Welcome to Rotary District 7530 Membership Seminar

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Welcome to Rotary District 7530
Membership Seminar
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Every one have their mm snack?What words can
you think of that start with m that could serve
in thought process for this session?
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EACH ROTARIAN REACH ONE, KEEP ONEMembership
Development and Retention
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What Will Keep Members Interested in Rotary?

• Dynamic, efficient Clubs with exciting,
  successful projects
• Friendly, welcoming Clubs with interesting
  speakers and Club meetings
• Opportunities to be involved in meaningful
  Service
• International fellowship of like-minded leaders
  serving their communities

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The Four Elements of Effective Clubs
DevelopClubLeaders forBeyondClub Level
ImplementSuccessfulServiceProjects
SupportThe RotaryFoundation

• Sustain and Grow Membership

Efficient Club Administration
Assistant Governor Workshop Session 1 1-E
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How often do, and why should you, Assess your
Club?

• Survey Member opinions and attitudes
• Assess Effectiveness of Service Activities
• Does Your Club have a Good Community image?
• Meeting Location and Cost of Rotary
• Speakers and Programs, are they Relevant?
• Demographics Age, Gender, Ethnicity?
• How does your Club promote Membership?
• Classification survey

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How to retain members

• Make fellowship a reality for all members
• Every member in the club must be involved in
  meaningful Community Service
• Invigorate your programs and activities
• Keep members informed of Rotary successes and
  Foundation Programs
• Determine why all members leave and take steps to
  avoid repetition

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Why do we need new members?

• RI Loses an average of 10 each year
• Additional members
• Improve fellowship
• Provide more and new ideas for service
• Provide more hands for service
• Keep Rotary young and vibrant
• Provide for future Club leadership

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Demographics Rotary District 7530 9/17/09
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Why Does RI need new members?

• More members Foundation Service Projects
• More members keep the cost of Rotary down
• Goal was 1.5 million Rotarians by Feb 2005
• 
  (Rotarys 100th Birthday)
• Current membership 1,218,700
• Still
  under 281,800

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Other New Member Strategies

• One from Two
• Pair off members who commit to proposing one
  member by a month ahead they select and commit
  to.
• Two Pins
• Newly inducted members go through a comprehensive
  orientation program including attendance at
  Foundation, Membership Seminars and District
  Assembly and Conference before becoming a full
  Rotarian given an extra pin on loan until
  introducing a new member themselves

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What are the qualifications for membership?

• PROSPECTIVE MEMBERS MUST be of Good Character and
  good business, professional and/or community
  reputation
• Hold (or be retired) as a proprietary,
  executive, partner, corporate officer, or
  manager of any worthy and recognized business or
  profession

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• Community leader who has demonstrated though
  personal involvement in community affairs a
  commitment to service and the Object of Rotary
• Holds status of Rotary Foundation alumnus
• Or holds any important position in any worthy and
  recognized business or profession of any branch
  or agency thereof and have executive capacity
  with discretionary authority

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• Has demonstrated a commitment to service though
  personal involvement
• Be able to meet the clubs weekly attendance or
  community project participation requirements
• Lives or works within the vicinity of the club or
  surrounding area

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WHAT ARE THE ATTENDANCE REQUIREMENTS ?
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• 50 is required to remain an active Rotarian
• Any missed meeting must be made up within 14 days
  before or after the regular meeting.
• When outside members country of residence for
  more than 14 days, time restriction shall not be
  imposed so that the member may attend meetings in
  another country at any time during the travel
  period, and each such attendance shall count as a
  valid make-up for any regular meeting missed
  during the members time abroad.
• For additional attendance info, see Standard
  Rotary Club Constitution Article 8

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What is the minimum age to be in Rotary?
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• There is no minimum age to join Rotary.
• You may be invited at any age after you establish
  a career and have the time and financial
  resources to meet all Rotary club membership
  requirements.

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Are College Students Eligible?

• No. Students havent yet reached a level in
  their professional and personal lives that allows
  them to fulfill all aspects of club membership.
• BUT, undergraduate and graduate students, as well
  as young adults, may become members of a Rotaract
  club.

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Im a Rotarian, how do I start a new club?

• Contact your district governor or the district
  membership chair. The district governor decides
  whether a new club can be created and, if
  organizing a new club is feasible, can start the
  process.
• How many members are required to start a new club?

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Who can Name the clubs no longer existing in 7530
?
Where could we look to establish a new Rotary
Club?
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• New Haven (Mason County -- pop 1600)
• Terra Alta (Preston County pop 1500)
• Glenville/Gilmer County --pop 1550)
• Consider other areas where a club may exist.
• For example Philippi -- pop 2870
• Breakfast club in area having only a lunch club
• Note active club in Newburg pop. 360

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Questions that need the right answer.

• How do I switch to senior active status?
• What are the membership categories?
• How many members can there be in a club with the
  same classification?
• Can persons elected or appointed to public office
  for a specific time be eligible for active
  membership under that classification?

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Winning Membership Strategies

• Total Focus and Leadership by Club President
• Put Membership at the top of all agendas
• 1 new member from each Service Committee/Qtr
• Make Rotary attractive/interesting for Members
• Recruit good Speakers, have exciting Projects
• Promote your Club and Club Projects with
  Community Leaders and Recruit them
• Sponsor a Younger Enthusiastic Club
• Run a Winning orientation/mentoring program

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I have the honor to represent our district to the
Council on Legislation to be held over several
days in April 2010 in Chicago. Around January
2010, your club president will receive from me a
form summarizing the proposals to be addressed.
Im hoping every club will determine how the
majority of its members would like to see me
vote, record the results on the form and timely
return it to me. Many of the proposals may change
the RI and Club Constitutions on issues relative
to membership.
Please help to remind your club president that
returning the form indicating how your club would
vote is very helpful to me to serve you and all
the Rotarians of 7530
Thanks, Mary Dean
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Women in 7530 (approx)
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Honorary Member

• Persons who have distinguished themselves by
  meritorious service in the furtherance of Rotary
  ideals and those persons considered friends of
  Rotary for their permanent support of Rotarys
  cause
• Term of membership shall be determined by the
  board.
• May hold honorary membership in more than one club

Art 7, Sec 5 Standard Club Constitution
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Lets analyze the number of honorary Rotarians in
7530

• Are members being considered Honorary when they
  are actually Active
• Ref Club Constitution, Article 9, Sec 3 (b)
• .. If aggregate of years of age and years in
  membership as a Rotarian total 85, letter may be
  issued to Secretary for board approval to excuse
  absences.

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RI President John Kenny goals

• Top 10 clubs and top 10 districts will be
  acknowledged on stage at the 2010 Montreal
  convention. All clubs reaching these goals
  receive certificate signed by President Kenny.
• Minimum net increase one member
• Minimum retention rate of 80 and 2 of the items
  below
• Increased percentage of qualified women
• Increased percentage of qualified younger
  professionals (gt50)
• Induction of at least one RI or RF program
  alumna/alumnus
• Increased diversity of membership (e.g.,
  classification, gender, age, ethnicity)
• DISTRICT GOALS
• Minimum net increase of one member in each
  existing club
• Minimum retention rate of 80 in each existing
  club
• Minimum of one or two new clubs organized

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For a Rotary Club to earn the PRESIDENTIAL
CITATION, among other requirements

• Membership in your club must increase by at least
  one by March 31, 2010
• (being greater than membership of July 1, 2009)

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Do you remember who sponsored you in
Rotary? Isnt there at least one person in your
community youd like to share the Rotary
experience with?
HOW TO PROPOSE A NEW MEMBER
Its as easy as 1 2 3
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STEP 1

• 1. Engage With Your Community and be on the look
  out for person you observe as potential good
  Rotarians
• Wear your pin
• Share stories of exciting club projects
• Distribute info available from shop.rotary.org,
  such as This Is Rotary (001-EN), Rotary Basics
  (595-EN) Whats Rotary? (419-EN)
• Invite Friends, Co-Workers to weekly Club meeting
• Ask potential members to become involved with a
  club activity or service project
• Encourage prospective members to tour the RI web
  site, view membership videos and complete a
  Prospective Member Form ( www.rotary.org/memb
  ershipreferral ).

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STEP 2 Complete Your Paperwork

• Once a prospective member demonstrates an
  interest
• Complete Part A of the Membership Proposal Form
  return the form to your club secretary for
  submission to the clubs board of directors
• REMEMBER DO NOT inform the prospective member
  of the proposal until AFTER the board approves
  it.
• Wait for the club secretary to notify you of the
  boards decision, which should come within 30
  days of the submission AND..

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After the board approves.

• Arrange an information session for the proposed
  member
• Ask the proposed member to complete and sign Part
  B of the proposal form. Return the form to the
  secretary.
• Publish the proposed members name and
  classification to the club Allow 7 days for club
  members to consider and file objections, if any.
• If no objections are received, the proposed pays
  the admission fee and becomes a Rotarian.
• Secretary or President immediately reports the
  new member to Rotary International via Member
  Access at www.rotary.org

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STEP 3

• ENJOY A DIVERSE, THRIVING ROTARY CLUB!
• SHARE YOUR PASSION FOR ROTARY!
• REFER A MEMBER
• (Booklet 254.EN-(709) on www.rotary.org

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Come Monday morning, what are you going to do for
your clubs membership?
Remember
EACH ROTARIAN REACH ONE, KEEP ONE
Is there a member you fear may be planning to
leave the club?
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• THANK YOU
• FOR YOUR ATTENTION
• YOUR TIME AND FOR YOUR DEDICATION TO HELP
• YOUR CLUB GROW
• Mary A. Dean, District Membership Chair 2009-10
• 304-439-0002 cell
• MADbuhs66_at_aol.com
• 304-472-6881 home
• Rotary web site www.rotary.org
• District web site www.rotary7530.com
• District Database www.dacdb.com
• Rotary Zone 33 34 Membership Blog
  http//membership33-34.blogspot.com
• Rotary Leadership Institute www.rli33.org