District 4 Foundation

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District 4 Foundation
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What is the Foundation?

• The District 4 Foundation is a registered
  charity that
• Can issue tax receipts to member clubs
• Can fund charities and individuals who qualify
  through the application process.
• Is mandated to raise service dollars through
  various means.

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Top ten reasons why you should use the District 4
Foundation for your project

• The Foundation is a registered charity
• When the club can issue tax receipts the donors
  have added incentive to donate.
• It is really easy to apply.
• Applications are available on line or from a
  board member and accepted by mail or e-mail.
• Foundation members are willing to help and are
  all dedicated Kin.
• Tax receipts are low cost- only 2 / receipt
• Your club runs the project as you normally would,
  paying your expenses as you go. Temporary
  receipts are provided.
• Both using the foundation and donations made
  directly to the foundation help to build a fund
  clubs can access grants from.
• Up to 15 of the projects net proceeds can still
  be deposited clubs general account (only if
  requested)
• Cash donations, prizes and gifts in kind can
  qualify for a tax receipts. Cash prizes gifts
  in kind Better project
  

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How can my project use the foundation?

• When your club is holding a fundraising or
  service project, funds, donations and gifts in
  kind can be channeled through the Foundation,
  thereby offering their sponsors and donors tax
  receipts.
• This can be a great incentives for both
  corporate and private donors.

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How do we apply?

• Complete the simple application form and submit
  to the foundation for review.
• Information required by the Foundation outlines
  your budget, proposed need for tax receipts, and
  the proposed project beneficiaries (hockey teams,
  charities, CF, etc.)

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Then what?

• The Foundation Board will review the application
  and approval decision will be made. (A foundation
  member may contact your project chair or
  secretary for more information if necessary.)
• Approval is given in writing and temporary
  receipt book(s) are sent out by the Foundation
  for clubs use.

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How does it work?

• When the project is completed, a financial
  statement along with cheques and bank statements
  need to be forwarded to the Foundation. Your
  report should also include man-hours dedicated to
  the project (including committee meetings).
  Finally, send a cheque for the total net profit
  amount, made out to "District Four Foundation"

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EASY, EASY, EASY

• The Foundation will require the following items
  once the project has been completed
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• Photocopies of all bank statements issued on
  your account relating to the project
• Copies of all cancelled cheques
• Copies of all receipts
• One original copy of a signed audited financial
  statement
• All temporary receipts books and
• A cheque made payable to District 4 Kin
  Foundation for the net profit of the project

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How do we reconcile?

• The Foundation audits the statements and
  prepares the tax receipts. If all books are in
  order, a cheque will be issued by the Foundation
  for the designated recipient of the project.
  Another cheque can be issued back to the club for
  labour (based on the man hours report). (The
  cheque cannot exceed 15 of the net profit.)
• All financial statements and information
  provided is returned to the club.

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Who can get tax receipts?

• Anyone who donates 10 or more, or 20 or more
  in the case of donated prizes and gifts in kind
  is eligible for a tax receipt.
• The Foundation will retain a fee per receipt to
  cover processing costs. Fee is 2.00. ( subject
  to change by motion only.)
• The Foundation will mail out the official tax
  receipts to the donors provided by your club.

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Who presents the Cheques to your designated
charities?

• Your Club!
• To ensure your club gets recognition and the
  deserved PR for your project- You present your
  cheques to your designated charities. Money is
  sent back to you from the Foundation.

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In order to use the Foundation please note

• Your Club Must be in good standing.
• All projects must have, printed on all promotion,
  tickets, posters etc. "In conjunction with the
  District 4 Kin Foundation" with the Charitable
  registration number. The Foundation will provide
  the registration number for you in the letter of
  approval.

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How do I request Foundation grants?

• Clubs and individuals can apply for Foundation
  funding for capital cost items, or for operating
  costs of existing programs for up to one years
  expenses. Grant applications should be forwarded
  through the clubs to the Foundation, where a set
  of predetermined criteria will be applied.
  Liaison between the applying club and the
  Foundation will smooth the application process.

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Further Questions

• Refer to the District Web site at www.d4kin.ca
• Contact a board member either by
• e-mail or phone.