Managing your files on Mikenet

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Managing your files on Mikenet
Special TWTW 2008 Edition

Brought to you by ITInformation Technology
Technology at SMCJean Marie 142
at Saint Michaels College
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What were going to cover

• SAVING YOUR FILES
• How to Save
• Where to save
• Best ways to name your files
• ALL ABOUT PROFILES
• What are they?
• Why should you care?
• Preventing profile problems
• SAFE FOR THE FUTURE
• Backing up to removable media

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Where this information applies

• While working here at Saint Michaels
• Connected to the College Network- Mikenet
• Not about your personal or home computer
• Although many of the same principles and
  practices apply

Technology at SMCJean Marie 288
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What were NOT going to cover
EMAIL!
Watch for our upcoming Outlook workshops/demonstr
ations!
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Save/Save As? Whats the difference?
OK, so you already knew this!
SAVE
Saves your changes onto the SAME document, in
the same place. Do this often to insure all your
changes are being saved.
SAVE AS
Saves your changes with a new name of
your choice. Useful for saving a new copy in
another location or saving another version of the
document.
Technology at SMCSmart Sympodium
Managing your files on Mikenet
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How should I name my files?
Make the name descriptive, distinctive, easily
recognizable and searchable You want to be able
to find it later
Aaargh! What was that file name??
Technology at SMCJean Marie 364
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D??
ZZZZZZZ
O?
Z?
What about C?
Whats O??
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New Information!
Portable Storage Media
2 GBLIMIT
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New Information!

• So Whats the O Drive?
• Safe network storage space
• Ideal for shared department/team documents. The
  place for College Business.
• Always available no matter where you go on campus
• Only see what you have access to

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New Information!
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New Information!

• And the Z Drive?
• Safe network storage space
• YOUR space on the network. The place for personal
  business related work.
• Always available no matter where you go on campus
• Lots of space, but there is a 2 gigabyte quota

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REMEMBER! Only the O and Z Drive arebacked up
by IT If you are working/saving elsewhere- Save
another copy Back up regularly!
Hmmm. Where are my documents?
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Make it easyChange your default SAVE locations
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Change default SAVE locations in MS PowerPoint
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Change default SAVE locations in MS Excel
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So, I can just set this once And forget it
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Change default SAVE locations in MS Word
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What is a profile anyway?
What do you mean recreate my profile?
Every user on Mikenet has a profile, either
roaming or local. This profile includes all of
your customized, user-specific settings

• Customized desktop- background, etc.
• Drive Mappings
• Network Printers
• Internet Explorer Favorites and History
• Customized START Menu
• Preferred FILE/SAVE locations

Technology at SMCJean Marie 279
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New Information!
We use ROAMING PROFILES in Mikenet labs and
classrooms so that your custom settings travel
with you when you move from computer to computer
on campus
This profile is stored in the Documents and
Settings\username folder on a network drive and
on your local computer. When you log on/log off
this profile, with the changes you have made,
writes up/down from the local PC to the network
drive.
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TABLET USERS have a different situation
YOU have a LOCAL profile.
It does NOT write up down to the network
Thats why what you see on classroom and lab
computers is NOT what you see on your Tablet!
LOCAL Profile
ROAMING Profile
New Information!
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Problems can occur if this process is interrupted
at logon/logoff
Your profile can be DAMAGED!
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Whats the worst that could happenif my profile
is DAMAGED?
Ask yourself- Would it matter if

• ALL of the customized settings youcreated were
  gone and had to be setup again?
• ANY files stored on the DESKTOPwere gone forever?

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NEVER SAVE ONTO THE DESKTOP! (Roaming or Local
Profile)

• A desktop at risk
• Lots of original files and folders
• Zip files and executables
• Almost no shortcuts

At best, this desktop increases logon/logoff
times At worst, these files could be lost
forever!
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Can I prevent profile problems?
Yes! Remember
Smartboardsare WAY cool!

• Save in the right location
• Preferred Choice- O or Z DRIVE
• NOT C\Documents and Settings\username\...
• NEVER shut PC off during logon/logoff
• Change Default SAVE locations if possible
• DO NOT save onto Desktop
• (use shortcuts) ?

Technology at SMCJean Marie 279
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BACKUP YOUR FILES Using Windows Explorer-
Right-Click on MY COMPUTER Choose EXPLORE
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In Conclusion

• SAVE properly and take care of your profile,
• Save to Network Drive (O/ Z) or removable media
• Change your default SAVE locations
• Never save to Desktop (use Shortcuts
  instead)(this includes TABLET users!)
• Never power off a computer when logging on/off
• BACK UP regularly (especially if saving locally)
• Use sub-folders for easy access
• Use Windows Explorer to help back up
• Use removable media to back up- CDs, DVDs, etc.

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