How to Complete Your Timecard on TEP IMS

1
How to Complete Your Timecard on TEP IMS

• Active Temps Currently on Assignment

2
Timecard Guidelines

• All TEP employees are required to complete a
  timecard for hours worked during the pay period
• It is recommended that you enter your time on a
  daily basis
• Once your assignment or the pay period ends you
  need to make sure all your hours are entered on
  the timecard and then you must submit your
  timecard for approval
• Follow the detailed instructions to learn how to
  do this

3
Login

• Enter the TEP URL into your web browser
  http//tep.ucsf.edu
• The systems displays the UCSF Temporary Employee
  page
• Click Record Your Time in the red Timecards box

4
Login

• Enter Username
• Type your UCSF employee ID number (that begins
  with 02)
• Enter Password
• Click SUBMIT

Not sure what your UCSF ID Number is? Check the
lower left hand corner of the Statement of
Earnings for your most recent pay check.
5
Login Password Problems?

• Your password for first time login to TEP IMS was
  the last four digits of your social security
  number
• When you activated your account you were asked to
  change your password and store it in a safe
  location for future reference
• If you cannot remember your password, click Lost
  password and follow the system prompts to create
  a new password

6
Fill Out Your Timecard

• Once you are logged in the system displays your
  current temporary placements
• Click My Timecard

7
Fill Out Your Timecard

• For the current pay period, use the drop down
  menu to Select an Assignment
• If you have more than one assignment you will
  need to complete a timecard for each assignment

8
Fill Out Your Timecard

• At the top of the screen, the system displays
  general information about the assignment
• Your name
• Order
• Time Code
• Step
• Payrate
• Hours balances
• Department Name
• Supervisor
• Surrogate timecard approver
• Assignment Start and End Dates
• Timecard Status

9
Fill Out Your Timecard

• Scroll down to the actual timecard you will
  complete for the current period
• The timecard displays
• Day (of the week)
• Date
• Hours
• Minutes
• Type
• Action

10
Fill Out Your Timecard

• For each day you worked in the time period, enter
  the number of hours and minutes and the type of
  pay (e.g., regular, night, evening)

11
Fill Out Your Timecard

• If you need to enter multiple pay types for a
  particular day
• Enter time for the first pay type for that day
• Click Record Timecard
• Then, click the green cross associated with that
  day

12
Fill Out Your Timecard

• The system will save the time you entered and
  then add another row for that date
• Enter appropriate time and pay type
• If you have accrued vacation or sick balances,
  you will be given the option of selecting those
  pay types

13
Fill Out Your Timecard

• If you wish to write an explanation for the time
  you entered
• Type a brief note in the NOTES box
• Click Add

14
Fill Out Your Timecard

• Once you have entered the hours you worked, click
  Record Timecard
• If you dont, your hours will not be recorded

15
Forward Timecard

• At the end of the pay period, finish entering all
  hours worked
• If your assignment ends before the pay period end
  date, enter your time and submit on your last day
• Then click Forward Timecard to submit your
  timecard for approval

16
Forward Timecard

• Once you submit your timecard, its status will
  show Forwarded for Approval

17
Logout

• When youre done LOGOUT

18
Questions?

• Contact tepfrontdesk_at_hr.ucsf.edu
• 415.476.4486