Word Processing and Desktop Publishing Software

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lesson 13
Word Processing and Desktop Publishing Software
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• This lesson includes the following sections

• Word Processing Programs and Their Uses
• The Word Processor's Interface
• Entering and Editing Text
• Formatting Text
• Special Features of Word Processing Software
• Desktop Publishing Software
• Converting Documents into World Wide Web Pages

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Word Processing Programs and Their Uses

• Word processors provide tools for creating,
  editing, and formatting text-based documents.
• You can use a word processor to create virtually
  any type of document, from a simple letter to a
  complete book.
• A word processor's formatting tools let you
  create professional-quality documents easily.

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Word processors provide tools to
produce professional looking documents.
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The Word Processor's Interface
Most Windows-based word processors offer a
similar set of tools, which you use to navigate,
edit, and format documents

• Document area
• Menu bar
• Toolbars
• Rulers
• Scroll Bars
• Status Bar

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Document area
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Entering and Editing Text Adding Text to a
Document

• You create a document by entering text in the
  document window.
• A blinking insertion point shows you where
  characters will be placed as you type.
• When you type to the end of a line, the program
  automatically moves the insertion point to the
  next line. This feature is called word wrap.

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Entering and Editing Text Editing a Document
Making changes to an existing document is called
editing. Tools are provided for erasing and
retyping text quickly

• The Backspace and Delete keys let you erase one
  or more characters.
• Overtype mode lets you type over previously
  entered text.
• AutoCorrect can automatically correct spelling
  and typing errors.
• Undo and Redo let you reverse the effect of a
  previous action.

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Entering and Editing Text - Selecting Text

• Word processors let you work with entire blocks
  of text. You can format, move, copy, or delete a
  block.
• To work with a block of text, you must first
  select it, using one of many selection options.
  Selected text is highlighted on the screen.
• When you are finished working with selected text,
  you can deselect it.

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Here, a selected block of text is deleted.
Electrical.wpd
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Formatting Text

• Formatting a document means controlling its
  appearance.
• Formats fall into three broad categories

• Character formats
• Paragraph formats
• Document formats

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Formatting Text - Character Formats

• You can use multiple fonts in a document, such as
  Arial or Times.
• Word processors let you apply different sizes
  measured in points to the text in a document.
• You can apply type styles to your text, such as
  bold, italic, and underline, among others.

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Formatting Text - Paragraph Formats

• In a word processor, you create a new paragraph
  whenever you press Enter. You can format each
  paragraph in a different way.
• You can set the amount of blank space between
  lines in a paragraph and between paragraphs in a
  document.
• To align a paragraph, you set the space between
  its edges and the page's margins. You can also
  indent a paragraph's first line.
• Borders and shading create special effects for
  paragraphs.

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Formatting Text - Document Formats

• Margins are the amount of blank space between the
  edges of the text and the edges of the page.
• Word processors let you print documents on
  different size paper, in portrait or landscape
  orientation.
• Headers and footers are commonly used in long
  documents, to provide continuing information
  along the top or bottom of the pages.

As shown on the next graphic, documents can be
divided into sections to give each a unique
format.
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Special Features of Word Processing Software
Today's word processors provide a variety of
specialized tools, including

• Language tools
• Tables
• Mail Merge
• Support for graphics and sounds
• Templates

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Special Features of Word Processing Software -
Language Tools
Language tools can help you improve the quality
of your documents by catching language errors.
Language tools include

• Spell checkers, which can help you find and
  correct misspelled words.
• Grammar checkers, which help your document
  conform to accepted grammatical rules.
• Thesauri, which can help you make the best word
  choices.

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Whoops!
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Special Features of Word Processing Software -
Tables

• Tables let you set up rows and columns of
  information.
• You can format a table in dozens of ways, add
  headings, and more.

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Special Features of Word Processing Software -
Mail Merge

• Mail merge is the process of combining a form
  letter with contents of an address database.
• Using mail merge, you can create a standard
  letter and automatically make a copy for each
  person in your database.

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Special Features of Word Processing Software -
Support for Graphics and Sounds

• Word processors allow you to add images to your
  documents.
• Once you add a graphic to a document, you can
  select it, move it, resize it, and more.
• You also can add sound files to a document. A
  sound file appears as an icon click the icon on
  screen and the file plays.

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Embedded sound file
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Special Features of Word Processing Software -
Templates

• A template is a predesigned document.
• A template simplifies document design. You simply
  open the document and type your text.

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Desktop Publishing Software

• Desktop publishing (DTP) software is specialized
  for designing and laying out long documents, such
  as magazines or books.
• DTP software provides special tools for
  fine-tuning the appearance of text and graphics
  in a document.
• DTP software can produce documents that are
  ready to be sent to a professional printer.

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Converting Documents Into World Wide Web Pages

• Word processors can create documents in HTML
  format, ready to be published on the World Wide
  Web.
• To create an HTML document, create a normal
  document then save it in HTML format. The word
  processor inserts all the required HTML tags.
• Many word processors include HTML templates,
  which let you easily create finished Web pages.

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lesson 13 review

• Identify three basic word processing tools that
  simplify document editing.
• Explain what is meant by "selecting" parts of a
  document.
• Identify five special features commonly found in
  modern word processors.
• Distinguish desktop publishing software from word
  processing software.
• Describe how word processors can convert normal
  documents into World Wide Web pages.

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Project due Dec. 7

• Use Microsoft Word to type our textbook page.
• The page number is 100 the last two digits of
  your ID number.
• Try to type the page as similar to textbook as
  possible.
• Scan images if necessary, but try to use as much
  text as possible.
• Type another page with Microsoft Word to show off
  your capability.
• Include as much graphics, sounds, HTML, mail
  merge, style, font, type, ... as possible.