National Delegates Assembly

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National Delegates Assembly
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National Delegates Assembly
Delegates Assembly Forum
The National Delegates Assembly is one of the
MOST critical forums of Blacks In Government.
Local chapter delegates, who represent their
respective chapter members, become the operating
arm of this organization when in session.
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National Delegates Assembly
National Delegates Assembly Team (NDAT)
The NDAT is a very dynamic taskforce receiving
its charge directly from the National
Constitution of Blacks In Government, under the
authority of the National President, and through
the oversight of the National Executive
Committee. The NDAT has members tasked by the
Constitution and elected directly by the National
Delegates Assembly. The NDAT consists of members
from a cross-section of the BIG
Organization those appointed and/or tasked by
the National President those selected by the
Chair of the Assembly and approved by the
National President and those that are tasked by
the Chair of the Board of Directors. The
attached Organization Chart is NDATs attempt to
Illustrate the dynamics of this Taskforce
interdependency.
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National Delegates Assembly Team (NDAT)

Blacks In Government (BIG)
DELEGATES / CONSTITUTION
National Delegates Assembly Special Assistant
Patricia Hawkins
National Delegates Assembly Administrative
Assistant Dr. Doris Sartor
National Delegates Assembly Sergeant-At-Arms
Lamonte JohnsonGregory ReevesTerrence Williams
National Delegates Assembly Coordinator Jerry
Prentice, Sr.
National Delegates Assembly Parliamentarian
Ramsey Alexander, Jr.
National President J. David Reeves
National Delegates Assembly Communications/Pub
Relations Precilla WadeSandra F. Glenn
National Delegates Assembly Resolutions
Committee Ethel Crisp Chair.
National Board of Directors
Liaison Lillian
Barnett
National Board of Directors

Constitution/Amendments. Julius Crouch
National Treasurer Assistant
Treasurer Faye Stewart-Henderson Norma J. Samuel
National Executive Committee (Oversight) Second
Vice President Gwen Buffington
National Delegates Assembly Thomas A. Walton,
Chair David Groves, Co-Chair
National Delegates Assembly Training
Coordinator Marion Stevens
National Delegates Assembly Elections
Committee Wilbert Randall Chair

Shirley HortonCo-Chair
National Delegates Assembly Nominating
Committee Lynn Lewis, Chair Rhonda Scott
Johnson, Co-Chair.
National Delegates Assembly Credentialing
Committee Pinkie Mason,
Chair.Co-ChairsBetty J. ParkerTrekeshelia
Britton Mary K. Thomas
National Delegates Assembly Webmaster Katrina
Hardy-Pace
National Delegates Assembly Budget/Finance
Coordinators Ernise AlphonseTina Bush
National Board of Directors Chairwoman Lilyian
D. Caswell-Isley
National Executive Vice
President Dr. Doris Sartor
National Secretary Dr.
Contress Braxton
National Office Staff Program
Support Peggy Downing
National Office Staff
Director James Wilson
Each member performs a critical role and each
function is connected to the Backbone of the NDAT
Network.
Chart Color-Scheme Key
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Members elected by the Delegates and/or tasked by
the President, or tasked by the Chair of the
Board of Directors
Members appointed by the Chairman of the Assembly
and approved by the President
National Delegates Assembly Chairman (Appointed
by the President)
Salaried Members
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National Delegates Assembly
National Delegates Assembly Team (NDAT)

• Presiding Chair - Appointed by National President
  (per Article VII, Section 2.B.(1)
• Credentials - Registers and certifies all
  delegates for the Assembly (per Article VII,
  Section 2.B(a))
• Nominating - Prepares a slate of nominees for the
  appropriate offices to be filled (per Article
  VIII, Section 1, A)
• Elections - Plans and conducts the election (per
  Article VIII, Section 1, B).
• Resolutions - Screens and recommends action on
  all resolutions. (per Article VII, Section
  2.b.(b))
• Standing Rules - Presents rules of conduct that
  govern the Assembly (per Article VII, 2B.)

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National Delegates Assembly
National Delegates Assembly Team (NDAT)

• Special Assistant - Provides a wide-range of
  coordination and other support functions for the
  Assembly Chair.
• Delegates Assembly Coordinator - Provides
  logistical support, coordinates space and wide
  variety of other support activities.
• Training Coordinator - Coordinate all training
  required in support of the Assembly. Conduct
  Delegates Training as well as Committee Training.
• Sergeant-At-Arms - Assist in maintaining order
  during the Assembly. Speak for their respective
  regions during roll-call and on other occasions.
• Parliamentarian - Consults with the Chair during
  the Assembly on matters of conduct and decorum.
  Provides guidance from organizational documents
  and Roberts Rules of Order.
• Webmaster - Updates website with NDA information.

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National Delegates Assembly
Chapter Delegates

• Represents chapter members during Delegates
  Assembly
• Make up the Delegate Assembly
• Representation based on chapter total membership
  (number of members) and
• Do not have to be a delegate to be a candidate
  for national officer, regional director,
  nominating committee, or elections committee.

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National Delegates Assembly
Chapter Representation
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National Delegates Assembly
Delegates Responsibilities

• Shall elect National Officers, Regional Director,
  Elections and nominating Committee Members
• Shall participate in the Regional Caucus
  nomination process
• Shall consider for approval the Annual Audit and
  Treasurers Reports
• Shall consider for approval the Proposed
  Amendments to the National Constitution and
  proposed Resolutions and
• Shall Ratify previous actions by the National
  Board of Directors and National Executive
  Committee, including suspension or revocation of
  chapter charters.

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National Delegates Assembly
Delegates Responsibilities

• ALL Delegates are elected by their chapters
• ALL Delegates will be certified and registered by
  the Credentials Committee
• Photo ID required
• Will receive information package.
• Primary Delegates vote on all business issues,
  including elections
• Alternate Delegates serves in the absence of the
  primary. Alternates Delegates can only replace
  Primary Delegates for the same chapter
• To vote in the Elections Primary Delegates MUST
  have
• Badge and
• Photo ID.

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National Delegates Assembly
Delegates Assembly Process
CREDENTIALS Certifies and registers delegates
for participation in the Assembly, including
voting.
THE ASSEMBLY
NOMINATING COMMITEE Process nominations of
candidates for national offices, Regional
Director, elections and nominating committees.
ELECTIONS COMMITEE Conducts the election
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National Delegates Assembly
Credential Registration

• Certify and register (validating eligibility to
  vote) all primary and alternate delegates
• Only Chapter Presidents or designees can change,
  add or substitute and
• Regional Council President certifies the chapter
  is in good standing.

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National Delegates Assembly
Nominating Committee

• Nominated by regions in caucus meetings
• One primary and one alternate per region elected
  during the National Election
• Collects and assembles slate of nominees for
  National Offices, Regional Director, National
  Nominating and National Elections Committees
• List names of nominees received from the Assembly
  floor validate membership and eligibility of
  each candidate and
• Assist in regional caucus nominations for
  Regional Directors, Nominating and Elections
  Committees.

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National Delegates Assembly
Election Committee

• Nominated by regions in caucus meetings
• Elected during the National Election (3 members
  per region)
• Secure appropriate machinery, location, make
  provisions and determine procedures for
  conducting the election and
• Shall monitor the election to maintain integrity
  of the election process.

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National Delegates Assembly
Credential Reporting

• Report the number of authorized delegates per
  Article VII, Section 2.C(1). (This number reminds
  constant)
• Report the number of registered delegates (This
  number will change but never exceed the
  authorized)
• Each region shall report the number of delegates
  actually seated (This number will change but
  cannot exceed registered)
• Report when requested by the Delegates Assembly
  Chair and to establish a quorum (Roll Call) and
• Credentials processing stop (Credentials will
  close) during the time a count is being conducted
  (Roll Call).

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National Delegates Assembly
Timelines
CREDENTIALS OPEN

• ASSEMBLY DAY ONE
• Roll Call (Credentials Closes)
• Agenda
• Discussion
• Recess Day One
• Regional Caucuses
• Elections Build Ballot

• ASSEMBLY DAY TWO
• Elections Open at 800 AM and Closes at 300 PM
• Assembly Reconvenes around 300 PM
• Roll Call (Credentials Closes)
• Agenda
• Discussion
• Report of the Elections Committee
• Assembly Continues Until Business Is Completed
• Assembly Adjourns

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National Delegates Assembly