Andover Soccer Association

1
Andover Soccer Association

• Annual Meeting
• 11/6/07
• West Elementary School

2
ASA Annual Meeting Agenda

• Welcome Meeting Called to Order
• Board Member Nominations Sign-in
• Oct. Treasurer Report Ham Barnes
• Meeting Minutes Nora Conlon
• 2007 Year in Review - Goals Accomplishments
• Committees Bill Carey
• 2007 Financial Review Ham Barnes
• Travel Assessments Carol Arnold
• U12 Improvements Peter Lemay Paul Clancy
• Training Jeff Mintz
• Web Registration Peter Lemay Mary Ellen
  Johnson
• Review of Positions
• Committee Leads Review of Roles ASA BOD
• Open Forum Issues, concerns, recommendations -
  ALL
• Voting on new nominees ALL
• Meeting Adjourned

3
ASA Secretary Role Nora Conlon

• October Andover Soccer Board Minutes October 1,
  2007 draft
• In attendance Bill Carey, Ham Barnes, Carol
  Arnold, Nora Conlon, Steve Knapp, Ray Larney,
  Peter Lemay, Cath Torres, Martin Horkan, Bill
  Murphy
• Mary Ellen Johnson, Carl Grygiel
• September Minutes September minutes were
  presented. One change needs to be made Carol
  provided a proposal to encourage players to stay
  in the program.
• Minutes were voted on and accepted.
• Treasurers Report Ham provided handouts.
• Treasurers report was voted on and accepted.
• Travel Carol discussed the probable need to
  consolidate the current six U13 girls teams to
  five for the spring due to withdrawals from the
  program numbers for teams and changes were
  included in a handout. Nora and Bill Murphy
  volunteered to help with the reshuffle including
  game observations. Coach feedback will be
  solicited.
• Voted to consolidate teams as needed.
• Refund Policy The refund policy was discussed
  in an effort to discourage families from dropping
  out after teams have been formed. No proposal
  was made to change the current policy at this
  time. We also discussed raising the late fee to
  30.
• Majority voted to raise late fee to 30.
• To do Continue to explore ways to minimize
  late registrations and last minute withdrawals.
• U12 Tournament The U12 tournament is scheduled
  for November 3, 2007 at Lovely Field. The girls
  will be from 9-12, the boys from 12-3. Cathy
  Torres volunteered to make the schedules and
  arrange referees. We need someone to do
  concessions. Martin is food certified. Peter
  will meet with the Athletic Director. Need to
  find out if Tom has any fundraising activities
  for the tournament.
• Miscellaneous ASA nights at the Andover High
  School soccer games boys night 10/6 girls
  night 10/20 the team would like us to promote
  these nights where ASA- jersey wearing kids get
  in free.
• ASA will propose to Essex County that Andover
  will not play on religious high holidays.
• END of official meeting. New board member open
  house recruitment social hour was held from 8 pm
  to 9 pm. Approximately 15 -20 people attended.

4
ASA 2007 - Year in Review Bill Carey

• Goals for 07
• ASAs core philosophy is to provide a
  developmental environment for all soccer
  players
• Involve more BOD members to do more and share
  knowledge
• Improve access to ASA
• Improve the soccer programs for players

• Accomplishments for 07
• Philosophy
• Reviewed, again, the request to lower the travel
  playing age vote was NOT unanimous BUT we did
  improve the U12 program
• BOD
• Established working committees for key
  initiatives spread the load and the knowledge
• Access
• Moved to 100 on-line registration revamped the
  web site
• Increased our use of on-line tools surveys,
  emails and web
• Improve soccer programs for players
• Increased amount of training
• Established competitive U12 program

5
ASA Treasurer Update - Year over Year Cash Flow

6
ASA Treasurer Update (contd)Year over Year
Account Balances
7
ASA Annual Meeting Agenda

• Welcome Meeting Called to Order
• Board Member Nominations Sign-in
• Oct. Treasurer Report Ham Barnes
• Meeting Minutes Nora Conlon
• 2007 Year in Review - Goals Accomplishments
• Committees Bill Carey
• 2007 Financial Review Ham Barnes
• Travel Assessments Carol Arnold
• U12 Improvements Peter Lemay Paul Clancy
• Training Jeff Mintz
• Web Registration Peter Lemay Mary Ellen
  Johnson
• Review of Positions
• Committee Leads Review of Roles ASA BOD
• Open Forum Issues, concerns, recommendations -
  ALL
• Voting on new nominees ALL
• Meeting Adjourned

Done
8
ASA Vice President Carol Arnold

• Role Responsibility
• Travel Assessment Program

9
ASA Committee Overview

• In-Town Steve Knapp
• Travel Mark Vernaglia
• Fields Paul Clancy /or Bill Murphy
• Training Jeff Mintz
• Technology Web Peter Lemay
• Referees Cathy Torres
• Uniforms Equipment Ray Larney /or Carl
  Grygiel
• Communications Newsletter, Surveys, etc. Ray
  Larney
• Fund Raising Tom Cahill

10
ASA Annual Meeting Agenda

• Welcome Meeting Called to Order
• Board Member Nominations Sign-in
• Treasurer Report Ham Barnes
• Meeting Minutes Nora Conlon
• 2007 Year in Review - Goals Accomplishments
• Committees Bill Carey
• Travel Assessments Carol Arnold
• U12 Improvements Peter Lemay
• Training Jeff Mintz
• Web Registration Peter Lemay Mary Ellen
  Johnson
• Review of Positions
• Committee Leads Review of Roles ASA BOD
• Open Forum Issues, concerns, recommendations -
  ALL
• Voting on new nominees ALL
• Meeting Adjourned

Done
11
ASA BOD Openings

• 15 BOD Positions
• Need 5 net new members voted on tonight!
• Top priorities
• In-town Director Committee Lead - New!
• Travel Director Committee Lead New!
• Fields Committee incumbents returning but need
  more
• Training Committee incumbent returning but need
  more
• BOD ELECTED in December
• President 1 year term - incumbent returning,
  but open call
• Vice President New!
• Treasurer New!
• Secretary New!