Triforius Banquet Planner

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Triforius Banquet Planner
A product from Triforius Software PO box 1243,
6201 BE Maastricht info_at_triforius.com www.triforiu
s.com
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Introduction

• Triforius Banquet Planner is a database program
  to be used to store banquet reservations.
• The purpose of the program is to have a good
  reporting tool containing revenue, forecast,
  sales etc but it should also be very easy to
  use.
• The target is to have a program for the use with
  direct input. Because many of the hotels still
  handle the banquet reservations manually, mostly
  using a normal agenda, we used this as a
  background. Weve made three kind of agenda
  screens from where you can retrieve, change or
  create reservations.
• To print contracts confirmations I build in the
  option to create merge files for MS Word. This
  way the users can create there own contracts or
  internal sheets (if needed in several languages
  and different signatures). There is also the
  possibility to create a merge file from the
  company information which can be used for
  mailings.
• The program can be installed stand-alone or in a
  network environment.

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Main Screen

• This is the main menu,at the left you have the
  toolbar with options to open the most common
  screens. Next to this toolbar is the calendar.
  With this calendar you can display the traces and
  actions planned for this day.

Click on the Button Schedule above this Calendar
Main Screen - Agenda Screen - Retrieve Company -
Retrieve Reservation
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Main Screen

• At the schedule you see the reservations for one
  day or more.

Click on the Button Agenda in the Toolbar
Main Screen - Agenda Screen - Retrieve Company -
Retrieve Reservation
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Agenda screen

• You are now in the Agenda screen. Just click on
  one of the reservations to view all available
  options.

Click on one of the reservations
Click Retrieve Reservation.
Main Screen - Agenda Screen - Retrieve Company -
Retrieve Reservation
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Reservation screen

• At the reservation screen you can store all the
  information needed to complete the reservation.
  You can also connect multiple reservation
  together in case its a complex reservation.

Use your Arrows/cursors on the keyboard to change
the Tab-screens
Main Screen - Agenda Screen - Retrieve Company -
Retrieve Reservation
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Reservation screen

• At the reservation screen you can store all the
  information needed to complete the reservation.
  You can also connect multiple reservation
  together in case its a complex reservation. Just
  click on the Tabs to view all fields.

Main Screen - Agenda Screen - Retrieve Company -
Retrieve Reservation
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Reservation screen

• At the reservation screen you can store all the
  information needed to complete the reservation.
  You can also connect multiple reservation
  together in case its a complex reservation. Just
  click on the Tabs to view all fields.

Main Screen - Agenda Screen - Retrieve Company -
Retrieve Reservation
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Reservation screen

• At the reservation screen you can store all the
  information needed to complete the reservation.
  You can also connect multiple reservation
  together in case its a complex reservation. Just
  click on the Tabs to view all fields.

Main Screen - Agenda Screen - Retrieve Company -
Retrieve Reservation
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Reservation screen

• At the reservation screen you can store all the
  information needed to complete the reservation.
  You can also connect multiple reservation
  together in case its a complex reservation. Just
  click on the Tabs to view all fields.

Main Screen - Agenda Screen - Retrieve Company -
Retrieve Reservation
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Reservation screen

• At the reservation screen you can store all the
  information needed to complete the reservation.
  You can also connect multiple reservation
  together in case its a complex reservation. Just
  click on the Tabs to view all fields.

Main Screen - Agenda Screen - Retrieve Company -
Retrieve Reservation
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Reservation screen

• At the reservation screen you can store all the
  information needed to complete the reservation.
  You can also connect multiple reservation
  together in case its a complex reservation. Just
  click on the Tabs to view all fields.

Main Screen - Agenda Screen - Retrieve Company -
Retrieve Reservation
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Reservation screen

• From this screen you can print your
  Function-sheet or your contracts for this
  reservation.
• First the function-sheet or Internal report.

Click on the button Int Report
Main Screen - Agenda Screen - Retrieve Company -
Retrieve Reservation
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Reservation screen

• From this screen you can print your
  Function-sheet or your contracts for this
  reservation.
• First the function-sheet or Internal report.

Main Screen - Agenda Screen - Retrieve Company -
Retrieve Reservation
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Reservation screen

• Now we will have a look at the contracts. These
  are prefixed in MS Word using mailmerge fileds.
  From the reservation click on the Export button.

Click on the button Export
Main Screen - Agenda Screen - Retrieve Company -
Retrieve Reservation
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Reservation screen

• At the document you click the button ABC to
  change from fieldnames to mailmerge information.

Click on the button ABC
Main Screen - Agenda Screen - Retrieve Company -
Retrieve Reservation
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Reservation screen

• Now you see all the information from your
  reservation in your document.
• Click here to view another document example.

Main Screen - Agenda Screen - Retrieve Company -
Retrieve Reservation
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Reservation screen

• Click here to go back to the reservation screen.

Main Screen - Agenda Screen - Retrieve Company -
Retrieve Reservation
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Reservation screen

• Now you are back in the reservation screen

Click on the button Close
Main Screen - Agenda Screen - Retrieve Company -
Retrieve Reservation
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Agenda screen

• Back at the Agenda screen you can switch between
  3 kind of screens using the function keys F2, F3
  F4.
• 1. a detailed daily screen
• 2. a daily hour overview
• 3. a weekly overview.

Main Screen - Agenda Screen - Retrieve Company -
Retrieve Reservation
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Retrieve Reservations

• There are several ways to retrieve reservations.
  With this screen you can make a selection and
  print a report from it. This report is sorted by
  the staff member who created the reservation and
  showing the revenue totals.

Click on the Tab Advanced
Main Screen - Agenda Screen - Retrieve Company -
Retrieve Reservation
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Retrieve Reservations

• There are several ways to retrieve reservations.
  With this screen you can make a selection and
  print a report from it. This report is sorted by
  the staff member who created the reservation and
  showing the revenue totals.

Click on the button Print
Main Screen - Agenda Screen - Retrieve Company -
Retrieve Reservation
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Retrieve Reservations

• All reports are default shown in a report screen.
  With this screen you can export you report into
  Word or Excel.

Main Screen - Agenda Screen - Retrieve Company -
Retrieve Reservation
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Retrieve Companies

• From this screen you can search and retrieve your
  companies in the program. You can use Name, City
  and Country data fields but also revenue to
  select on.

Click on the company ACO Passavant NV
Main Screen - Agenda Screen - Retrieve Company -
Retrieve Reservation
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Company screen

• At the company screen you can view all Company
  details, Contact persons, actions and traces,
  Reservations and more.

Click on one of the contactpersons.
Main Screen - Agenda Screen - Retrieve Company -
Retrieve Reservation
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Company screen

• At the company screen you can view all Company
  details, Contact persons, actions and traces,
  Reservations and more.

Main Screen - Agenda Screen - Retrieve Company -
Retrieve Reservation
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Company screen

• At the company screen you can view all Company
  details, Contact persons, actions and traces,
  Reservations and more.

Click on one of the traces.
Main Screen - Agenda Screen - Retrieve Company -
Retrieve Reservation
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Company screen

• At the company screen you can view all Company
  details, Contact persons, actions and traces,
  Reservations and more.

Main Screen - Agenda Screen - Retrieve Company -
Retrieve Reservation
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Report Screen

• All reports in our program are designed by the
  users of several hotels. You may open the reports
  to your screen, in Excel or Word or directly to a
  printer.

Main Screen - Agenda Screen - Retrieve Company -
Retrieve Reservation
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Installation,TrainingSupport

• For Installation training you would need to
  schedule 3 days.
• Support is available from Monday till Friday
• (0900 to 1700 CET)
• Feel free to send us an email in case you would
  need some more information.
• Info_at_triforius.com
• www.triforius.com

Main Screen - Agenda Screen - Retrieve Company -
Retrieve Reservation