Information Technology Investment Board

1
Transforming Information Technology in the
Commonwealth PPEA Update
Information Technology Investment Board June
20, 2005
2
Briefing Outline

• Overview of the PPEA Process
• Infrastructure PPEA Proposals and Status
• Enterprise Applications PPEA Proposal and Status
• Questions and Wrap-up

3
PPEA Process Model
4
Program Level Timeline
5
Transition to Detailed Review

• Conceptual Review Completed November 2, 2004
• Secretary Huang approved the Course of Action
  Recommendation for Detailed Review
• Two Tracks
• Infrastructure Enterprise Applications
• IBM CGI-AMS
• Northrop Grumman IBM

6
PPEA Program Level Organization

7
Infrastructure Current Status
G
G
G
G
G
G
8
Enterprise Applications Current Status
G
G
G
G
G
G
G
G
9
Infrastructure PPEA Proposals
10
Infrastructure Overview

• Infrastructure The hardware, networks and
  associated services and staff required to support
  the information systems that agencies use to
  operate and provide services to citizens.
• Includes
• Mainframe Computers, Servers and Desktops
• Voice and Data Networks
• Operating Systems, Email and Productivity
  Software
• Database Management Systems
• Data Center Facilities
• Customer Care Center (Help Desk)

11
Infrastructure Overview

• Program Team
• IBM
• Northrop Grumman
• VITA
• Agency Partners
• Gartner
• Gordon Glickson

12
Organization for Detailed Review Infrastructure
Proposals
13
Infrastructure PPEA Oversight
Infrastructure PPEA Steering Committee is made up
of representatives from the following Chief
Information Officer of the Commonwealth Virginia
Information Technologies Agency Department of
Motor Vehicles Department of Health Library of
Virginia Department of General Services Informatio
n Technology Investment Board (ITIB) Department
of Accounts Virginia Employment
Commission Department of Social
Services Department of Corrections

14
Infrastructure PPEA Oversight
PPEA Finance Review Committee Members are made up
from representatives from the following
agencies Office of the Secretary of
Finance Virginia Information Technologies Agency
Department of Planning and Budget Department of
Treasury Department of Accounts Treasurer of the
Commonwealth

15
Infrastructure PPEA Process
Current Project Phase
16
Infrastructure Timeline
17
Next Steps

• Receive Vendor Proposals June 20
• Initial Review of Proposals June 20-25
• Vendor Oral Presentations June 27-30
• Facilitated Evaluation Sessions July 5-18
• By Tower/Area of Expertise
• Infrastructure Steering Committee July 18-21
• Receive Team Scoring/Rationale
• Decision to Proceed to Negotiations July 25

18
Enterprise Applications PPEA Proposals
19
Enterprise Applications Overview

• Enterprise Applications Those business processes
  and associated software applications that are
  used across state government to provide
  management and administrative support in the
  agencies
• Includes
• Human Resources Management
• Financial Management
• Accounting
• Budgeting
• Procurement
• Others to be Determined

20
Enterprise Applications Overview

• Program Team
• CGI-AMS
• IBM
• Agency Partners (Including VITA)
• Gartner
• Gordon Glickson

21
Organization for Detailed Review Enterprise
Applications Proposals
22
Enterprise Applications PPEA Oversight
Enterprise Applications PPEA Steering Committee
is made up of representatives from the following
agencies Department of Accounts Department of
General Services Virginia Information
Technologies Agency Office of the Secretary of
Technology Department of Human Resource
Management Virginia Department of
Transportation Department of Corrections Departmen
t of Education Department of Motor
Vehicles Department of Agriculture and Consumer
Services Alcoholic Beverage Commission Department
of Labor and Industry Virginia Department of
Health Department of Medical Assistance Services

23
Enterprise Applications PPEA Process
Current Project Phase
24
Enterprise Applications Timeline
25
Next Steps

• Complete Vendor Detailed Proposal Package June
  27
• Base Case Financial Analysis (Due Diligence
  Data)
• Draft Terms Conditions
• Statement of Work
• Receive Vendor Proposals August 5

26
ITIB Summary
27
ITIB Meetings to Consider PPEA Recommendations

• July 25 - Review/Approve Infrastructure Steering
  Committee Recommendation to Enter Negotiations
• August 10 - Status BriefingsEnterprise
  Applications Infrastructure
• September 8 - Review/Approve EA Steering
  Committee PPEA Recommendation to Enter
  Negotiations
• October 5 Review/Approve Recommendations to
  Forward Comprehensive Agreements to Governor

All Meetings at 1 PM
28
PPEA Points of Contact
Lem Stewart CIO Program Director 804-343-9002 le
m.stewart_at_vita.virginia.gov
Dan Ziomek Deputy Program Director -
Governance 804-371-2763 dan.ziomek_at_vita.virginia.g
ov
Tim Bass Enterprise Applications Program
Manager 804-652-5810 tim.bass_at_governor.virginia.go
v
Fred Duball Infrastructure Program
Manager 804-343-9026 fred.duball_at_vita.virginia.gov