Early Macs (not formally supported)
  • V4 (Present)
  • Mac4.57 PC 4.67
  • V5 (Future)
  • Trend towards browser based vs. client based.

7
Applications
  • School
  • Curriculum-Sharing/Knowledge Maganagement
  • Administrative-Streamling Tasks

State Instructional Operational Data Collection
8
School Level AppsCurriculum Sharing-Knowledge
Mgt.
  • Sharing Teacher ResourcesLesson Plans ect..
  • Communication among Disciplines/Gr. Levels. Ect..
  • Curriculum Inter/Intra School

9
School Level AppsCurriculum/Classroom Examples
10
School Level Apps Administrative-Streamlining
Tasks
  • Reduction of Paper Duplication
  • Quickly send out Communiques
  • Paperless, Centralized Record Keeping

11
School Level AppsAdministrative Examples
  • Lunch and Attendance Counts
  • Posting of Bulletins and Schedules
  • Calenders
  • Posting of Meeting Minutes
  • Discussion Databases
  • Referral/Discipline Databases
  • Handbooks
  • Service Requests

12
State Level Apps Instructional
  • HCPS Website
  • T4/T3 Instructional Mgt.

13
State Level Apps Operational
  • Electronic Forms
  • Strike Reports
  • Budget Requests
  • Budget Allocations
  • Electronic Documents
  • DOE Memos
  • Budget Documents
  • PSAP

14
State Level Apps Data Collection for Instruction
  • Reading Challenge
  • CSSS new system being developed
  • ISPED
  • Collecting of Contextual Information, not just
    numbers.

15
Looking to the Future
  • Migration to Version 5
  • Web Based vs. Client Based
  • Platform/Program independence
  • Server Consolidation
  • Thin Clients Sun Rays

16
  • Version 5 on the Web

17
Looking to the Future
  • Greater emphasis on Instructional Support
  • Vs
  • Operational
  • (i.e.. Budget information, Standards, Developing
    Lessons, Student Projects)
  • MobilityHome Based.

18
Notes ResourcesIRMB Information Resource Mgt.
Branch
  • Lotus Notes Help 692-7290
  • Help_Notes_at_notes.k12.hi.us
  • Randal Lau School Level/User Support
  • Aaron Higa User Support
  • Cliff Goto Servers
  • Scott Furusho Application
  • Gilbert Chun ISPED School Level Applications
  • Tom Saka State Level Applications

19
Notes Resources on the Web
  • http//lilinote/help45.nsf (R4.5 help)
  • http//lilinote/help46.nsf (R4.6 help)
  • http//www.notes.net
  • http//www.lotus.com

20
Product Information
  • E-Rate Prices for Servers http//e-rate.k12.hi.us
    /
  • Lotus Web site http//www.lotus.com/home.nsf/welc
    ome/products/

21
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