Business Process Modeling for Ph'D Education Dec' 8, 2006

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Business Process Modelingfor Ph.D EducationDec.
8, 2006

• Agder University College
• Norway

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What is BPM (Business Process Modeling)?
http//www.wi-inf.uni-duisburg-essen.de/FGFrank/ec
omod/index.php?workflowfound_1langen
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PM-01/06 The Ph.D education Process

• What phases, steps, activities, roles are there
  actually in the lifecycle of a PhD education?

Example
Progress
Key Milestones
End
PhD Thesis defence
PhD Thesis submission
candidate in PhD programme
candidate hired
candidate selected
position approved
funding secured
start
Time
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PM-01/06 Ph.D lifecycle and process
Progress
Key Milestones
End
PhD Thesis defence
PhD Thesis submission
candidate in PhD programme
candidate hired
candidate selected
position approved
funding secured
start
Time
Roles involved Dean Main advisor (Prof) Research
Leader Sponsor
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PM-01/06 Ph.D lifecycle and process
Progress
Key Milestones
End
PhD Thesis defence
PhD Thesis submission
candidate in PhD programme
candidate hired
candidate selected
position approved
funding secured
start
should WE drive this? how about the other
faculties? should HiA take charge? role of
HR should this be discussed at the prof
meeting? relevant for all faculties current
process is very time-consuming where are the
delays coming from? e.g., committee meeting
times, system capacities where can we win
time? . can we improve the formal
process? create transparency to create speed
Time
Roles involved Adm. Director Financial
Officer Dean Main advisor (Prof) Research
Leader Sponsor
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PM-01/06 PhD life cycle

• Once we would have the process work flow
  definedwe could build a web-based support system
  to simplify and monitor the process
• Progress and statistics could be better gathered
  more easily
• Quality assurance would significantly improved
• BUT
• we would incur new operational cost
• we need to ensure privacy and secure operations

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Business Process Modeling BPM example
http//www.wi-inf.uni-duisburg-essen.de/FGFrank/ec
omod/index.php?workflowfound_1langen
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HiAs BPM tools
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HiA has a BPM modeling tool ARIS SONJA
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http//www.ids-scheer.com/international/english/pr
oducts/53961
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http//www.hia.no/sonja/export/
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Ph.D utdanning Forløp
http//www.hia.no/sonja/export/
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Obviously the Ph.D Process in HiAs SONJA
toolneeds an update. Who uses SONJA?
http//www.hia.no/sonja/export/