Sage Timberline Billing Setup

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Sage Timberline Billing Setup Workflow

• By Bill Kormoski - Construction Accounting
  Consultant

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Topics

• Billing Types Review
• Billing Settings
• Basic Rate Markup Tables
• Standard Items
• Invoice Formats
• Quick Bill Workflow
• Question

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Billing Types Quick Bill

• Quick Bill Unit-basedIncludes unit information
  in the invoice detail and totals.
• Non-unit basedExcludes the unit information in
  the invoice detail and totals.
• RetainageAllows you to bill previously held
  retainage.

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Billing Types Cost Based

• Cost-Based Time MaterialsActual costs are
  marked up at a fixed or variable fee.
• Cost Plus to MaximumActual costs are marked up
  at a fixed or variable fee and the total contract
  price cannot exceed the maximum.

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Billing Types Contract Based

• Contract-Based Progress BillingRevenue is
  recognized on the percentage of completion
  method.
• Lump sumThe contract is billed in full at one
  time.
• Unit priceThe contractor agrees to a fixed rate
  per unit of output and bills based on the number
  of units in place. This type of contract is
  common in highway and utility construction.

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Billing Settings

• To Establish Billing Settings
• From the File menu, select Data Folder Settings gt
  BL Settings.
• If the Master.blm file does not exist, the system
  prompts you to create the file. Click OK to
  create the file. The BL Settings window opens.
• Menu pathBL File gt Data Folder Settings gt BL
  Settings gt General

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Basic Rate Markup Tables

• Rate Tables
• Rate tables allow you to mark up costs that meet
  specific criteria. For example, if you have
  employees who require different rates based on
  their certified class, you could set up a rate
  table that specifies a different unit price for
  each certified class. Rate tables also allow you
  to specify costs that are not billable and to
  bill costs with no markup. Six rate tables are
  allowed on each contract item
• one for each cost type.

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Markup Tables

• Markup Tables
• Mark up tables allow you to markup costs by a
  fixed percentage. On one markup table, you can
  establish standard markups for each of the six
  cost types (Labor, Material, Equipment,
  Subcontract, Overhead, and Other). One markup
  table is allowed on each contract item.

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Standard Items

• Standard Items
• Standard items are items that you bill on a
  regular basis. For example, you can create
  standard items to identify inventory items, such
  as stakes and electrical parts. You can also use
  them to bill labor or equipment usage.

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Invoice Formats
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Quick Bill Workflow
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Questions