Software Developers Conference

1
Software Developers Conference
Orlando, FL October 29, 2006
2
Welcome
Katie Blot
3
Agenda
Welcome 200 PM 220 PM Higher Education
Reconciliation Act Overview 220 PM 240
PM Central Processing System Update 240 PM
310 PM Break 310 PM 325 PM Common
Origination and Disbursement Update 325 PM
355 PM Round Table 355 PM 425
PM Closing 425 PM 440
PM Adjourn 440 PM
4
Contact Information
I appreciate your feedback and comments. I can
be reached at
Name Katie Blot Phone [phone] Email Katie
.Blot_at_ed.gov
5
CPS and COD Update

• Higher Education Reconciliation Act (HERA)
  Overview and 2007-2008 Annual Release Update
• Sue OFlaherty and Marilyn LeBlanc

6
Topics

• HERA Overview
• Central Processing System Update
• Common Origination and Disbursement Update
• National Student Loan Data System
• Questions and Answers

7
Higher Education Reconciliation Act
(HERA)Overview

• Sue OFlaherty

8
HERA Overview

• Completed releases
• Changes to 2006-2007 Need Analysis
• ACG Website, ISIR/SAR Comment Codes, and
  notifications to students
• COD release 5.1A Grad PLUS Electronic and Paper
  Promissory note processing
• COD release 5.1B ACG/SMART CFL and CFL
  Adjustments

9
HERA Overview

• Completed releases, continued
• R2T4 on the WEB released
• EDEXpress 2.0 Grad PLUS
• COD 5.2A Grad PLUS
• EDEXpress 3.0
• DL Tools

10
HERA Overview

• Upcoming HERA Releases
• EDExpress 4.0 December 15, 2006
• COD 5.2B December 16, 2006
• NSLDS December 17, 2006
• CPS Annual Release with HERA Changes January 1,
  2007
• EDExpress 5.0 April 1, 2007
• COD 6.0 April 14, 2007

11
Technical References

• COD Technical reference releases since August 3,
  2006, include
• 2005-2006, COD Technical Reference August
• 2006-2007, COD Technical Reference August
• 2006-2007, COD Technical Reference Second Update
• 2006-2007, COD Technical Reference September

12
Technical References

• CPS Technical References since August 3, 2006,
  include
• EDE Technical Reference, Record Layouts, August
• EDE Technical Reference, Record Layouts, August
• 2007-2008, Developers Specifications 8/15/06
• SAIG Message Classes release August

13
Technical References

• Upcoming Technical Reference and information
  updates will be available on or about
• COD - 11/17/2006
• 2006-2007 COD Technical Reference - Update
• 2007-2008 COD Technical Reference - All Sections
  (except Vol. IV Direct Loan Tools, Vol. VI, Sec.
  3 Pell Grant Calculation Table)
• Tentative date for future Technical Reference
  publication
• COD - 02/16/2007
• 2007-2008 COD Technical Reference - Update

14
Information Updates

• Upcoming CPS References
• October
• ISIR Guide
• Summary of Changes for Application Processing
  System
• EDE Technical Reference - update

15
Information Updates

• Upcoming CPS References
• November
• School Electronic Processing Guide
• SAR/ISIR Comment Codes and Text
• Student Web Application Products Process Guide
• Federal School Code List

16
ACG and SMART Regulations

• Interim Final regulations published on July 3,
  2006, for the 2006-2007 award year.
• Based on public comments received, anticipate
  publishing final regulations by November 1, 2006,
  for the 2007-2008 award year.
• Regulations for the third and subsequent years
  will be developed through negotiated rulemaking.

17
Academic Year Definition Update

• Academic year is defined in section 481(a) of the
  HEA.
• For credit hour programs, requires completion of
  at least 24 semester or 36 quarter credits, and
• Minimum of 30 weeks of instruction.

18
Academic Year Definition Update

• Credit completion institution to determine
  minimum credit completion required.
• May or may not coincide with institutions
  academic grade level progression (ex. Freshman,
  Sophomore, etc)

19
Academic Year Definition Update

• 30 Week Determination
• Institutions can assume that there was 30 weeks
  of instruction time for each increment of credit
  hours
• Institution must determine actual weeks of
  instruction if requested by student.

20
Academic Year Definition Update

• 30 Week Determination
• In determining actual weeks, institution may not
  assign weeks of instruction for Advance Placement
  (AP) or International Baccalaureate (IB)
  coursework
• AP and IB credits do not have to be included in
  total credits when determining ACG/SMART
  eligibility.

21
Academic Year Definition Update

• For 2006-2007 and 2007-2008, the Fourth Year
  National SMART Grant eligibility ends when the
  student has completed the minimum number of
  credits required for completion of their academic
  program.
• Example, the fourth academic year of an
  engineering program that requires 130 credits
  ends when the student has earned 130 credits

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Central Processing System (CPS) Update

• Marilyn LeBlanc

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2007-2008 FAFSA

• The 2007-2008 FAFSA received OMB clearance on
  September 29, 2006
• Final check with IRS for tax form references
  completed.
• Printing scheduled to start October 27

25
2007-2008 FAFSA

• Changes from August draft include
• Renumbered pages
• Form itself now numbered pages 7 -10
• State deadline changes for LA, OK TN
• 2006 IRS line changes for 1040A, 1040EZ, and
  Worksheet B references
• Notes on investment questions clarified
• Notes for are you a veteran reorganized

26
2007-2008 Software Developer Specifications

• Draft specifications posted August 15
• Update posted September 1
• Correction made to EFC State and Other Tax
  Allowance table
• Notes added to clarify changes to IPA and Asset
  Conversion rates in EFC calculation

27
2007-2008 Software Developer Specifications

• Update posted September 1, continued.
• IPA table for independents with dependents is no
  longer the same as the table for parents of
  dependent students
• Asset conversion rate updated for independent and
  dependent student but not for parents of
  dependent students

28
2007-2008 ISIR

• Draft record layout posted August 4
• Record length increased from 2600 to 2975 bytes
• Deleted data elements
• Interested in student loans
• Interested in work study

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2007-2008 ISIR

• Added data elements
• Type of Aid Interested in Receiving
• Active Military Duty
• Student/Parent SSI Benefits
• Student/Parent Food Stamps
• Student/Parent Free Reduced Price Lunch
• Student/Parent TANF Benefits
• Student/Parent WIC Benefits

30
2007-2008 ISIR

• Fields were reordered and renumbered to match
  FAFSA
• NSLDS Financial Aid History Data expanded
• Grad PLUS MPN Indicator added
• ACG and SMART Grant data added
• Other annual changes made

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2007-2008 ISIR

• Reminder - New CPS Internal Field number assigned
  to each data element will be used for submitting
  EDE corrections
• Replaces SAR field number on correction record
• Matches Application/SAR field number up to First
  College Choice field (field 97)

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CPS Test System

• Test files will be provided in November for self
  testing.
• Test System available beginning November 20,
  2006, and remains available through end of
  processing cycle
• User Guide will be posted to Federal Student Aid
  Download Web site (FSAdownload.ed.gov) by the end
  of October

33
CPS Test System

• Questions on specifications or testing?
• NameTeri Hunt
• Phone [phone]
• Email Teri.Hunt_at_orcmacro.com

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CPS Contact Information

• We appreciate your feedback and comments.
• We can be reached at
• Phone [phone]
• Email cpssaig_at_ed.gov

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Contact Information
I appreciate your feedback and comments. I can
be reached at
Name Marilyn LeBlanc Phone [phone] Email M
arilyn.LeBlanc_at_ed.gov
37
Common Origination and Disbursement (COD)
Update

• Sue OFlaherty

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Topics Covered

• COD 5.2B Release
• Financial Award ID review
• Student Level Code
• Testing
• COD 6.0 Release
• Key Changes
• Reports

39
Financial Award ID Review

• Financial Award ID Financial Award Number are
  new concepts for grant program
• Assists in properly directing overpayment
  information at Collections
• Comparable to Loan ID

40
Financial Award ID

• Financial Award ID
• Helps COD distinguish multiple awards for the
  same student at the same school for the same
  Award Year
• Financial Award Number
• The last 3 positions of the Award ID

41
Financial Award ID

• Elements or the Financial Award ID
• Current SSN
• Award Type (AACG, T National SMART)
• Award Year (07)
• Pell School ID
• Award Sequence Number (Financial Award Number)
• 21 characters in length

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Financial Award ID Financial Award Number

• Example 1 - Student A
• Student level code of 1 receives an ACG Award
  750
• Fall Disbursement 375
• Award ID xxxxxxxxxA07xxxxxx001
• Financial Award Number 001
• Spring Disbursement 375
• Award ID xxxxxxxxxA07xxxxxx001
• Financial Award Number 001

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Financial Award ID Financial Award Number

• Example 2 - Student B
• Student level code of 1 receives an ACG Award
  750
• Fall Disbursement 375
• Award ID xxxxxxxxxA07xxxxxx001
• Financial Award Number 001
• Progresses to student level code of 2 receives an
  ACG Award 1300
• Spring Disbursement 650
• Award ID xxxxxxxxxA07xxxxxx002
• Financial Award Number 002

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Financial Award ID Financial Award Number

• Example 3 - Student C
• Student level code of 3 receives a SMART Award
  4000
• Fall Disbursement 2000
• Award ID xxxxxxxxxT07xxxxxx001
• Financial Award Number 001
• Spring Disbursement 2000
• Award ID xxxxxxxxxT07xxxxxx001
• Financial Award Number 001

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Financial Award ID Financial Award Number

• Example 4 - Student D
• Student level code of 3 receives a SMART Award
  4000
• Fall Disbursement 2000
• Award ID xxxxxxxxxT07xxxxxx001
• Financial Award Number 001
• Progresses to student level code of 4 and
  receives a SMART Award 4000
• Spring Disbursement 2000
• Award ID xxxxxxxxxT07xxxxxx002
• Financial Award Number 002

46
Student Level Code

• For Direct Loans, student level code is part of
  the loan key block.
• For ACG and SMART, student level code is part of
  the ACG/SMART award blocks
• For ACG and SMART, student level code is within
  the award blocks because it helps to determine
  eligibility and the amount.

47
Student Level Code

• If the student changes grade level in the award
  year, schools needs to submit a new award with
  the new grade level.
• Schools can send full award amount mid year or
  can adjust the award amount to equal remaining
  amount for the award year.

48
Student Level Code

• The student level code for ACG and SMART have the
  same values as DL.
• Valid Values are 0, 1, 2, 3, 4, 5, 6, and 7.

49
COD 5.2B Testing

• Manual Validation Testing, Open Enrollment
  November 1, 2006
• Structured Testing, Open Enrollment January 8,
  2007

50
COD 5.2B Record Submission

• ACG and National SMART record can be sent to COD
  beginning December 16, 2006.
• Schools must begin submitting ACG and National
  SMART records by January 17, 2007.
• Spring funds will be held until fall records are
  sent to COD
• 30-Day Disbursement Waiver is over on January 17,
  2007

51
COD Release 6.0 - Key Changes

• MPN Expiration Date returned on MPN
  Acknowledgements
• Increase Direct Loan Annual Loan Limits
• New Origination Fees for Direct Loan
• New Identity Theft Discharge Type
• No Pell Deobligation Process
• New ACG/National SMART Reports

52
COD Release 6.0 ACG and National SMART Reports

• 6.0 April 14, 2007
• ACG and National SMART Multiple Reporting Record
  (MRR)
• Message Class AGMR07OP (ACG)
• Message Class SGMR07OP (National SMART)
• Applies to concurrent enrollment only

53
ACG/National SMART Phased COD Implementation 6.0

• ACG and National SMART Reconciliation Report
• Message Class AGRC07OP (ACG)
• Message Class SGRC07OP (National SMART)

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ACG/National SMART Phased COD Implementation 6.0

• ACG and National SMART Year-to-Date (YTD) Record
• Message Class AGYR07OP (ACG)
• Message Class SGYR07OP (National SMART)

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ACG/National SMART Phased COD Implementation 6.0

• ACG and National SMART Text File
• Message Class AGTX07OP (ACG)
• Message Class SGTX07OP (National SMART)

56
ACG/National SMART Phased COD Implementation 6.0

• Data Requests
• Message Class AGRQ07IN (ACG)
• Message Class SGRQ07IN (National SMART)
• Data Request Responses
• Message Class AGRA07OP (ACG)
• Message Class SGRA07OP (National SMART)

57
ACG/National SMART Phased COD Implementation 6.0

• SSN/Name/Date of Birth Change Report
• Consolidated Pell, ACG and National SMART report
• Message Class PGSN07OP

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ACG/National SMART Phased COD Implementation 6.0

• ACG and National SMART Pending Disbursement
  Report
• Message Class AGPD07OP (ACG)
• Message Class PGPD07OP (National SMART)

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ACG/National SMART Phased COD Implementation 6.0

• Global Jobs
• Warn and Reduce Disbursements for No Pell
• System Generated Negative Disbursements
• Global Jobs
• Reduce CFL to Accepted Records

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National Student Loan Data System (NSLDS)

• Sue OFlaherty

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NSLDS and ACG/SMART

• NSLDS will begin
• Receiving ACG/SMART Grants from COD on December
  17, 2006
• Displaying ACG/SMART Grants on the website on
  December 18, 2006
• Using a new file format for Transfer Student
  Monitoring/Financial Aid History on January 1,
  2007

63
NSLDS and ACG/SMART

• No ACG/SMART Grant award data will appear on
  2006-2007 ISIRs
• Beginning on January 1, 2007
• CPS will start receiving 2007-2008 ACG/SMART
  Grant award data from NSLDS as part of
  pre-screening
• 2007-2008 ACG/SMART Grant disbursement data will
  appear on 2007-2008 ISIRs
• ISIR Financial Aid History will display up to
  three ACG and SMART Grant disbursements for the
  2007-2008 award year

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NSLDS and ACG/SMART

• Beginning on January 1, 2007
• ACG/SMART overpayment information will appear on
  2007-2008 ISIRs
• Comment codes will be included on ISIRs for
  records that are in ACG or SMART overpayment
• Overpayment contact information will be included
  in Financial Aid History information on ISIRs

65
NSLDS and ACG/SMART

• Beginning on January 1, 2007
• Information associated with Fraud Convictions
  will appear on 2007-2008 ISIRs
• Loan Type Code F added
• Loan Status Codes FR and FD added
• Overpayment Flags Value of F added (will be
  treated the same as a value of Y in
  overpayment)
• New post-screening reasons added
• 17 - Fraud Conviction added
• 18 - Fraud Conviction resolved

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Transfer Monitoring for ACG/SMART

• For ACG/SMART 2006-2007
• TSM will begin on January 3, 2007
• Schools should continue to register students for
  Transfer Monitoring the same as they have done in
  the past.
• Schools can look up ACG/SMART award data on NSLDS
  Web site

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TSM/FAH Processes and Batch File Layouts

• No changes to the INCOMING file record layout
  (Length 150)
• Changes to the OUTBOUND/PROCESSED file record
  layouts (Length 260)
• If new fields are added, they will be added at
  the end of each record types file or in current
  filler positions to minimize overall changes.

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TSM/FAH Processes and Batch File Layouts-
Outbound/Processed

• TSM Alert/FAH Detail Record Type 1- Aggregate,
  Perkins, Flags Record Layout
• Added ACG Change Flag (field positions 242-242)
• Added SMART Chang Flag (243-243)
• Added PLUS Grad/Prof. PLUS MPN FLAG (244-244)
• Added Fraud Flag (245-245)
• Added PLUS Grad/Prof. OPB (246-251)
• Added PLUS Grad/Prof. Total (252-257)
• Updated FILLER at end of record type (258-260)

69
TSM/FAH Processes and Batch File Layouts-
Outbound/Processed

• B. TSM Alert/FAH Detail Record Type 3-
  Overpayment Record Layout
• References to Pell changed to Grant
• Updated Overpayment Type definition to include
  ACG/SMART (field positions 74-75)
• Updated Overpayment Indicator to include Fraud
  (76-76)

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TSM/FAH Processes and Batch File Layouts-
Outbound/Processed

• C. TSM Alert/FAH Detail Record Type 4- Grant
  Payment Record Layout
• References to Pell changed to Grant
• Definitions expanded for Grant type usage
• Moved Percent of Eligibility Used (field
  positions 96-100) changed to FILLER
• Added Percent of Eligibility Used, expand from 5
  to 7 characters (143-149)
• Added Grant Type (150-151)
• Added Eligibility Payment Code (152-153)

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TSM/FAH Processes and Batch File Layouts-
Outbound/Processed

• C. TSM Alert/FAH Detail Record Type 4- Grant
  Payment Record Layout- continued
• Added High School Program Code (field positions
  154-159)
• Added Year In School Code (160-160)
• Added Award ID (161-181)
• Added CIP Code (182-188)
• Added Pell Payment Period Limit (189-192)
• Reserved for future use, N/A until then
• Added Grant Sequence Number (193-195)
• Updated FILLER at end of record type (196-260)

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TSM/FAH Processes and Batch File Layouts-
Outbound/Processed

• TSM Alert/FAH Detail Record Type 2- Name History
  Record Layout- no changes
• E. TSM Alert/FAH Detail Record Type 5- Loan
  Detail Record Layout- no changes

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Contact Information
I appreciate your feedback and comments. I can
be reached at
Name Sue OFlaherty Phone [phone] Email S
ue.O'Flaherty_at_ed.gov
75
Round Table
76
Contact Information
I appreciate your feedback and comments. I can
be reached at
Name Katie Blot Phone [phone] Email Katie
.Blot_at_ed.gov
Thank you very much for your input!