The Admin Tool

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The Admin Tool Access Entitlement Changes
August 2008
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Tool.
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New Admin Tool PossibilitiesAs Per August 2nd,
2008

• In addition to Journals, Book Series, Handbooks,
  and Major Reference Works entitlement detail, it
  is now possible to view eBooks.
• Users can now belong to multiple groups.
• Users can be moved easily between groups.
• The Electronic Holdings Report can now show gaps
  in entitled access.

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Lets take a look

• Comparison of the Admin Tool before and after AE
  Phase IV

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1a. Viewing Entitlement Details of All Content
Types

• Account Level ScienceDirect Tab
• Removed the Reference Works Entitlements
  section
• Renamed the Journals / Book Series / Handbooks
  Entitlement Details to Journals/Books and
  included the Major Reference Works and eBooks
• Reasoning
• To allow Administrators to view all
  ScienceDirect content entitlements in one place
  in the Admin Tool.

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Before
After
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1b. Viewing Entitlement Details of All Content
Types

• Account Level ScienceDirect Tab
  ScienceDirect Journal/Book Entitlements Search
• Additional search fields have been introduced.
• Reasoning
• To allow search results to be more specific and
  to cover all content types and to allow
  Administrators to view all ScienceDirect content
  entitlements in one place in the Admin Tool.

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Before
After
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2a. Users can now belong to multiple groups

• Account and Group Level General Tab
• The Create/Edit/View User Profile pages now
  reflects the possibility of the User to belong to
  multiple Groups and an Add a New Group
  Membership section has been added.
• The Remote Access flag has been removed.
• Reasoning
• Nowadays researchers may work, do research for,
  and belong to multiple organizations. By
  allowing a user to belong to multiple groups in
  the Admin Tool, it is now easy for an
  Administrator to meet the various access needs
  that Users might have.
• The Remote Access flag has been removed because
  adding a user to a Group in the Admin Tool
  automatically gives the user Remote Access rights
  to that Group.

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Before
After
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2b. Users can now belong to multiple groups

• Account and Group Level General Tab
• The Create/Edit User Profile page of the
  Administrators section has been organized to
  place the Administrator Privileges section
  lower on the page and an Add a New Group
  Membership section has been added.
• Reasoning
• It is necessary for a Group to be selected
  before it can be determined what should be filled
  in the Administrators Organization dropdown.

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Creating Administrator User Profile
Before
After
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Editing Administrator User Profile
Before
After
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3. Users can be moved easily between groups

• Account Level General Tab
• The Edit User Profile page now displays a
  Remove This Membership link.
• Reasoning
• Users may not always stay with the same Group
  over time so allowing Administrators to remove
  Group memberships from user profiles meets the
  need to update the users memberships.
• Sometimes users move from one Group to another.
  Adding a new Group membership and removing an old
  Group membership make moving a user between
  Groups possible through the Admin Tool.

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Before
After
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4. The Electronic Holdings Report can now show
gaps in entitled access
Note The Electronic Holdings Report will only
be available on August 24th.

• Account and Group Level ScienceDirect Tab
• The ScienceDirect Journal/Book Entitlements
  Search results page can now display gaps in the
  Entitled Content Dates.
• Reasoning
• To reflect the situations when entitled access
  to content is not continuous.
• Example Having backfiles plus a current
  subscription to a title from 2004-2008, leaves a
  gap in content from 1995-2003.

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Before
After
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For any questions, please contact your Elsevier
Account Development Manager.For further
information please visitThe Frequently Asked
Questions on the Admin Tool Info Site. The
Admin Tool Support Kit, containing Fact Sheets,
Interactive Tutorials and a Quick Reference Guide
-- found in the grey box at the top of every page
of the Admin Tool.