The Emory Clinic Controllers Office TEC Finance Larry Cain

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The Emory Clinic Controllers Office TEC
FinanceLarry Cain
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What do we do?
Accounts Payable
Accounting
System Support
Accounts Receivable
Budgeting
Treasury
Financial Reporting
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Overview of Monthly Close Process

• Any entries from sections need to be submitted no
  later than the 3rd business day, unless other
  date has been agreed to
• Close on the 6th business day of each month
• Operating statements are sent out via email on
  the 7th business day to Administrators
• Cash flow statements are sent out via email no
  later than the 10th business day
• The Monthly Report of Operations is completed on
  the 11th business day and is available on the EHC
  intranet site on the 12th business day
• One-on-one meetings can be setup if
  Administrators want assistance in better
  understanding their financial reports

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Section Reviews

• Reviews typically occur quarterly
• Worksheets with pre-populated data are sent out
  in advance of review meetings for administrators
  to prepare for meeting. When possible data is
  sent out at least 3 days in advance.
• Provides section the opportunity to explain
  variances and discuss issues related to
• Gross charges by physician
• Revenue cycle and payer mix changes
• Expenses with focus on salaries and temporary
  labor
• Patient satisfaction
• EEMR progress
• The focus of the meeting varies depending on the
  section-specific issues

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Payroll

• Non-Physician Payroll
• Clinic non-physician payroll function became a
  part of EHC payroll with the peoplesoft
  conversion.
• The EHC payroll department is located at EUH, 2nd
  floor.
• Contact Marion Oglesby, EHC Payroll Manager
  2-7370
• Kathy Charles, EHC Asst. Payroll Manager
  2-0878
• Physician Payroll
• Clinic physician payroll function became part of
  EU payroll department
• Contact Joleen Mitchell, EU Payroll Manager -
  7-6137
• For Training Needs contact
• Carolynn Miller, EU HR Data Services - 7-7563
  

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TEC Controllers Office Key Contacts

• Larry Cain, Controller 8-2290
• Sage Singleton, Manager of Financial Planning
  Analysis 8-3741
• Budgeting
• Financial Reporting Monthly reporting, Section
  Reviews
• Denise Walker, Asst. Controller 8-7616
• Front Desk Deposits Reconciliation process
• Reserve Rates
• Fixed Assets
• Cash Flow statements
• Theresa Burrough, Asst. Controller 8-4948
• Miscellaneous Accounts Receivable billing
• Intercompany billing
• Non-patient bank deposits
• 990 Tax Return
• Administrative Allocation entries
• Vivian Mallery, Manager of Accounts Payable
  8-4194
• Accounts Payable