NMMSS Refresher Training

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NMMSS Refresher Training

• Ron Bonifay
• Protection Strategies Inc. (PSI)

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GENERAL INFORMATION

• NMMSS OVERVIEW

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Sponsoring Organizations

• Department of Energy
• Office of Health Safety and Security
• Nuclear Regulatory Commission
• Office of Nuclear Security and Incident Response

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NMMSS Organizational Overview
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Fundamental NMMSS Overview
Materials Contracts Background Subsystem Projects
IMP/EXP Organizations NMMSS Central
Database Inventory Transaction Primary
Subsystem Material Balance
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Background Subsystem

• Facilities
• Reporting Identification System (RIS)
• Name
• Address
• Classification
• Nuclear Materials
• Reporting unit
• Material name
• Element/isotope applicability

• Import/Export Licenses
• Date
• Materials
• Country
• Composition Codes
• Descriptions
• Material types
• DOE Project Numbers
• Name
• Responsible facility
• Begin end dates

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Primary Subsystem

• Consists of three major components
• Inventory
• Transaction
• Material Balance

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Document Flow
Transactions
ELECTRONIC D-23 DOE D-24 NRC
Material Balance
NMMSS USERS
DOE/NRC Form 742
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Acceptable Electronic Formats

• XML (Extensible Markup Language)
• 80 Column File

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Purpose of the D-23 D-24

• Provides formatting requirements for the
  reporting of nuclear material information in
  electronic file formats in accordance with DOE
  NRC regulations and guidelines

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Four Major Categories of Information Products

• Reports
• Detailed
• Summary
• Analytical
• Directories
• Information Manuals
• PC Applications

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The Transaction System
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The Transaction Data System

• Began capturing data as an automated system in
  1968
• The largest and most active component of the
  NMMSS
• Contains information on all events that cause a
  facilitys inventory to increase or decrease
• Data is stored in the NMMSS files at the level of
  detail in which it is reported

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What is a Transaction ?

• Physical Movements of Material Between Facilities
• On-site Gains and Losses Resulting From
  Remeasurement, Operating Losses, etc.
• Movement of Material Between Programs Within a
  Facility

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Data Submittal Media to the Transaction System
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Electronic vs. Source Document Correlation
The NMMSS
converts 80 column to XML
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Electronic Submission

• D-23 D-24 Directory provide electronic
  formatting requirements
• - 80 Column
• - XML (Extensible Markup Language)
• Alternative for submitting electronic data
• - SAMS (Safeguards Management
• Software)

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Process Codes

• A Entry of New Data Set
• C Replacement of Data Set
• D Deletion of Data Set
• Z Accepts Shippers/Receivers
  change (NRC use only)

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Action Codes
Code Description Ship Recv A Identifies
shippers original data X B Identifies
receivers data accepting X weights
without measurement C Identifies shippers
adjustment or X acceptance/acknowledgment
of a receivers adjustment D Identifies
receivers adjustment or
X acceptance/acknowledgment of a
shippers adjustment E Identifies receivers
independent X measurement
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Transaction System Record Types

• 1. Header
• 2. Descriptive (Detail)
• 3. Import/Export
• 4. Gross Weight
• 5. Quantitative (Detail)
• 6. Concise Notes
• 7. Obligated Material

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Transaction Terminology

• Shipment - one event
• Receipt - one event
• Transaction data set combined events
• Process date - year and month
• Data elements
• quantitative values
• special codes
• Transaction identification

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Dates to Remember in NMMSS
2003
CAPTURE DATE
ACTION DATE
PROCESS DATE
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Dates to Remember in NMMSS

• Action Date - MMDDYYYY, this is the date that the
  activity (shipment, NOL/MD/AL. Etc.) actually
  took place
• Capture Date - MMDDYYYY, this is the date that
  the 741 was captured by the system, i.e.,
  received into the database
• Process Date - YYYYMM, date of the process month
  open during which the transaction was filed

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Reference Information

• NUREG/BR-0006, Rev. 7
• DOE Manual 470.4-6
• NMMSS Authority Reference Files
• Reports

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• In-House Transactions

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What is an In-House Transaction?

• An In-House Transaction is a (741) transaction
  used to report the on-site gains or losses of
  reportable nuclear materials to the NMMSS, which
  are not typically part of a shipment or receipt
  associated with another facility.

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In-House Transaction Use

• Used to report gains and losses of your
  inventory.
• Report Stand-alone Concise Notes (IAEA).
• In some cases it is used to correct previously
  reported data.

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How To Report In-House Transactions

• The same as shipment or receipt transactions,
  except
• Same RIS for both shipper and receiver.
• Action Code is M.
• Must use an Inventory Change Type (ICT)
• No Gross Weight reported
• No Number of Items reported
• Special edit checks apply to some ICT codes used
  on an In-House transaction. (slide 9).

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ON-SITE GAINS AND LOSSES
Action Code M
DOE RECEIPTS (GAINS)
Inventory Change Type (Use Code)
Type of Inventory Change
11 13 21 22 34 37 38 39
Procurement from DOE Procurement - for the
Account of DOE Production From Other
Materials Receipts - Miscellaneous Procurement by
Others Donated Material - From DOE to
Others Donated Material - From Others to DOE
4C/D-6
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ON-SITE GAINS AND LOSSES
Action Code M
DOE REMOVALS (LOSSES)
Inventory Change Type (Use Code)
Inventory Change Type (Use Code)
Type of Inventory Change
Type of Inventory Change
Rounding Bias Degradation to Other
Materials Decay Fission and Transmutation Normal
Operational Losses and/or Measured
Discards Accidental Losses Approved
Write-Offs Inventory Differences
41 42 43 47 48 54 58 59
Expended in Space Programs Sales to DOE Sales to
Others for the Account of DOE Expended in DOE
Tests Routine Tests Shipments - Misc. Donated
Material - to DOE by Others Donated Material - to
Others by DOE
65 71 72 73 74 75 76 77
4C/D-7
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ON-SITE GAINS (NRC)
These are receipts on your inventory
Use the correct change code when performing
blending operations
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ON-SITE LOSSES (NRC)
These are removals on your inventory
Type of Inventory Change
TN EN 54 LN LD MF
Decay To Other Materials (ED,NE,ND,DE,DN,EE) Shipm
ents Miscellaneous Fission and
Transmutation Normal Operational Losses and/or
Measured Discards Inventory Difference
Please refer to NUREG/BR-0006 for a list of all
ICT Codes
Use the correct change code when performing
blending operations
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• Example ICT Code comparison for Gains

742 Form
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Example ICT Code comparison for Losses
742 Form
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Other Instances to Complete an In-House
Transaction

• NMMSS may ask you to correct previously reported
  data in your NMMSS account. Sometimes using the
  In-House transaction is the best way to make
  certain changes. A NMMSS Analyst will assist you
  in these instances.

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ADJUSTMENTS(Also referred to as corrections)
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When is a Adjustment transaction required?

• An Adjustment is required when correcting a
  previously reported transaction that has been
  processed and moved to the Historical section of
  the NMMSS Database.
• The month in which it was processed is closed.

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When do you use a Process Code to make an
Adjustment?

• You can change or delete data on previously
  submitted transactions that are in an Open month,
  using a specific Process Code.

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Process Codes
A Initial transaction C Replacement
transaction D Delete a transaction Z
Receivers acceptance of correction
Only used in an open month.
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What is an Open process month?

• NMMSS normally closes the database processing
  around the 22nd of each month for the previous
  months data received.
• Example April processing month will close
  approximately May 22. Transactions with an
  Action Date of April or earlier will move to the
  Historical section of the database. May Action
  Dates will stay in the Compatibility section of
  the database.
• Now May is the Open month.

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Action Code C Used by the Shipper to make
corrections

• Adjusting previously reported shipments
• Acknowledging receiver adjustments
• Accepting receiver adjustments

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Action Code D Used by the Receiver to make
corrections

• Adjusting previously reported receipts
• Acknowledging shipper adjustments
• Accepting shipper adjustments

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Action Code MUsed for One Party transactions

• The Correction Identifier (either alpha or
  numeric) distinguishes it as an Adjustment.

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Five Numeric Fields to be Negated when Correcting
Transactions

• Negated Fields
• Number of items
• Element weight
• Element Limit of Error
• Isotope Weight
• Isotope Limit of Error

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Back Reference Components

• Correction Identifier (First character)
• Was document being corrected
• Should be document now being completed

• Line Number (Second and Third Digit)
• Was line number being corrected
• Should be corresponding was line number on
  document now being completed

May be Alpha or Numeric
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Back Reference IllustrationOriginal Shipment
ABC XYZ Transfer A A
Back Ref. Line Comp. Code Ele. Wt. Iso. Wt.
01 771 60 02 771 40 03 771
55 04 771 33
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Back Reference IllustrationCorrection number 1
ABC XYZ Transfer 1 A C
Back Ref. Line Comp. Code Ele. Wt. Iso. Wt.
It was
002 01 771 -40 101 02 771
22 003 03 771 -55 103 04 771 10
It should be
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Back Reference IllustrationCorrection number 2
ABC XYZ Transfer 2 A C
Back Ref. Line Comp. Code Ele. Wt. Iso. Wt.
001 01 771 -60 201 02 771
40 000 03 771 99
New line
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Things To Remember

• The Action Date on a correction can be
• The same as your original transaction, or it can
  be the current date. In either case, be sure to
  report the difference on your next annual
  Material Balance Report after.
• The C and D Process Code can only be used in an
  Open Month. Call NMMSS to see if the month is
  open and for how long. We try to close on the
  22nd of each month.
• Numeric corrections Two Party NMMSS
• Alpha corrections One Party NMMSS

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The Material Balance System
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How is the MBR like a Bank Statement?
Beginning Balance Plus Deposits Less
Withdrawals Equals Ending Balance
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Role of Transaction System
Facility transaction data is used to create the
facility book inventory in the NMMSS, which is
compared to the reported MBR.
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MBR Example
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MBR Example
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Inventory Defined
The of a given
material in the
of a
at a specified point in
.
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INVENTORY EXERCISE Complete a DOE/NRC Form
742C to reflect the scenario below. Coyote
Energy is preparing their physical inventory
reports for the annual period ending 7/31/2005.
The facility has privately owned material only.
Coyote Energy has fuel rods in the reactor that
total 120678638 grams of element weight and
3021428 grams isotope weight, enriched at 3
percent. There is 0.8 percent enriched uranium
in cooling with an element weight of 136045239
grams and an isotope weight of 1102837 grams. In
addition, the facility has enriched uranium using
a composition code of 864 in the amounts of 12
grams element weight and 12 grams isotope weight.
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PIL Example
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PIL Example
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Thank You for participating and helping us to
improve communication and reporting to the NMMSS.
Please have a safe trip back home