Fuels Automated System FAS

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Fuels Automated System (FAS)
FAS Enterprise Server (FES) Functionalities
July 6, 2004
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Fuels Automated System (FAS) Enterprise Server
(FES)

• OVERVIEW
• Support Table Information
• Utilities Account Explorer Functions
• Buyer Information Functions
• ASKIT / STARS FL Download Functions

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Fuels Automated System (FAS) Enterprise Server
(FES)
FES Main Menu Screen
Select Support Tables link
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Fuels Automated System (FAS) Enterprise Server
(FES)
FES Support Tables Options
These support table options allow the user to
Look up information relative to fuel purchase
locations and transaction data.
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Fuels Automated System (FAS) Enterprise Server
(FES)
FES Support Table Data
Select Product Link to look up DESC Product
Information
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Fuels Automated System (FAS) Enterprise Server
(FES)
FES Utility Menu Screen
Select the Utility Menu option to open the
Utility Menu
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Fuels Automated System (FAS) Enterprise Server
(FES)
Account Explorer Function
Allows user to enter the search parameters for
the data they want. The Query option will
display data on screen. The Download option
will pull Specified data into a flat, comma
delimited file that can be uploaded to Excel.
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Fuels Automated System (FAS) Enterprise Server
(FES)
Account Explorer Function
Enter specific parameters for the searchthe more
specific you are the more concise the report will
be. For example, to show the transaction detail
for a specific DFAS bill, enter the Bill Number
only.
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Fuels Automated System (FAS) Enterprise Server
(FES)
Account Explorer Function
FES will display a summary of the transactions
included in that Particular bill number. To
view the detail, click on the hyperlink.
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Fuels Automated System (FAS) Enterprise Server
(FES)
Account Explorer Function
FES will display only the transactions included
in the specified Bill.
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Fuels Automated System (FAS) Enterprise Server
(FES)
Account Explorer Function
This report Download will pull Commercial
Ground fuel (VOYAGER Fleet Card) purchases
charged to customer N00187 That were processed to
FES from 1 Apr 04 through 30 Jun 04 .
Enter Date Range and select The type of
transaction data you want displayed. Then
click Download to initiate search .
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Fuels Automated System (FAS) Enterprise Server
(FES)
Account Explorer Function
The below screen dialogue box displays once
download is completed. Note the File name
convention is the User ID with a date/time stamp.
Click on the Download Directory link to open
the file directory.
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Fuels Automated System (FAS) Enterprise Server
(FES)
Account Explorer Function
Select the file you want to open and save for
import to Microsoft Excel.
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Fuels Automated System (FAS) Enterprise Server
(FES)
Account Explorer Function
Recommend creating a Download Folder to save FES
download files to. Name the file and save it to
the download folder.
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Fuels Automated System (FAS) Enterprise Server
(FES)
Account Explorer Function
Go to Excel, select the Downloads folder and open
the file.
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Fuels Automated System (FAS) Enterprise Server
(FES)
Account Explorer Function
Note the FES transaction data is extracted in
flat, comma delimited format (comma separates
each data field). Follow screen prompts to
format the file as you want it. Click Finish
once you have completed formatting the file.
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Fuels Automated System (FAS) Enterprise Server
(FES)
Account Explorer Function
Once you have the file in Excel, you can format,
sort, subtotal, etc. as you want.
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Fuels Automated System (FAS) Enterprise Server
(FES)
Buyer Information Function
Allows user to enter the search parameters for
the data they want. The Query option will
display data on screen. The Download option
will pull Specified data into a flat, comma
delimited file that can be uploaded to Excel.
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Fuels Automated System (FAS) Enterprise Server
(FES)
Buyer Information Function
The system will default to A Aviation. The
user can change to either G (Ground) or N
(Non-fly). Click Query to refresh the screen.
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Fuels Automated System (FAS) Enterprise Server
(FES)

Buyer Information Function
Displays current Fiscal Year Summary Click
appropriate hyperlink to open monthly summary
report
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Fuels Automated System (FAS) Enterprise Server
(FES)

Buyer Information Function
Displays Monthly Summary Note color coded
summary by category of purchase Billed - -
Valid - - Challenged by category DoD
Purchase, Credit, Non-DoD Purchase Click on the
appropriate hyperlink to view transaction detail
on-screen.
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Fuels Automated System (FAS) Enterprise Server
(FES)

Buyer Information Function
Displays transaction detail for selected month
Additional transaction detail is to right of
pageuse scroll bar to move over.
text
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Fuels Automated System (FAS) Enterprise Server
(FES)

Buyer Information Function
Continuation of Monthly Summary
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Fuels Automated System (FAS) Enterprise Server
(FES)

Buyer Information Function
Date range can be changed to reduce the
transaction detail report To specified date
range. Select date range from drop down boxes
and click on Query to refresh the report.
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Fuels Automated System (FAS) Enterprise Server
(FES)

Buyer Information Function
Note that when you change the date range, the
monthly summary Report will not change.
However, the transaction detail report will
now Only reflect the transaction detail for the
specified date range.
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Fuels Automated System (FAS) Enterprise Server
(FES)

Buyer Information Function
Before changing the date range the detail report
contained 8,840 Transaction details now the
report only contains 2,575 details.
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Fuels Automated System (FAS) Enterprise Server
(FES)

Buyer Information Function
The next slide will show DoD Purchases which can
be challenged on line If they have not billed.
Non-DoD purchases cannon be challenged on line.
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Fuels Automated System (FAS) Enterprise Server
(FES)

Buyer Information Challenge Function
Note the first two columns Check the box in
column one, Select the appropriate challenge
reason from dropdown box , and click Challenge
to execute the challenge. Challenged
transactions are sent back to the
seller/processor.
text
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Fuels Automated System (FAS) Enterprise Server
(FES)

Stars-FL Download Function
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Fuels Automated System (FAS) Enterprise Server
(FES)
Stars-FL Download Function Allows user to
download financial obligation file for upload to
STARS-FL
Note once STAR-FL file is created, the
transaction data is flagged and will not be
extracted in subsequent STARS-FL downloads.
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Fuels Automated System (FAS) Enterprise Server
(FES)

Stars-FL File Preview Function User should first
preview the file prior to creating it for
download. This screen shot shows an example of
a STARS-FL file preview.