ISM at the Savannah River Site

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ISM at the Savannah River Site

• Department of Energy Best Practices Workshop
• Work Planning and Control
• Tim Flake, Principle Technical Advisor
• Maintenance Services Department
• Washington Savannah River CompanySeptember
  12-13, 2006

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Work Planning and Control Improvements

• Journey started with Maintenancein 1995
• 1995-1996 WSRC Maintenance was reengineered
• Incorporated best practices (Institute of Nuclear
  Operations (INPO), Commercial, etc.) and a
  standard electronic work control
  processComputerized Maintenance Management
  Systems (CMMS)
• 1Y Manual and the CMMS covers maintenance in all
  facilities (nuclear and non-nuclear)
• 1998 completed rollout of reengineered process
  including CMMS implementation across the Site

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Work Planning and ControlImprovement Concepts

• Automated Work Order Entry
• Up front screening and decisions
• Ability to perform work via various prescribed
  methods from expedited to planned
• Planner, worker, support group involvement in job
  planning
• Work management centers, single point of contact
• Schedule accountability, work window managers,
  schedule change control
• Consistency across the Site
• Organizational changes to support the process

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Work Planning and Control Procedure

• DNFSB 2004-1, Commitment 23
• Requires site offices to develop site-level
  action plans to improve the consistency and
  reliability of work planning and work control at
  the activity level.

ISM Work Planning Control across the Complex
needs improvement!
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Work Planning and ControlCRAD Assessment Process

• DOE lead
• Contractor supported
• Performed field assessments against the 33 Work
  Planning Control Criteria, Review, and Approach
  Document (CRAD)
• Used recently completed assessments (i. e.,
  Facility Evaluation Board, Organizational
  Assessment, DNFSB, etc.)
• Evaluated all work planning and control processes
  at SRS (e.g. Decommissioning and Demolition,
  Research and Development, etc.)

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CRAD Assessment Results

• Noteworthy practices
• Safe Work Permit (SWP) included with Hazard
  Analysis process
• Site Tracking And Reporting (STAR) and
  Performance Analysis
• Point of Entry (POE) process for subcontractors
• "Time Outs" initiated for unsafe work and
  conditions (informal process)
• Opportunities for Improvement
• Currently the primary area for assessing work
  planning and control is SCD-4 Functional Area 10,
  Maintenance.
• There are other functions that have processes for
  work planning and control that are not fully
  integrated with other applicable site procedures.
  
• WSRC could further integrate the various work
  planning and control processes into functional
  area assessments and site procedures.

ISMS should map to all functional areas.
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Work Planning and ControlCRAD Corrective Actions

• Institutionalize Work Planning and Control
  acrossSRS functional areas
• QAP 9-4, Work Processes, Change Proposal
• Changed procedure from maintenance focus to focus
  on all functional areas
• Added elements derived from 2004-1 commitment 23
  CRAD to the ISMS core functions and principles
• Functional areas have mapped their work planning
  and control processes to the proposed QAP 9-4
  elements to assess and validate compliance with
  Work Planning and Control CRAD requirements.

CRAD requirements map to functional area
implementing procedures.
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SRID Functional Area ___ to QAP 9-4
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Work Planning and ControlOngoing Improvements

• Validating Functional Area Crosswalks
• Established a Work Planning and Control
  Improvement Team
• Sponsored by Senior Management
• Committed to improving Work Planning Control
  processes for all functional areas
• Identifying additional Work Planning and Control
  improvement opportunities

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Work Planning and Control Improvements in Other
Functional Areas

• Upfront screening and decisions
• Ability to perform work via various prescribed
  methods from expedited to planned
• Planner, worker, support group involvement in job
  planning
• Work management centers, single point of contact
• Schedule accountability, work window managers,
  schedule change control
• Consistency across the Site
• Organizational changes to support the process

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Flow-down of Work Planning and ControlRequirement
s to Subcontractors

• A,B,C Subcontracts
• A requires compliance with SRS procedures.
• BC requires compliance with subcontractor
  safety program aligned with OSHA, subcontract
  specific and SRS procedures when specified.
• Point of Entry (POE)
• POE process assures that 1) vendors and visitors
  work scope are reviewed for associated hazards
  and 2) appropriate controls are established prior
  to work beginning.
• Applies to all visitors/vendors without an
  established subcontract.
• Point of entry access and SRS briefing managed
  through Site Badge Office.
• All subcontractors must provided an Assigned
  Competent Person (ACP) to
• Analyze tasks and determine hazard level of their
  visitors/vendors.
• Conduct hazard specific briefings (documented)
  with visitor/vendor at site location.
• Conduct focused observations of high and medium
  hazard tasks.

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Subcontractor Safety Forum

• WSRC initiated SRSs Safety Forum
• Quarterly meetings began fall 2005
• Targeted management and safety personnel from
  subcontractors
• DOE and WSRC senior management provided opening
  comments
• Presentations made on safety topics of interest
• Positive feedback

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Questions

• Tim Flake
• tim.flake_at_srs.gov
• [phone]

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