CCCApply

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CCCApply
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CCCApply
BOG Fee Waiver
California Community Colleges Chancellors Office
Updated 3/10/2008
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Presentation Topics
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FA in CCCApply 2008 Changes Application
Walkthrough Documentation and Resources
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Financial Aid Features in CCCApply
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Flags, Forms and FA Track 3 Ways to the BOG Fee
Waiver
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Facilitating Financial Aid in CCCApply
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• Includes questions about financial needs and
  interests that alert the applicant to the
  possibility of financial assistance
• Sets a financial aid referral flag that can be
  used by colleges to download financial aid
  prospects or to initiate communication with
  students at the first contact with the college.
• Offers to connect the applicant to the online
  FAFSA federal aid application form and fills it
  out with relevant data
• Presents a Financial Aid track with helpful
  resources, information and links, including FAFSA
  and BOG Fee Waiver
• Offers to connect the applicant to the BOG Fee
  Waiver form and pre-populates it out with
  relevant data

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Three Ways to Get to the Fee Waiver

• At the end of the CCCApply application for
  Admissionon the Links and Opportunities page
• From the Financial Aid Track of the CCCApply home
  page
• Direct link from the College website

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Financial Aid Links at End of Application
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CCCApply Financial Aid Track
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Financial Aid page
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BOG Fee Waiver Choice page
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BOG Fee WaiverFeatures and Functions
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Development Features Algorithms 2008/9 Changes
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BOG Waiver Development
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• Design Team formed 2004
• 2004-05 form released November 2004
• 2005-06 form released March 2005
• With Registered Domestic Partnership
• 19 Colleges live on release 13 in testing
• 2008-09 form released March 2008

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BOG Waiver Features
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• BOG Waiver is a complete and independent
  application
• Includes Application Manager, Control Center,
  user support
• Customizable introduction, instructions, logo,
  contact info
• Downloads customizable in content and scheduling
• Can create business rules and customized email
  messages
• BOG Waiver form, questions, answers and flags are
  standard
• Dedicated design team under the Steering
  Committee

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BOG Fee Waiver Features
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• Only one application can be filed per year per
  user per college
• Built-in algorithms to generate Eligibility and
  Dependency status flags
• Presents questions and instructions based on
  dependency status and data provided
• E-Sign electronic signature
• Allows applicant to print out the full form upon
  submission
• Thanks to smart processing, much easier to use
  than the paper form

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Pre-populating Data

• Data from Xap student account and from CCCApply
  are used to pre-populate some answers
• Name, SSN, Email, Daytime telephone, Current
  Address, Birth-date
• Marital status is NOT pre-populated (different
  code values)
• No answers are generated in the online
  application
• Applicant must answer all questions, including
• Total income
• Marital status and married as of today
• Birth-date and over 18 question
• All answers are cross-checked for errors
• This ensures that the right wrong answer gets
  corrected and no legal issues are created

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Dependency Status Description

• Data field called BOGW-Dependency
• Code I Independent
• Code D Dependent
• Used for smart formatting
• For dependent applicants, parental questions and
  prompts show, and only parental income column
• Used to make certain answers required or optional

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Dependency Status Calculation

• Code I Independent
• If yes to any of
• Born before Jan 1 198x (18 years ago)
• Married (or registered domestic partner) as of
  today
• Dependents living with you
• Orphan or ward of the state
• Veteran of US Armed Forces
• Or no to both
• Claimed on parents tax filing
• Living with parents
• Code D Dependent
• All others

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Eligibility Method

• Data field called BOGW Eligibility
• Code A Method A only
• Code B Method B only
• Code M Multiple Methods (A and B)
• Code N None Not Eligible
• Used to make certain answers required or optional
• Calculated using two invisible flags, one for A,
  one for Bresult is just one eligibility outcome

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Eligibility Method A

• Method A Eligibility set on if yes to any
• Receving TANF
• Receiving SSI-SSP
• Receiving general assistance
• Receiving assistance from parents
• Certified veteran of the national guard
• Medal of honor recipient or 911 victim
• Law enforcement or firefighter killed in the line
  of duty
• As of 2006-7
• Veterans and national guard split out to 2 fields
• As of 2006-7 Medal of Honor and 911 Victims
  split out to 2 fields
• Otherwise not eligible under Method A

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Eligibility Method B

• Method B Eligibility set on if income exceeds the
  cap for the number in household per the income
  table for the tax year used for the application
• Number in household and income amounts used to
  index the table correspond to the dependency
  status
• Otherwise not eligible under Method B

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2008/9 Changes
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• 2008/9 BOG Fee Waiver form added
• Income Table Updated

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BOG Fee WaiverWalkthrough
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Application Manager Introduction and District
apps Application and Errors Submission and
Printing
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BOGW Walkthrough

• http//beta.cccapply.org/BOG_Waiver/

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Online Information Resources
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• CCCApply web site, www.cccapply.org
• Test web site beta.cccapply.org
• Explore and test new features under development
• Project web site cccnext.net/cccapply/
• Data Dictionaries
• Detailed document describing all data collected
  and generated
• Includes data formats, input rules, data usage,
  constraints
• Describes requirements and algorithms for
  residency determination, financial aid, AB540
  waiver eligibility
• Separate documents for CCCApply and BOG Fee
  Waiver
• QuickStart Guides for implementation
• Basic steps and information for new
  implementations