eCert Step by Step Guide Print your documents without leaving your office

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e-Cert Step by Step GuidePrint your
documents without leaving your office!
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EXPORTER REGISTRATIONwww.cofo.org.uk/northernirel
and

• From the opening page read the terms and
  conditions and find out the software requirements
• Before you can access the site you must complete
  the registration details

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• The exporter completes all the company details
  and accepts the terms and conditions
• Issuing Body Password is
• hamper

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• The user password must be at least 7 digits
  including at least 1 number.
• Once completed hit the submit button.

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• If any field has not been completed a prompt will
  be shown on screen
• The exporter will receive a message giving login
  details and the Chamber will receive a copy by
  email please keep a note of this ID for future
  use

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www.cofo.org.uk/northernireland

• Using the login details that have been received
  log in to the Chamber site

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Main Screen

• This is the first screen that the exporter sees.
  The message is controlled by the Chamber. ALWAYS
  READ THIS MESSAGE BEFORE PROCEEDING

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Administration

• User Settings The main user of the system can
  add additional users, edit existing users or
  delete users

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Administration - Signatures

• A scanned signature must be uploaded before an
  application can be submitted
• The Chamber can help with the signature if you
  require

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Scanned Signatures

• The format for the signature must be
• Microsoft .bmp format
• Maximum size- half inch high x two inches wide
• Black and White, 300dpi
• Maximum size 30Kb
• When signature has been scanned and saved go to
  the administration signature page.
• Name of signatory should be shown in full (this
  is what will appear on the documents)
• Upload the signature by browsing and clicking on
  the saved signature file.

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Database Files

• All information stored in these files can be
  drawn on for future applications

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Database Files-Exporters,Buyers,Consignees

• The information given in the database files is
  the information that will appear on the documents

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Invoice Declarations

• As many declarations as required can be stored in
  the database

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Charge Template and Item Templates

• These templates are used when the exporter has
  regular line items that they ship
• The Charge template is for charges other than for
  the goods eg. freight , insurance, post and
  packing etc.

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Applications

• Applications is where you view, edit, create
  and delete applications.
• The applications can be sorted by using the
  fields on the left

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Creating a New Application using database
information

• Click on new application and give the application
  a new and unique reference,
• Indicate what documents you want to create
• Save changes- this takes you to the completion
  screen

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New application

• A new application can be made by either using
  information already stored in the database or by
  creating new details or by using an application
  template that has already been set up.

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Always save changes

• To get information into the application from the
  database click on the headings on the left

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• Select the record required and then associate
• Select the next area of the database that you
  wish to access and associate.

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• Alternatively you may have created application
  templates in which case click on the template
  required and edit that accordingly

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• You can add a new exporter/consignee/buyer by
  using the headings on the left instead of
  accessing the database files

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• Once the application has been completed the
  exporter can save it for future use or save it
  and send to the Chamber

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i2i Document Viewer

• Click on Download Viewer
• This is done only once but must be done before
  viewing or printing

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I2i Document Viewer

• Follow the on screen instructions

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Sending the documents to the Chamber

• Select which application is to be sent and click
  on send express button

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• You can copy and edit previous applications
• You can also print the documents onto white paper
  for reference purposes

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Printing the documents

• Click Print
• Select which documents
• Click Print Preview
• Select open

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• View, Adjust Settings and Print

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• The positioning of the document on the
  Certificate of Origin can be adjusted by using
  Settings
• To print the documents click print. A box will
  tell you which stationery to load.

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EXPORTER BENEFITS

• FREE to access
• Allows you to create a range of documents
  including EC Certificates of Origin and Invoices
• Stores information on a database for future
  access
• Saves time and money
• No more repetitive typing
• Professional end product
• Available for use 24 hours a day
• Docs can now be returned in minutes and printed
  by exporter on e-Cert eXpress