ISES Vendor Conference - PowerPoint PPT Presentation

1 / 73
About This Presentation
Title:

ISES Vendor Conference

Description:

The Dropout Report should be used to review such records prior to warning acknowledgement. ... on the Implementation of FAPE (free appropriate public education) ... – PowerPoint PPT presentation

Number of Views:53
Avg rating:3.0/5.0
Slides: 74
Provided by: tiffan47
Category:

less

Transcript and Presenter's Notes

Title: ISES Vendor Conference


1
ISES Vendor Conference
  • March 28, 2006

2
Current Status of ISES
  • Initial submission period is complete
  • Review and Revision period ended March 13
    Some districts still have outstanding data.
  • Data will be made public 3-4 weeks after final
    district is locked.

3
Topics for Today
  • Common Errors from Fall 2005 ISES Collection
  • Expected Transfer
  • Full Term Dropouts
  • New Data Elements for Fall 2006
  • New Business Rules and Code Sets for Fall 2006
  • File Upload Dependencies
  • Common Reports
  • Changes in WSLS
  • Helpdesk Tool
  • Schedule

4
Common Errors and Warnings from the Fall 2005
ISES Collection
5
Exit Date in Next School Year
  • If the exit date for a student is after July 1
    and prior to the start of the school term, a year
    end record will be required for that student in
    the following year.

6
Enroll Date in Previous School Year
  • If the enroll date for a new student is prior to
    July 1, a year end record will be required for
    that student.

7
Pulling Wrong Enrollment Date
  • Records submitted to the ISES must correspond to
    an existing WSLS record.
  • Records are expected for all WSLS records with
    enrollment at any time within the previous school
    year (July 1- June 30) and for all WSLS records
    which include the count date.
  • The most common reason for mismatch is an
    enroll date which is different in the WSLS than
    in the local information system.

8
Invalid Completed School Term
  • Within a district, a WSN may have only one Year
    End record with COMPLETED_TERM Y.
  • The record in which COMPLETED_TERM Y should
    correspond to the enrollment period which
    includes the end date of the school term and may
    not be the most recent Year End record.

9
Days of Attendance
  • Actual and Possible Days of Attendance are
    required for all Year End records.
  • The number of days in each record should
    correspond to the days accrued for the associated
    enrollment period.

10
Dropouts
  • Districts are warned when dropouts have been
    submitted.
  • The Dropout Report should be used to review such
    records prior to warning acknowledgement.

11
Expected Interdistrict Transfer
  • A district will receive this warning when another
    district submits an expected transfer (EXIT_TYPE
    ETC), but the WSLS shows no evidence of such
    transfer.
  • The expected transfer district must either
    resolve the discrepancy or provide an explanation
    of the missing transfer via the Warning Report.

12
Expected Transfer
13
  • An Expected Transfer Warning is generated when a
    district submits the EXIT_TYPE ETC and
    identifies a district other than their own as the
    EXP_TRANS_AGENCY.
  • The expected transfer agency must investigate
    each student via the Warning Report.

14
  • If the student is recognized as enrolled
    currently or historically, the expected transfer
    district must correct the WSLS.
  • If the student has not been enrolled in the
    expected transfer district, then a response to
    the expected transfer is required.
  • The expected transfer response must be provided
    via the Warning Report it cannot be provided via
    file upload.

15
(No Transcript)
16
(No Transcript)
17
(No Transcript)
18
Full Term Dropouts
19
Full Term Dropout Definition
  • The student completed the school term associated
    with a year end record in the most recent
    previous ISES collection (year X - 2) and is not
    known to be continuing.
  • There is no evidence of the student enrolled in
    any WSLS school at any point during the next
    school term (year X - 1) or prior to the count
    date of the current ISES collection (year X).
  • A Year End record for the student from the
    previous collection is added to the current
    collection such that the affected district(s)
    have an opportunity to update exit information,
    if appropriate.
  • The student may count as a dropout for School
    Year X 1, but will not count as a dropout in
    school term where the student completed the
    school term (year X 2).

20
Full Term Dropout Fields that can be modified
  • Exit type
  • May not be changed to TC or HSC or Max Age
  • Expected Transfer Agency
  • Expected Transfer School
  • Grade must be within range of Expected Transfer
    School
  • Expected Transfer Response
  • Submitted by the Expected Transfer Agency
  • Return to Regular Education
  • Required if EXIT_TYPE TNC
  • Optional

21
New Data Elements
  • See interface specifications at
  • http//www.dpi.wi.gov/lbstat/isesspec.html
  • For definitions and code sets for all data
    elements, see
  • http//www.dpi.wi.gov/lbstat/eseamap.htmldata

22
Educational Environment Definition
  • Educational Environment is a federal indicator
    that reflects the extent to which students with
    disabilities are educated with their non-disabled
    peers. It does not reflect the amount of special
    education services.

23
Educational EnvironmentUse of Data
  • in preparation for possible consolidation of the
    PI-2197 (Child Count) and WSLS/ISES in 2007-08
  • used to complete Wisconsin's Annual Report on the
    Implementation of FAPE (free appropriate public
    education)
  • required under the Individuals with Disabilities
    Education Act (IDEA)
  • Educational environment is one of the indicators
    used by OSEP to select states for focused
    monitoring.

24
Educational EnvironmentBusiness Rules
  • optional for 2006-07 ISES Count Date records for
    students with disabilities (Primary Disability ltgt
    N)
  • required in 2007-08 ISES Count Date records for
    students with disabilities
  • Will use current codes - new set of codes
    proposed by US Dept of Ed have yet to pass OMB
    clearance

25
Native LanguageDefinition
  • Native Language is the language or dialect first
    learned by an individual or first used by the
    Parent/Guardian with a child. This term is often
    referred to as primary language.

26
Native Language Use of Data
  • used to meet the requirements of Annual Count of
    Limited English Proficient Students (required by
    WI statute). Other data elements required by law
    for this Count are already included in ISES.
  • required in the Pre-ID roster file for the
    DPI-approved English language proficiency test
    (i.e. ACCESS for ELLs).

27
Native LanguageBusiness Rule
  • This field is required for 2006-07 ISES Count
    Date records if both English Language Proficiency
    Code 1 - 5 and Grade Level Placement KG-12.

28
Program ScheduleDefinition
  • Program Schedule is the schedule of the
    educational program in which a student is
    enrolled.

29
Program ScheduleUse of Data
  • used for unofficial ISES Preliminary Membership
    reporting beginning in 2006-07
  • to facilitate optional local use of ISES data for
    PI-1563 purposes (via unofficial ISES Preliminary
    Membership Reports )
  • Districts must continue to submit official head
    counts as part of the PI-1563 Membership Count.

30
Program Schedule Business Rule
  • For Count Date Records and only if grade level
    placement is KG or K4

31
ISES Student Status FileLayout Changes
  • Expected Transfer Response
  • Possible Full Term Dropout
  • UID 1 (Local ID 1)
  • Note This is the download file (Appendix B.5 in
    the Interface Specifications) that returns all
    the data in the DPI database for each student.
    These data elements will not be submitted by the
    district through file upload (Appendix B.2 in the
    Interface Specifications).

32
Composite English Proficiency Level
  • Replaces field called English Proficiency Score
    (not used in prior ISES collections)
  • Composite English Proficiency Level will be
    provided to DPI by the ELP testing contractor for
    the most recent previous administration of this
    Test (i.e. ACCESS for ELLs)

33
Composite English Proficiency Level Business
Rules
  • English Language Proficiency Code in Count Date
    records may be calculated based on the Composite
    English Proficiency Level
  • Composite Level of 1.0-5.9
  • Composite Level of 6.0 if previous ISES record
    with ELP code of 1-6 exists
  • ACCESS - ISES records match required using WSN
    and other data.

34
Composite English Proficiency Level Use of Data
  • It will be used to calculate the English Language
    Proficiency Code in Count Date records if
    criteria are met.
  • English Language Proficiency code is used for
    disaggregated reporting, adequate yearly
    progress, WSAS status, acquisition of English
    proficiency, and the (115.96) Annual Census of
    Limited English Proficient Students

35
Business Rule Code Set Changes
  • Some highlights for complete review see
  • http//www.dpi.wi.gov/lbstat/xls/isesvalid.xls
  • http//www.dpi.wi.gov/lbstat/datacount.html

36
Promotion Indicator
  • Only required for grades KG or above
  • Will not be calculated unless Year X and Year X-1
    CD records are KG or above.
  • If Grade is K3, K4, or PK promotion indicator
    will be set to null

37
District of Residence
  • District of Residence will now be required for
    all students
  • If no value is provided, District of Residence
    will default to submitting District

38
Migrant Status
  • Will now be required in count date records for
    all students
  • Will be defaulted to N if value not provided.

39
Test Status
  • Will be defaulted to T, Expect Test, for
    students in WSAS testing grades if value is not
    provided.

40
Payer
  • Required for all Count Date Records

41
Reason Out of District
  • Reason Out of District required whenever district
    of residence is not the district submitting the
    ISES record

42
Third Party Provider
  • Third Party Provider required for all records
    both count date and year end

43
Count Date Status Codes
  • PReceiving Educational Services Present on
    Count Date.
  • AReceiving Educational Services Absent on
    Count Date but Student Meets the Before/After
    Rule. Student was receiving services from the
    school both before and after the count date.
  • N Not Receiving Educational Services No Exit
    Date Prior to Count Date
  • R, Receiving Services will not be valid. R
    is replaced by P and A.

44
Economically Disadvantaged Status
  • The code Y will not be valid.

45
File Upload Dependencies
46
File Upload Validations
  • A violation of any of the business rules listed
    in the Appendix B.2 File Definition Table will
    cause the entire file to fail during the load
    process.

47
Identifying Dependencies
  • Mandatory Elements in XML doc (Non-Nullable in
    CSV doc) are required on File Upload.
  • Conditional Elements may fail depending on the
    combination of other values in the record.
  • Note the record type associated with data
    element. If a data element is sent with the wrong
    record type, it will cause the file upload to
    fail.
  • A rule which begins Cannot be sent may cause
    file failure.
  • A rule which begins Will not be written to the
    database will not cause file failure, but will
    cause data included in the upload to be ignored.

48
Third Party Agency Dependencies
  • Third Party Agency and Third Party School codes
    must be a valid DPI combination.
  • THIRD_PARTY_SCHOOL cannot be sent unless
    THIRD_PARTY_AGENCY is sent.
  • Other dependencies exist in the Full Validation
    Business Rules between Third Party, District
    Residence and Payer.

49
District of Residence Dependencies
  • REASON_OOD, Reason Out of District, cannot be
    sent unless the DISTRICT_RES is sent.
  • SCHOOL_RES, School of Residence, cannot be sent
    unless DISTRICT_RES is sent.

50
Grade
  • SECTION_504, LONGTERM_US and TEST_STATUS (Section
    504 Status, Long-term US Status and WSAS Test
    Status) will not be written to the database
    unless GRADE is a WSAS testing grade.
  • PROGRAM_SCHEDULE will not be written to the
    database unless GRADE K4 or KG.

51
Primary Disability
  • ED_ENVIRONMENT, Educational Environment
    Classification, will not be written to the
    database unless PRIM_DISAB, Primary Disability,
    ltgt N.

52
English Language Proficiency Code
  • NATIVE_LANG_CODE, Native Language Code, will not
    be written to the database if ENG_PROF_CODE
    7.

53
Exit Type
  • CREDENTIAL, High School Completion Credential,
    cannot be sent unless EXIT_TYPE HSC (High
    School Completion).
  • RETURN_REG_ED, Return to Regular Education, will
    not be written to the database unless EXIT_TYPE
    TNC (Transfer to a school not covered by the
    WSLS, known to be continuing).

54
Exit Type (cont.)
  • EXP_TRANS_DISTRICT, Expected Transfer District,
    cannot be sent unless EXIT_TYPE TC or ETC
    (Transfer to another school covered by WSLS or
    Expected Transfer to a school covered by WSLS,
    not known to be continuing).
  • EXP_TRANS_SCHOOL, Expected Transfer School, will
    not be written to the database unless EXIT_TYPE
    ETC.

55
Complete School Term
  • PROMOTION will not be written to the database
    unless COMPLETED_TERM is Y.

56
Expected Transfer District
  • EXP_TRANS_SCHOOL, Expected Transfer School,
    cannot be sent unless EXP_TRANS_DISTRICT,
    Expected Transfer District, is sent.
  • Expected Transfer School and Expected Transfer
    District combination must be a valid DPI
    combination

57
Common Reports
58
Progress Summary Reports
  • Used to review data while completing the ISES
    submission.
  • Used to preview Publicly Reported data.

59
(No Transcript)
60
(No Transcript)
61
Changes in WSLS

62
Addressing Duplicate WSNs
  • Based on the number of students that have been
    assigned multiple WSNs, WSLS will be forcing more
    students into Match Review rather than assigning
    a new WSN when a single exact match is not found.
  • Users will be required to view at least one
    potential match before assigning a new WSN.

63
Helpdesk Tool

64
Helpdesk tool
  • DPI will be implementing a new helpdesk tool in
    the Spring of 2006 where users can create,
    update, and check the status of their help desk
    tickets

65
Helpdesk Tool
  • External Benefits Users
  • Browser based, Platform Independent, can be used
    from anywhere
  • Problem/ticket tracking and Status
  • File Attachment options with ticket submission
  • Faster response times
  • Closed tickets can be re-opened by the user
  • Email notifications for changes in ticket status
  • Online Self Help Resources (FAQ, Whiteboard
    messages)
  • User information is only required for one-time
    account setup

66
Helpdesk Tool
  • Internal Benefits DPI
  • Automation of ticket assignment
  • Extensive Statistics and Reports
  • All problems/tickets are entered using the same
    system and format
  • Consolidation of support resources (Common
    Answers, FAQ)
  • Advanced sorting of tickets by district,
    application, user, or problem title

67
Helpdesk Tool
68
Helpdesk Tool
69
Helpdesk Tool
  • Check Status of tickets

70
Helpdesk Tool
  • Self Help Resources

71
Schedule

72
Training Opportunities
  • ISES Vendor Conference March 2006
  • WSLS Spring Training April 2006
  • ISES Fall Training August 2006
  • Specific dates to be announced

73
Tentative Fall 2006 ISES Schedule
  • ISES will open mid to late August
  • WSAS roster file will be pulled around the first
    week of October.
  • Initial submission deadline for ISES will be late
    October, with review and revision in Nov 2006.
Write a Comment
User Comments (0)
About PowerShow.com