Address Information

1
Address Information

• PPAIDEN Entry

2
Address TypesThere are five types of addresses
used in the HR system. They are as follows

• PM Postal Mailing Address
• Must be the individual's Postal mailing address.
• Only one PM address should be entered per
  individual.
• Must be entered as a valid Postal Address.
• RA Residence Address
• Used for residence address when different from PM
  address.
• PO Boxes should never be entered for this address
  type.
• This address should never be a campus address.

• W2 Alternate IRS W2 Address
• Used for mailing tax information if different
  from the PM address.
• Use PM address data entry standards when coding.
• Must be entered as a valid Postal Address.
• CK Alternate Preferred Mailing Address
• for Check and Direct Deposit Notices
• Used for mailing check or direct deposit notices
  if different from the PM address or the CM
  address.
• Use PM address data entry standards when coding.
• Must be entered as a valid Postal Address.

• CM Campus Mailing Address Contact (Local)
  Mailing Address
• Individual's campus address
• Only one CM address should be entered per
  individual
• The CM address is the preferred address to be
  used for the delivery of
• direct deposit notices and pay checks.

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Postal Mailing Address versus Residence
AddressIf the employee provides both a postal
mailing address and a residence address and the
postal mailing address contains a PO Box, and the
addresses are

• In the same zip code
• The residence address can be coded within the
  mailing address. Use the PM address type with
  the PO Box in the last address line.
• Example
• Address Type PM
• Address 15 Fairfield Drive
• PO Box 444
• City Durham
• State NH
• Zip 03824

• Not in the same zip code
• The residence address should be coded as a
  separate address. Use the RA address type.
• The postal mailing address should be coded using
  the PM address type.
• Example
• Address Type PM
• Address PO Box 444
• City Durham
• State NH
• Zip 03824
• Address Type RA
• Address 101 State Street
• City Newmarket
• State NH
• Zip 03498

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International Addresses

• Canadian Addresses
• Canadian addresses are coded very much like U.S.
  addresses.
• Street address information is entered in the
  Address field lines using the same rules as
  described for the regular PM addresses.
• City name is entered in the City field.
• The province or territory is entered in the
  State/Province field using the two-letter
  abbreviation from the state lookup table.
• The Canadian postal code is entered in the
  ZIP/PC field. The format is always a
  letter-number combination of AXA XAX. The space
  after the third character is always included.
• The Nation code of CA is entered in the Nation
  field so that the word Canada is printed at the
  bottom of the address.
• If the phone number you are entering associated
  with the PM Address type is an International
  Phone Number, code the number with the PM Address
  and also code the number in the International
  Access Code field located on the Additional Phone
  Information page which is accessed via Options on
  PPAIDEN.

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Canadian Example

• Code
• First Name John
• Last Name Dupont
• Address (line 1) 150 Rue Nepean
• City Ottawa
• State/Province ON
• ZIP/PC K2P 0B6
• Nation CA

• Results
• John Dupont
• 150 Rue Nepean
• Ottawa, Ontario K2P 0B6
• Canada

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Other International Addresses

• Each foreign country has its own unique
  formatting rules.
• Street address information is entered in the
  Address field lines using the same rules as
  described for the regular PM addresses. A slash
  can be added between information when combining
  two short lines of an address together into a
  single input line.
• City information along with any local postal code
  information is entered in the City field. The
  postal code is entered either before, or after,
  the name of the city depending on the preferred
  format for the country. For some countries an
  additional letter code needs to be added to the
  postal code numbers. A good reference for the
  format of international addresses by country is
• http//www/bitboost.com/ref/international-add
  ress-formats.htmlFormats.
• The State/Province and ZIP/PC fields should be
  left blank for international addresses with the
  exception of Canada.
• The Nation code of the country must be entered
  into the Nation field so that the countrys name
  is printed at the bottom of the address. Nation
  codes can be found in the lookup table in Banner.
• If the phone number you are entering associated
  with the PM Address type is an International
  Phone Number, code the number with the PM Address
  and also code the number in the International
  Access Code field located on the Additional Phone
  Information page which is accessed via Options on
  PPAIDEN.

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Other International Addresses Example

• Code
• First Name John
• Last Name Dupont
• Address (line 1) Weihburggasse 26
• City A-1010 Vienna
• State
• ZIP/PC
• Nation AU

• Results
• John Dupont
• Weihburggasse 26
• A-1010 Vienna,
• Austria

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Contact (Local) Mailing (CM - Campus) Address
Standardsfor Non-Student Addresses
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Contact (Local) Mailing (CM - Campus) Address
Standardsfor Student Addresses
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Student Address Feeds
Current Banner Record Student Distribution MSC
15 Speare Admin PSU
Current Banner Record Student Postal Center MSC
15 Gregg Hall UNH
PSU Feed MSC 120
UNH Feed MSC 222
Banner Record after Feed Student
Distribution MSC 120 Campus-PSU,. PSU
Banner Record after Feed Student Postal
Center MSC 222 Campus-Durham,. UNH
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Citizenship/Ethnicity/Race
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Citizenship Code

• 01 U.S. Citizen  - A citizen of the United
  States is a native-born, foreign-born, or
  naturalized person who owes allegiance to the
  United States and who is entitled to its
  protection. In addition to the naturalization
  process, the United States recognizes the U.S.
  citizenship of individuals according to two
  fundamental principles jus soli, or right of
  birthplace, and jus sanguinis, or right of blood.
•  
• 02 Foreign Citizen  - Individuals who have a
  non-immigrant visa which permits them to be
  employed and/or compensated by a U.S. employer.
  However, in almost every case, employment and
  compensation are restricted to an identified,
  sponsoring employer or organization, for a fixed
  period of time within a specific capacity.
• 03 Permanent Resident  - Any person not a
  citizen of the United States who is residing in
  the U.S. under legally recognized and lawfully
  recorded permanent residence as an immigrant.
  Also known as "Permanent Resident Alien", "Lawful
  Permanent Resident," "Resident Alien Permit
  Holder," and "Green Card Holder."
•                     
• 04 Dual U.S./Foreign - Individuals who hold
  both US and Foreign citizenship.
•  

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Citizenship Code (cont.)

• 05 Refugee  -
•  (A) any person who is outside any country of
  such person's nationality or, in the case of a
  person having no nationality, is outside any
  country in which such person last habitually
  resided, and who is unable or unwilling to return
  to, and is unable or unwilling to avail himself
  or herself of the protection of, that country
  because of persecution or a well-founded fear of
  persecution on account of race, religion,
  nationality, membership in a particular social
  group, or political opinion,
• (B) in such circumstances as the President after
  appropriate consultation (as defined in section
  207(e) of this Act) may specify, any person who
  is within the country of such person's
  nationality or, in the case of a person having no
  nationality, within the country in which such
  person is habitually residing, and who is
  persecuted or who has a well-founded fear of
  persecution on account of race, religion,
  nationality, membership in a particular social
  group, or political opinion. The term "refugee"
  does not include any person who ordered, incited,
  assisted, or otherwise participated in the
  persecution of any person on account of race,
  religion, nationality, membership in a particular
  social group, or political opinion. For purposes
  of determinations under this Act, a person who
  has been forced to abort a pregnancy or to
  undergo involuntary sterilization, or who has
  been persecuted for failure or refusal to undergo
  such a procedure or for other resistance to a
  coercive population control program, shall be
  deemed to have been persecuted on account of
  political opinion, and a person who has a well
  founded fear that he or she will be forced to
  undergo such a procedure or subject to
  persecution for such failure, refusal, or
  resistance shall be deemed to have a well founded
  fear of persecution on account of political
  opinion. 

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Citizenship Code (cont.)

•  06 Political Asylum - Asylee - An alien in the
  United States or at a port of entry who is found
  to be unable or unwilling to return to his or her
  country of nationality, or to seek the protection
  of that country because of persecution or a
  well-founded fear of persecution. Persecution or
  the fear thereof must be based on the aliens
  race, religion, nationality, membership in a
  particular social group, or political opinion.
  For persons with no nationality, the country of
  nationality is considered to be the country in
  which the alien last habitually resided. Asylees
  are eligible to adjust to lawful permanent
  resident status after one year of continuous
  presence in the United States. These immigrants
  are limited to 10,000 adjustments per fiscal
  year.
• 09 Other  - this code is only used for our
  non-paid individuals for whom we do not require
  an I-9 form be completed. 

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Ethnicity

• 1 American Indian/Alaskan Native
• 2 Black-nonhispanic
• 3 Asian-Pacific Islander
• 4 Hispanic
• 5 White-nonhispanic
• At this time this field is required to
  accommodate the current IPEDS reporting
  structure.
• Refused or Unknown?
• If ethnicity/race information is refused or
  unknown Ethnicity 0 Unknown Refused.

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New Ethnicity

• Hispanic or Latino A person of Cuba, Mexican,
  Puerto Rican, South or Central American, or other
  Spanish culture or origin, regardless of race.
• Non-Hispanic or Latino - A person who does not
  meet the criteria listed above.

Race

• American Indian or Alaskan Native A person
  having origins in any of the original peoples of
  North and South America, and who maintains tribal
  affiliation or community attachment.
• Asian A person having origins in any of the
  original peoples of the Far East, Southeast Asia,
  or the Indian subcontinent including Cambodia,
  China, India, Japan, Korea, Malaysia, Pakistan,
  the Philippine Islands, Thailand and Vietnam.
• Black or African American A person having
  origins in any of the black racial groups of
  Africa.
• Native Hawaiian or Other Pacific Islander A
  person having origins in any of the original
  peoples of Hawaii, Guam, Samoa, or other Pacific
  Islands.
• White A person having origins in any of the
  original peoples of Europe, North Africa or the
  Middle East.

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Duplicate Pidms
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Duplicate PIDM

• What is a PIDM?
• A PIDM is the 6 digit number. PIDMs are shared
  between HR and Finance. They internally links all
  of a persons information in Banner.
• What is a Duplicate PIDM?
• One individual with two PIDMS. It does not mean
  the person has 2 of the same PIDM. It means they
  have 2 different PIDMs.
• What problems do Duplicate PIDMs cause?
• Selecting the wrong individuals record will
  result in significant problems for the
  employee(s), the department(s), the campus HR
  office(s) and the USNH HR offices affected by
  this mistake. At a minimum, this type of mistake
  will certainly result in benefits and payroll
  errors.
• To resolve a Duplicate PIDM problem requires HR
  IT, STHRs and FAST resources.
• How can I prevent a Duplicate PIDM?
• Validate the Individuals Information. It is
  critical to validate as much information about
  the person as is possible before assuming you
  have the correct identification record or
  assuming that no identification record exists.
  Previous entries for an individual may have
  included a typo in their SSN. Even if a person
  was never employed by USNH, they may have been a
  vendor.