Seamless Flow Process

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(No Transcript)
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Seamless Flow Process
OGD
TNA
Active records
Transfer
Delivery Presentation
Management of Semi-Current Records
Cataloguing
Resource Discovery
Appraisal Selection
Preservation Maintenance
Technology Watch
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Definition

• Separation of disclosable from non-disclosable
  information by blocking out individual words,
  sentences or paragraphs, or the removal of whole
  pages or sections, prior to the release of a
  document

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Framework

• PUBLIC INTEREST
• Future publication
• National security
• Defence international
• Internal relations
• Economy
• Law enforcement
• Audit
• Government Policy
• Honours
• Health and Safety
• Environmental
• Legal privilege
• Commercial interests

• ABSOLUTE
• Already accessible
• Court records
• Parliamentary privilege
• Personal
• In confidence
• Statute barred

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Principles

• Reversible
• Part or whole?
• Colour
• Clear instructions
• Presentation
• Appeal

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Methods

• Paper
• Cover-up tape
• Blacking/whiting out
• Scalpel
• Special photocopier

• Digital
• Traditional
• Format Conversion
• Roundtrip Conversion

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Cover-up Tape
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Blacking/Whiting out
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Scalpel
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Special photocopier
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Digital traditional

• Print as hard copy .
• Four techniques
• Redact electronic copy (save as .print)
• In electronic form - PDF

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Digital format

• Redact electronically in original format
• Deletion tools in creating software
• Redaction software
• Redax Lite (www.appligent.com)
• Rapid Redact (www.rapidredact.com)
• CAUTION!

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Digital conversion

• Conversion to a different format (from MS Words
  .doc to plain text, for instance)
• How do you ensure all content requiring redaction
  has been removed
• information deletion

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Digital roundtrip

• Why should you redact convert and convert again
• Maintain look and feel of the original
• Lose any hidden content

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Best Practice (1)

• Redacting electronically
• choice of target format crucial (PDF recommended)
• Office (WORD etc) documents
• electronic copy delete insert redacted to
  PDF
• PDF documents
• electronic copy Text Touch-Up tool/Square tool
  redacted/rectangle
• Roundtripping
• PDF to bitmap images (BMP) to PDF

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Best Practice (2)

• Word processed documents and spreadsheets
• print to paper conventional redaction scan (eg
  PDF)
• electronic copy redact insert redacted
  print to paper scan
• Keep a record of decisions
• Save into ERMS