Indicator 12

1
Wisconsin Department of Public Instruction

• Indicator 12
• Program Participation System (PPS)
• Security Coordinator Training
• July 2011

2
Overview

• PPS Security Coordinator Roles and
  Responsibilities
• Designating a PPS Security Coordinator
• Wisconsins Web Access Management System (WAMS)
• Creating a User ID and Password
• Password Account Recovery
• Wisconsin Integrated Security Application (WISA)
• Assigning PPS Access to District Users
• Terminating PPS Access for District Users

3
PPS Security CoordinatorRoles Responsibilities

• Each district is required to designate one
  individual as PPS Security Coordinator.
• PPS Security Coordinator should be director of
  special education or designee.
• PPS Security Coordinator grants PPS access to
  district users.
• PPS Security Coordinator terminates PPS access
  for district users.
• PPS Security Coordinator has PPS access.

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Designating a PPS Security Coordinator
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4
1
2
DPI completes necessary set up for PPS Security
Coordinator
PPS Security Coordinator provides DPI with
his/her WAMS user ID
Identify individual to be PPS Security Coordinator
PPS Security Coordinator obtains WAMS user ID and
password
5
WAMS Background

• WAMS allows authorized individuals to access
  state agency internet applications using one user
  ID and password.
• You MUST have a WAMS user ID to use PPS.
• Registration for a WAMS user ID is a quick and
  easy one-time process.
• A valid, unique e-mail address must be provided
  to register for a WAMS user ID.
• You may already have a WAMS user ID if you use
  other state systems.

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Getting a WAMS User IDhttp//dpi.wi.gov/sped/spp-
tran-presch.html or https//on.wisconsin.gov/WAMS
/home
Link to WAMS from Indicator 12 homepage
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WAMS Application Process

• Click on Self-Registration link.
• Read User Acceptance Agreement.
• Click Accept button to continue.

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WAMS Self-Registration

• Complete the self-registration form.
• Confirmation email will be sent to email address
  provided.

Be sure to read the requirements for acceptable
user IDs and passwords.
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9
WAMS Confirmation Email

• Click on this link to complete the WAMS
  application process.
• Provide DPI with your WAMS user ID.

10
Forgot your WAMS Password?https//on.wisconsin.go
v/WAMS/home
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Designating District Users for PPS Access
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2
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Request individuals obtain WAMS user ID and
password
Individuals provide PPS Security Coordinator with
their WAMS user ID
PPS Security Coordinator completes necessary set
up using WISA to grant district users with PPS
access
Identify individuals within LEA to be granted PPS
access
11
12
WISA Background

• WISA allows authorized users the ability to
  control other users access to state agency web
  applications by assigning a profile to a WAMS
  user ID.
• A profile is a record associated with a user that
  defines what pages a user can access within an
  application.
• Each users WAMS ID must have a WISA profile
  attached to it by the PPS Security Coordinator
  before the district user can access PPS.
• WISA is the backbone security tool for PPS.

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Accessing WISAhttp//dpi.wi.gov/sped/spp-tran-pr
esch.html

• Link to WISA from
• Indicator 12 homepage
• Use WAMS user ID and password to log in
• Must use Internet Explorer 6.0 or higher as web
  browser

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WISA Homepage
Click PPS Administration link to begin set up
process.
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Search
2. WAMS should always be the selected Search
Option.
3. Enter district users WAMS User ID or name as
Search Criteria.
1. Click User Administration link to access User
Search.
4. Click Search button to retrieve search results.
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Search Results
Click pencil icon for district user.
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User Details
There are three sections to the User Details page.
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User Information

• All fields marked with an asterisk () must be
  completed.
• Start date cannot be prior to the current date.
• Email address must be the email address used by
  individual when obtaining WAMS user ID.
• End date specifies when an individuals access to
  the system will be terminated.

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PPS Access Information
Enter the current date as the Application Start
Date.
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PPS Profile Assignment
21
Adding Users

• Click the Add button once all information has
  been entered.
• A new record for the user will be displayed.
• Click the Save button to save the information
  entered.

22
Terminating PPS Access

• Click the edit pencil icon in the PPS Profile
  Assignment section.
• Enter an end date.
• Click the Update button.
• The record will be updated to reflect end date.
• Click the Save button to save the information
  entered.

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Error Messages
Error Messages will be displayed if required
fields are left blank or improper data is
entered.
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Error Message GL033

• Error GL033 DynaList fields need to be empty
• Displayed when have clicked Save button prior to
  clicking the Add button when granting PPS access
  or the Update button when terminating PPS access.
• Click the Add/Update button and then click the
  Save button to correct.

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Questions?

• Questions related to PPS Security Coordinators
  can be directed to
• Nancy Fuhrman
• Special Education Data Coordinator
• nancy.fuhrman_at_dpi.wi.gov
• [phone]