TRINITY COLLEGE DUBLIN

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TRINITY COLLEGE DUBLIN PURCHASING CARD MANUAL
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VAT

• The complexities related to our VAT reporting
  requirements have been implemented into the D.cal
  system
• We have broken down each area of VAT into 3
  sections which are simple to answer and user
  friendly.
• The cardholder is required to select options for
  each section, these will be converted into
  complex
• VAT masters. The cardholder will not have to
  deal with these VAT masters, they are for
  reporting purposes only. A point of contact will
  be provided for VAT queries.
• The three sections including the options are
  outlined below
• VAT Section Option
• 1. Assign Tax 21 (standard rate)
• 13.5 (reduced rate)
• 0 (zero)
• 0 (exempt)
• VAT Recoverable REC (Recoverable VAT) -a list of
  all VATABLE a/c provided
• NR (Non Recoverable VAT)
• VAT Analysis IR (goods/services bought from an
  irish supplier)

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• Problems with Supplies
• Discrepancies or other problems with the
  goods supplied should be advised by the
  cardholder to the supplier immediately and the
  problems resolved. It is recommended that
  problems be channeled through the Cardholder
  rather than being raised by the requisitioner or
  administrator with the supplier directly, to
  enable the Cardholder to retain control of the
  transaction. If the supplier issues a credit on
  the card account, this should be entered on the
  log as a separate item and a credit note should
  be sent to the cardholder and retained with all
  other paperwork.
• Transaction not Recognised / Disputed
  Transactions
• If the Cardholder does not recognise a
  transaction that appears on the monthly Card
  statement and concludes that it is an error on
  the part of the supplier then the Declaration by
  Cardholder Form should be completed and sent to
  the Bank. The Bank has the right in certain
  circumstances to claim money back from a supplier
  but only within a limited timescale. If the issue
  cannot be resolved with the supplier then the
  Transaction Dispute/Query Form should be
  completed and sent to the Bank.
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IN SUMMARY

• The program is designed to be simple and
  easy to use. We need to maintain appropriate
  controls to ensure the ongoing success of the
  program. We ask you to exercise good judgement
  and act responsibly when using your card. The
  card is issued in your name, and all activity
  will be assumed to have been incurred by you. We
  ask you to maintain your purchasing log
  accurately and reconcile it to your bank
  statement (D.cal statement) in a timely manner.
  We ask that you retain all paper work for
  internal and external audits.
• If you have any questions about the program
  or need additional information, please contact
  the Card Administrator _at_ 8961950
• All purchasing card forms can be found on the p
  card webpage.
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Contacts

• Trinity College Purchasing Card Administrator
• Sara Doherty 8968553 email sdoherty_at_tcd.ie
• Linda Bissett 8961950 email linda.bissett_at_tcd.
  ie
• Trinity College Accounts Payable Supervisor
• Louise Collins 8961757 email collinlo_at_tcd.ie
  
• Ulster Bank
• David Holmes 0845 366 0666
• Deecal-Sara/Linda
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