eSubmission Review

1
eSubmissionReview

• Bringing the Key Points Home

2
For NIH opportunities, who registers in
Grants.gov?

• Applicant Organizations
• E-biz POC designated

3
For NIH opportunities, who must be registered in
eRA Commons?

• Applicant Organizations
• Designate Signing Official (SO)
• Project Directors/Principal Investigators
  (PD/PIs)
• Register through SO or other account administrator

4
How long should an applicant allow for
registrations to be completed?

• Plan for 4 weeks or more (especially if new
  business or business structure has changed)
• eRA Commons good faith effort is 2 weeks

5
What software is needed to submit grant
applications through Grants.gov to NIH?

• Adobe Reader
• Version compatible with Grants.gov forms
• PDF conversion program for attachments

6
How do you submit an investigator-initiated or
unsolicited application?

• Use Parent announcement for your chosen
  activity code

7
Where would you find any special instructions for
a specific opportunity?

• In the full announcement text of the Funding
  Opportunity Announcement (FOA)

8
Where do you find the submission deadline dates
for an FOA?

• In the full announcement text of the FOA
• Also, note Open date when systems begin accepting
  applications

9
How do you know which forms listed as Optional
in the application package must be submitted?

• Read the application guide included with the
  application package

10
How do you know which additional form fields are
required by NIH?

• Read the application guide included with the
  application package

11
How do you determine which budget form is
appropriate for your application?

• Read the application guide associated with the
  application package

12
Name a form field that is required for NIH
applications, but not marked required on the
federal-wide forms.

• SF424 (RR) Cover Contact email address
• RR Sr/Key Profile Credential (all with PD/PI
  role) and Organization (all Sr/Key)

13
Does the Check Package for Errors button at the
top of the Adobe forms identify all errors
warnings?

• NO - only a subset of Grants.gov errors
• Some Grants.gov and all NIH business rules are
  checked after the form is submitted to Grants.gov

14
Who can submit grant applications to Grants.gov?

• Authorized Organization Representatives (AORs)

15
Who can track application status in Grants.gov?

• AORs
• The Track My Application feature can be used by
  anyone that has the Grants.gov Tracking Number

16
Who can track application status in eRA Commons?

• SOs
• PD/PI
• ASST (must be delegated authority by PD/PI)

17
Who receives Grants.gov email notifications?

• Authorized Organization Representatives (AORs)
• Email address Grants.gov has on-file for AOR

18
Who receives eRA email notifications?

• The three email addresses on the SF424 (RR
  cover
• Contact (box 5)
• PD/PI (box 14)
• AOR (box 19)

19
What are the key elements of on-time submission?

• All registrations completed
• Error free application submitted by 500 pm local
  time on due date

20
What is the error correction window, when does
it begin and how long does it last?

• Period allowed to correct eRA errors/warnings
• Initial submission on-time
• Cover Letter document on-time submission and
  changes made
• Starts after submission deadline
• Standard - 2 business days

21
What is the difference between an eRA error and
a warning?

• Errors stop application processing and must be
  corrected
• Warnings corrected at the discretion of the
  applicant

22
Who should review the assembled application
package in eRA Commons?

• SO
• PD/PI
• ASST (if delegated Status by PD/PI)

23
How long do applicants have to review their
application image in Commons before it moves
forward for further processing?

• Two (2) business days after image assembled and
  posted in eRA Commons
• Known as application viewing window

24
Who can Reject an application in Commons?

• Signing Official (SO)

25
Thank You Enjoy the Conference