Wood Glen Property Owners Association WGPOA

1
Wood Glen Property Owners Association (WGPOA)

• 2009 Annual Meeting
• October 13, 2009
• 700 pm

2
Agenda WGPOA 2009 Annual Meeting

• Call to Order
• Introduction of Board Members, Committee Chairs,
  Goodwin Management and Others
• Committee Updates
• Thanks to all volunteers
• Treasurers Report
• New Business
• Social Committee
• Modifications
• Landscape/Greenbelt
• Communications
• Security
• Capital Improvements
• Wrap Up / Questions / Discussion

3
Introductions WGPOA 2009 Annual Meeting

• Board Members
• President Donna Tucker donnate_at_austin.rr.com
  or donnactucker_at_att.net
• Vice President OPEN
• Secretary Lela Solum lelasolum_at_austin.rr.com
• Treasurer Ken Stites kstites_at_austin.rr.com
• Section 1 Mike Cuming mcuming2000_at_yahoo.com
• Section 2 Brent Bosson brent.bosson_at_yahoo.com
• Section 3 Bruce Phillips bphillips004_at_austin.rr
  .com
• Section 4 OPEN
• Section 5 Donna Tucker donnactucker_at_att.net
• Section 6 Dusty Myers dmyers12_at_austin.rr.com
• Section 7 Christopher Loft chrival22_at_aol.com

4
IntroductionsWGPOA 2009 Annual Meeting

• Committee Chairs
• Modifications Sam Myers samuelmyers_at_att.net
• Tim Agee
• Sharon Mallory
• Kirvin Rogers
• Carole Capwell
• Pool/Amenity Center Mike Hassel
  lisa_hassel_at_att.net
• hasselmike_at_air-evac.com
• Rick Barron rbarron_2_at_msn.com
• Landscaping / Greenbelt Karen
  Fischer kfischer4_at_austin.rr.com
• 
  Grace Capwell gcapwell_at_att.net
• Capital Improvements Donna Tucker donnate_at_austi
  n.rr.com
• Social Cynthia Maguire cynthia.maguire_at_sbcglo
  bal.net
• Communications Kim Perez  kjperez_at_sbcglobal.n
  et
• Safety/Neighborhood Watch Sean
  Maguire sean.a.maguire_at_sbcglobal.net

5
Introductions WGPOA 2009 Annual Meeting

• Management Company
• Marilyn Childress
• marilyn.childress_at_goodwintx.com
• Goodwin Management, Inc.
• 11149 Research Blvd. Suite 100
• Austin, TX 78759-5227
• Tel [phone]
• Fax [phone]
• Cell [phone]

6
General Programs Update

• Management Company Responsibilities
• Accounts payable for WG monthly bills
• Annual dues collections/reporting
• Monthly drive-throughs
• Fines assessed and collected
• Violation notices issued and reported to board

7
General Programs Update

• Ant Bait Program
• Common areas, front yards 2X/year spring and fall
  to control fire ants
• Research Pest Control uses spreaders for front
  yards, common areas, greenbelts
• Backyard applications using Texas AgriLife
  extension and WG volunteers
• Total backyard homeowners participating  123
• Thanks to Wizzie Brown, AgriLife Entomologist and
  volunteer co-chairs Leslie Myers and Sue Kernan.

8
General Programs Update

• Representation at Quarterly Round Rock Mayors
  Roundtable and participation in city surveys and
  planning meetings.
• Neighborhood cooperation with The Plantation and
  Hidden Glen for Garage sale dates

9
Committee Updates

• Thanks to all volunteers
• Treasurers Report
• Social Committee
• Modifications
• Landscape/Greenbelt
• Pool/Amenity Center
• Communications
• Capital Improvements

10
Treasurers Report

• Ken Stites

11
Revenue and Expenses

• Displayed in Thousands

12
Cash Balances and Interest Income
13
Business

• Donna Tucker
• Hog update
• Ratification of pool rules
• More to come Maintenance and Capital
  Improvements

14
Social Committee

• Cynthia Maguire

Staci Bosson Kathy Brock Laurie Burkhard Debra
Oettle Laura Trammell
15
Social Committee
October 24 Oktoberfest/ArtisanFair November 8 -
Fall Garage Sale with/Hidden Glen December 12 - 
Cocoa with Santa December  Holiday Decorating
Contest February 20 - 2nd Annual Wine
Tasting March 6 - Book Swap and Blood Drive April
TBA Easter Egg Hunt Other Potential
Activities Outdoor Movie Night Memorial Day
BBQ Fourth of July Bike Parade
16
Modifications Committee

• Sam Myers

17
Modifications Committee

• Requests for approval past year
• Approved 36
• Disapproved 1
• one resubmitted and approved
• Predominant actions requested decks, patio
  covers, swimming pools,
• landscaping, fencing, change trim color, arbor,
  playground construction
• and roof vents.

Many roof repairs no approval needed if not
substantially changing color.
18
Modifications Committee

• REMINDERS
• Any change to your lot or exterior of your home
  may require approval IN ADVANCE. See Art. IV,
  Sect 4 (page 16) of Covenants for details
• Most changes are approved - unless specifically
  prohibited - but proceeding with unapproved
  changes can be costly to you and delay closing on
  sale
• Homeowners are required to submit a modifications
  request for roof shingle color changes BEFORE the
  roof is changed

19
Modifications Committee

• Typical Projects Requiring Modification Approval
• (not a comprehensive list)
• Initial fence installation (color and design) -
  replacement same as original okay.
• Swimming pool addition
• Outside storage building addition - temporary
  sheds not allowed.
• Fountain or statuary in front yard
• Gazebo addition to backyard
• Drainage modifications to front or back (example
  raised beds, dry creeks)
• Building a deck
• Adding a gate anywhere on property
• Cutting down trees in front unless dead or
  diseased
• Adding shutters to front of house or changing
  color
• Building a porch or adding a pergola to back
  patio
• Changing house trim paint colors
• Changing/replacing garage doors with different
  design or color
• Setting up a playscape in back or installing a
  basketball goal
• Adding new landscaping to front (certain trees
  preferred - some discouraged)

20
Landscape/Greenbelt

• Karen Fischer

21
Game Warden has commented on what a beautiful
preserve we have in Wood Glen greenbelt.

• According to city officials, no other
  neighborhood in Round Rock has a preserve of
  this kind a combination of size (acreage) with
  large and small trees including monarch or
  heritage trees and walking trails.

22

• Wood Glen Greenbelt Facts
• WGPOA owns 50 acres of common areas and
  greenbelt left undeveloped for drainage purposes
  mandated by FEMA flood plain regulations
• This is 1/5 of the total neighborhood acreage of
  250 acres and 548 homes
• Two waterways run through the greenbelt Onion
  Creek flows from Creek Bend, is joined by Onion
  Branch and flows south to the FM 3406 culvert
• Greenbelt wildlife includes deer, owls, hawks,
  wild turkeys, vultures, snakes, possums,
  raccoons, jack rabbits, skunks, armadillos,
  coyotes and feral hogs
• Greenbelt vegetations includes live oaks, post
  oaks, pecan trees, crepe myrtles, persimmon
  trees, western soapberry trees and unprotected
  species including ash juniper, hackberry,
  chinaberry, mesquite and Chinese tallow trees.

23
WGPOA Greenbelt Goals

• Along with the privileges comes responsibility
• Safety
• Maintenance
• Enjoyment

24
WGPOA Greenbelt Objectives

• Maintain greenbelt including trash pick up, tree
  vine removal, dead tree limb and stump removal in
  waterways to keep drainage areas clear work with
  City of Round Rock to keep all culverts
  debris-free protect valuable trees
• Mow and maintain common area landscaping
  including flower color change-out at entrance,
  trash pick-up, sprinkler system upkeep
• Enforce no dumping into greenbelt policy,
  including natural vegetation
• Keep trees/bushes trimmed and vine-free for
  safety and long-term growth
• Keep walking paths maintained
• Quickly clear emergency basis fallen trees on
  private property
• Enlist programs to manage control of insects,
  animal problems or extensive poison ivy/poison
  sumac near pedestrian and play areas

25
Landscape/Greenbelt Projects 2009-2010

• Clear drainage blockage at culvert entrance under
  3406 bridge and throughout Onion Creek water
  pathways
• Partial removal of junk trees including ash
  juniper, mesquite where oaks are threatened with
  city guidance (not including areas directly
  behind back fences)
• Remove old ranch barbed wire fencing
• Resurface existing walk trails with concrete
  where water washes away crushed granite
• Resurface existing trails with fresh crushed
  granite where necessary
• Continue Yard of the Month program (April
  Oct.)
• Shredding of tall grassy areas in all common
  great belt areas (done 2x yr)

26
Drainage
27
Clearing dammed up water _at_ 3406

• Numerous tree limbs have backed up water about
  100 feet north of the FM 3406 culvert. Water
  flow stops at a certain height where tree limbs
  that have backed up resemble a beaver dam.

28
Keeping waterways clear
Trees along the Wood Glen greenbelt water
pathways often die naturally and limbs break off.
When heavier rains come, the limbs block
drainage culverts. Some limbs get stuck inside
the culvert.
29
Landscape/Greenbelt 2009 Expenses YTD

• Budget 2009 YTD
• Grounds Lawn 66K
• Greenbelt 12K
• Plantings 8.4K

30
Pool/Amenity Center

• Rick Barron
• Mike Hassel

31
Pool/Amenity Center

• Pool rules
• Year-round access to the restrooms a success
• All pool rules will remain in effect requiring
  children to be accompanied by an adult
• The pool, tennis and park areas have been a very
  popular place for Wood Glen residents this summer
• Frequency of janitorial service increased
• Maintenance
• Pool fence, water fountain, fire extinguisher
  (vandalism)
• Alarm system repairs
• Tennis Court repaired fence (vandalism), added
  wind screens
• Replaced Two Ceiling Fans

32
Pool/Amenity Center

• Repairs completed in 2009
• Power wash masonry
• Structural repairs to the building overhang
• Tile and masonry repairs to the baby pool
• Motion lights for the pool area
• Furniture replacement
• Playground repairs
• Resurface and stain picnic tables and benches.
• Pressure wash playground equipment
• New Construction
• Cover over the baby pool engineered for maximum
  shade.

33
Communications

• Kim Perez

34
Communications Update

• Submit articles and article ideas to
• Kim Perez kjperez_at_sbcglobal.net
• Communication methods
• Monthly Print Newsletter
• Email updates for important news
• Website

35
Communications Update

• Monthly print newsletter
• Provided at no cost to WGPOA supported by
  advertising.insufficient advertising may impact
  production!
• Story ideas are encouraged
• Resident authored content - submit by 9th of
  every month for next issue

36
Communications Update

• Email Updates
• Used for neighborhood safety issues, important
  updates and reminders
• Email kjperez_at_sbcglobal.net with email content
• Sign up for the mailing list at www.woodglen.org.
  We will not share your email with anyone!

To date we have about 400 subscribers to the
email list. We want to be connected.so join if
you have not already.and encourage your
neighbors to join too!
37
Communications Update

• WGPOA Website
• The WGPOA website is your resource for up-to-date
  information including, contact info, section map,
  deed restrictions, modifications submission form
  and much more.
• www.woodglen.org
• Website will be updated regularly!

38
Safety/Neighborhood Watch

• Sean Maguire

39
Security Update

• Wood Glen crime issues
• Spray paint vandalism
• Garage thefts
• Car decal thefts
• Security at Amenity Center
• ADT motion detector based alarm system
• Motion activated lights
• 43 calls requiring physical response since May

40
Amenity Center Alarms

• Total Calls 25
• Nothing found/false Alarm 12
• People in the area after closing 7
• Wild animals 6

This does not reflect data collected by previous
Security Chair who resigned in June after
relocating.
41
Capital Improvements

• Donna Tucker

42
Perimeter/Common Fencing

• Stone Fence
• Continued deterioration of fence
• Closed Faulk contract
• Bid package to repair/replace including ATS
  requirements
• Cost of bringing all to good condition now vs as
  needed
• Compare repair/replace with total replacement
• Association may but not obligated to
  repair/replace stone fence
• Wood Fence
• Minor wood fence repairs
• Staining
• Targeting replacement in 2-3 yrs
• Some sections along Plantation may need
  replacement sooner

43
Neighborhood Survey

• Priorities
• Common fencing improvements
• Pool improvements
• Additional shading at the pool
• Mailbox improvements
• Covers and reconfigure for better parking/access
  at Amenity Ctr
• Expand/improve the hike/bike trails
• Additional landscaping at entrances
• Security upgrades lighting, cameras
• Covered meeting area at minimum, preferred
  enclosed with HVAC

44
Master Planning

• Contract signed with Faulk Architects for master
  plan
• Progress so far
• Neighborhood survey to identify priorities
• Lot survey
• Preliminary design for mailbox covers
• Location identified for structure
• Upcoming
• Masonry wall along Hwy. 3406 and at entrance on
  Plantation
• Address items identified on survey
• Condition of pool

45
Wood Glen Resources

• Wood Glen Website
• http//www.woodglen.org
• Board of Directors Contact Info
• http//www.woodglen.org/board.asp
• Wood Glen Section Map http//www.woodglen.org/docu
  ments/sectionmap.pdf
• Wood Glen Bylaws and Covenants (Searchable)
• http//www.woodglen.org/documents/WG_Bylaws.pdf
• http//www.woodglen.org/documents/WG_Covenants_
  Restrictions.pdf
• Wood Glen Modifications Request
  Form http//www.woodglen.org/documents/MCC_REQUEST
  FORM.doc
• Wood Glen Management Company
• marilyn.childress_at_goodwintx.com