BUPERS 34 Metrics and Analytics Division Retention Responsibilities

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BUPERS 34 Metrics and Analytics Division
Retention Responsibilities

• Monitor, analyze, report, and predict enlisted
  retention
• Serve as Functional Manager for Navy Retention
  Monitoring System (NRMS)
• Coordinate with OPNAV / BUPERS / Fleet / OCNR /
  CNRF to establish requirements
• Coordinate with SSC NOLA (IT program manager)
• Until recently, all responsibilities have been
  focused on Active Duty retention

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NAVADMIN 333/08Standard Enlisted Retention
Measures

• Released in November 2008
• Represents the first time standard retention
  measures are formally established for the SELRES
• Announced the SELRES retention measures would be
  included in the Navy Retention Monitoring System
  (NRMS)

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Anticipated Impact of Standard SELRES Retention
Measures in NRMS

• Improved Retention Bonus Determination
• More accurate/robust Strength Analysis
• Greater insight for Diversity Accountability
  Reviews
• Facilitate Total Force Retention Programs

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SELRES ZonesAnnounced in NAVADMIN 333/08

• Zone A
• 0 8 years
• coincides with initial military service
  obligation
• Zone B
• 8 - 14 years
• Coincides with E4 HYT
• Zone C
• 14 - 20 years
• Retirement eligible
• Zone D
• 20 - 24 years
• E6-E7 HYT
• Zone E
• 24 years

SELRES Zones account for unique SELRES career
gates Calculated using Pay Entry Base Date
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Standard SELRES Retention Measures

• SELRES Attrition Rate
• Focuses on Non EOS retention behavior (i.e. prior
  to 90 days from EAOS)
• Includes all Non EOS enlisted Losses to Non-Pay
  (LNP)
• Always expressed on an annual basis because it
  includes inventory (not just transactions)

SELRES Attrition Rate (Non EOS LNP) / (Non EOS
Inventory) Non EOS LNP Loss to Non Pay
occurring greater than 90 days from EOS Non EOS
Inventory Number of Sailors who are greater
than 90 days from EOS
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Standard SELRES Retention Measures

• SELRES Focused Attrition Rate
• A better indicator of command retention climate
  than SELRES attrition rate
• The large majority of LNP not counted in Focused
  LNP (FLNP) includes transfers to active duty and
  transfers to the Volunteer Training Unit for
  purposes other than administrative separation
  processing
• Always expressed on an annual basis because it
  includes inventory (not just transactions)

SELRES Focused Attrition Rate (Non EOS FLNP) /
(Non EOS Inventory) Non EOS FLNP Focused Losses
to Non Pay occurring greater than 90 days from
EOS Non EOS Inventory Number of Sailors who are
greater than 90 days from EOS
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Standard Enlisted Retention Measures

• SELRES Reenlistment Rate
• Focuses on Expiration of Obligated Service (EOS)
  retention behavior (i.e. within 90 days of EOS)
• Measures the proportion of Sailors who make
  long-term commitments to stay in the SELRES upon
  reach EOS
• Does not include Short-term Extensions
• based on transactions (not inventory)

Reenlistment Rate (RE LTE) / (RE LTE EOS
FLNP Losses) RE formal reenlistment LTE
long-term extension (at least 24 months) EOS FLNP
Loss Focused Loss to Non-Pay occurring within
90 days of EOS
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Standard Enlisted Retention Measures

• Transfer to Active Duty (TA) Rate
• Measures the proportion of SELRES Sailors who
  voluntarily transfer to active duty
• Always expressed on an annual basis because it
  includes inventory (not just transactions)
• Supports Total Force Stay Navy concept

Transfer to Active Duty (TA) rate (TA) /
(inventory) TA excludes transfers due to
mobilization and ADSW Inventory includes all
SELRES Sailors
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Navy Retention Monitoring System (NRMS)

• Navy Enterprise Retention Reporting and Analysis
  Tool
• Provides access to personnel data for retention
  reporting
• NRMS was designed as a collaborative effort
  between N1, Fleet, Center for Naval Analyses,
  Naval Personnel Research Studies and Technology,
  and the Center for Career Development.
• Replaced the legacy Fleet and Staff tools (NAVRET
  and N1s RMS)
• Sophisticated business intelligence capabilities,
  including ad hoc reporting to support analysis
• Standardized metrics (Fleet and Staff using same
  business rules) Over 10,000 registered users
• Personnel data is available from 1992 to present
• Used to provide reports ranging from unit level
  leadership to Congress.
• web-based application, a component of NSIPS
  analytics, hosted on NMCI, with computer
  based/online training and helpdesk support.

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Navy Retention Monitoring System (NRMS)

• Facilitates meeting responsibilities delineated
  in OPNAVINST 1040.11C (APR 09)
• DCNO N1
• Provide annual active and reserve reenlistment
  targets to Fleet and other Echelon 2 commanders
• BUPERS
• Analyze, maintain, and disseminate command
  reenlistment and attrition data to Fleet and
  other Echelon 2 commanders
• Monitor Navy reenlistment and attrition trends
• Fleets and Other Echelon 2 commanders
• Establish a quarterly Honor Roll and annual
  Retention Excellence Award program in support of
  CNO reenlistment and attrition targets

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Key Products/Outputs

• NRMS cube will allow staffs to easily conduct
  own queries using
• 20 measures
• 30 dimensions
• Each UIC is anticipated to have access to four
  standard reports
• Retention-Attrition (RET-ATT) report
• Transaction Report
• UIC tree report
• Honor Roll/Retention Excellence report
• Amount of historical data available is TBD

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Desired SELRES Dimensions in NRMS

• Accounting Category Code
• AFQT
• Area (e.g. Hawaii, Japan, Northeast, etc)
• AUIC
• Branch Class
• CEI (Civilian Employment Information)
• Cohort Group
• Dependents
• Duty Status Codes
• Enlisted Education
• Enlisted Management Code (EMC)
• Ethnic Code
• Gender
• Grade
• IAP (In Assignment Processing)
• Inventory (e.g. EOS, Non EOS)
• Length of Event
• Length of Service cell (based on PEBD)
• Loss code or SPD (e.g. serious incident, alcohol,
  drug abuse)

• MOD/MDC (Military Obligation Designator /
  Mandatory Drill Code)
• NRA (Navy Reserve Activity)
• Number of months (e.g. FYTD, 12-month cumulative)
• Platform Category
• PNEC / SNEC / DNEC
• Priority Duty
• Program Enlisted for Code
• Race Code
• Rating
• Reason for Loss to IRR Code
• Reenlistment Eligibility (RE) Code
• Reserve Incentive Program
• RPC (Reserve Program Codes)
• RUIC
• Security Investigation Type
• SPI-TAR
• Time (e.g. FY2007, FY2008) To Include one
  fiscal year in future
• Transaction Identification Number (TIN)

Dimensions allow NRMS to slice data in numerous
ways
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Desired Measures for NRMS

• Average Begin Inventory
• Average Inventory
• Attrition Rate
• Begin Inventory
• Reenlistment Eligible Losses
• EOS Inventory
• EOS Losses
• Focused Attrition Rate
• Hard EAOS Count
• Inventory
• Long Term Extensions (Executed)
• Long Term Extensions (Operative)
• Loss

• Monthly Gains
• Monthly Losses
• Non-EOS Losses
• Non-EOS Inventory
• RE LTE (Operative)
• Reenlistments (RE)
• Reenlistment Rate
• Reserve Incentive Amount
• Short-Term Extensions (Operative)
• Short-Term Extensions (Executed)
• Transfers to Active Duty
• Transfer to Active Duty Rate

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Current Status of
SELRES measures in NRMS

• Requirements gathering 60 complete. The
  remaining 40 is anticipated to be completed in
  FY09
• Development Development anticipated to start in
  FY10 and to take at least 6 months

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Back Up Slides
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Proposed Reserve Retention MeasureSELRES
Attrition Rate

• SELRES Attrition Rate Non-EOS Losses to
  Non-Pay (LNP) / Non EOS Inventory
• LNP Losses to Non-Pay includes following
  Transaction Identification Numbers (TINs)
• L30 Officer Appointment Midshipman
• L31 Deserted
• L32 Transferred Active Duty Prep School
• L33 Transferred Active Duty TEMAC
• L34 Transferred Active Duty Extended
• L35 Transferred Active Duty Involuntary
  Mobilized
• L36 Discharged
• L37 Died
• L39 Transferred to Active Duty
• R41 Transferred to VTU (drill no pay)
• S38 Retired
• S39 Transferred to NRPC (IRR)
• S40 Transferred to NRPC Forced Attrition
• Non-End of Obligated Service (EOS) losses
  Number of losses occurring greater than 90 days
  from the Sailors EOS. (90 days from EOS is
  consistent with active duty attrition definition
  that uses 90 days from EAOS for Non-EAOS losses.)
• Non-EOS inventory Includes all SELRES
  Sailors in a particular zone who are greater than
  90 days from their EOS.

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Proposed Reserve Retention MeasureSELRES Focused
Attrition Rate

• Focused Attrition Rate (Non-EOS losses in
  L31L36L37S38S39) / (Non-EOS inventory)
• LNP Total Losses to Non-Pay includes the
  following Transaction Identification Numbers
  (TINs)
• L30 Officer Appointment Midshipman
• L31 Deserted
• L32 Transferred Active Duty Prep School
• L33 Transferred Active Duty TEMAC
• L34 Transferred Active Duty Extended
• L35 Transferred Active Duty Involuntary
  Mobilized
• L36 Discharged
• L37 Died
• L39 Transferred to Active Duty
• R41 Transferred to VTU (drill no pay)
• S38 Retired
• S39 Transferred to NRPC (IRR)
• S40 Transferred to NRPC Forced Attrition
• Non-End of Obligated Service (EOS) losses
  Number of losses occurring greater than 90 days
  from the Sailors EOS. (90 days from EOS is
  consistent with active duty attrition definition
  that uses 90 days from EAOS for Non-EAOS losses.)

Focused Attrition Rate, vice Attrition Rate, will
likely be the measure used for Retention
Excellence Award criteria.
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Proposed Reserve Retention MeasureSELRES
Reenlistment Rate

• SELRES Reenlistment Rate (RE LTE) /
• (RE LTE
  S40 (EOS Losses in L31L36L37S38S39))
  
• LNP Total Losses to Non-Pay includes
• L30 Officer Appointment Midshipman
• L31 Deserted
• L32 Transferred Active Duty Prep School
• L33 Transferred Active Duty TEMAC
• L34 Transferred Active Duty Extended
• L35 Transferred Active Duty Involuntary
  Mobilized
• L36 Discharged
• L37 Died
• L39 Transferred to Active Duty
• R41 Transferred to VTU (drill no pay)
• S38 Retired
• S39 Transferred to NRPC (IRR)
• S40 Transferred to NRPC Forced Attrition
• RE Formal reenlistment 24 months

Reenlistments include L38 Discharged
(Followed by Immediate Reenlistment) S03
Immediate Reenlistment Long-Term Extensions
(Extensions gt 24 months) S52 Extension of
Enlistment
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Proposed Reserve Retention MetricsTransfer to
Active Duty (TA) Rate

• TA Rate (Non-EOS in L30 L32 L39 L33
  L34) / Inventory
• LNP Total Losses to Non-Pay includes
• L30 Officer Appointment Midshipman
• L31 Deserted
• L32 Transfer Active Duty Prep School
• L33 Transfer Active Duty TEMAC
• L34 Transfer Active Duty Extended
• L35 Transfer Active Duty Involuntary
  Mobilized
• L36 Discharged
• L37 Died
• L39 Transfer to Active Duty
• R41 Transfer to VTU (drill no pay)
• S38 Retired
• S39 Transfer to NRPC (IRR)
• S40 Transfer NRPC Forced Attrition
• Inventory includes all SELRES Sailors in a
  particular zone. The term inventory (vice
  average on board in the current
• definition) is used in proposed definition to be
  consistent with active duty terminology.

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Draft Ret Att Report (page 1 of 4)To Be
Available at the unit level in NRMS
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Draft Ret Att Report (page 2 of 4)To Be
Available at the unit level in NRMS
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Draft Ret Att Report (page 3 of 4)To Be
Available at the unit level in NRMS
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Draft Ret Att Report (page 4 of 4)To Be
Available at the unit level in NRMS
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Draft Master Transaction ReportTo Be Available
at the unit level in NRMS
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Sample UIC Tree Report