CoreCT Vision General Ledger Module

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General Ledger Module

• Module Integration
• Module Overview
• Key Features/System Benefits
• Process Walkthrough
• On-Line Walkthrough
• Questions/Clarifications

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Module Integration
Projects / Grants

Time and Labor
Billing
Payroll
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Module Overview
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Key Features

• The CORE-CT project will have a centrally
  maintained GL system.
• The Office of the State Comptroller (OSC) will
  control the official General Ledger for the
  State.
• The ability to post journals on-line directly to
  the General Ledger will be granted to agencies
  with particular processing needs. However, the
  decision on which agencies have the ability to
  create and maintain journal entries will be
  determined at a future date. All other Agencies
  will have the ability to inquire and report off
  of the General Ledger.
• The underlying associated entries (e.g. cash) are
  not automatically created in the PeopleSoft
  system. These cash entries will need to be
  manually entered in the GL module.

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Key Features

• Multiple Accounting Methods - Separate ledgers
  will be setup to perform the different types of
  accounting basis used by the State. The primary
  ledger is assumed to be Modified Accrual.
• The Journal Entry process for all methods of
  accounting will be performed using the same
  process.
• The system will be configured to budget checking
  only expenditure and revenue journals impacting
  the modified accrual ledger.
• Agencies can create and maintain their own Lower
  Level Agency Budgets.

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Key Features

• Agencies that currently post allocations will be
  able to Allocate Automatically by the time span
  that fits their needs.
• The States current inter-agency transactions
  will be handled using the Accounts Receivable and
  Accounts Payable modules. Only inter-agency
  adjustments used for month or year end processing
  will be performed in the General Ledger module.
• Agencies will have the ability to drill down to
  lower levels to inquire on transactions.

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GL Process Flow - Create and Maintain Budgets
PREPARE BUDGET
BUDGET ACT
MODIFY COMMITMENT CONTROL
CREATE BUDGET JOURNAL
POST BUDGET JOURNALS
ANALYZE AND REVIEW REPORTS
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GL Process Flow - Create and Maintain Budgets
Budget Structures
Control
APPROPRIATION
CENTRALLY CONTROLLED LEGAL LEVEL
BUDGET
(ANNUAL)
Q1 THRU Q4
ALLOTMENT
Control / Track

AGENCY CONTROLLED DETAIL LEVEL
ORG 1
ORG 2
ORG 3
ORG 4
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Process Walkthrough
Create and Maintain Budgets

• Inquire on Appropriation and Organization Budgets
• Demonstrate How to Display Budget Information
• Drilldown into Budget Ledgers
• Show Original Budget Journals
• Show Transfer Budget Journal
• Show Journals from PO and AP
• Demonstrate How to Un-post a Budget Journal
• Delete a Budget Journal

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Questions/Clarifications
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