Class Roll Tutorial via myUK Portal

1
Displaying and Printing Class Rolls
2
Learning Objectives

• As a vital part of the Provosts efforts to
  promote student retention and graduation, all
  instructors and administrative staff members
  (including part-time instructors and graduate
  teaching assistants) must be able to enter
  mid-term grades directly to the Registrar via
  web-based procedures.
• This online tutorial will describe the process by
  which class rolls can be viewed, printed, and
  downloaded via the myUK portal.

3
Learning Objectives

• After completing this tutorial, you should be
  able to
• Display class rolls
• Print class rolls
• Export class rolls to Excel

4
myHelp CM Portal Access

• In order to access electronic class rolls, the
  user needs
• To be designated as either the instructor of
  record for the course or identified as a valid
  appraiser of the course
• To sign a Statement of Responsibility (SOR) form
  located at http//www.uky.edu/IRIS/
• If you do not have access, please work with your
  college contact to get this access assigned
• The college contact list is located at
  http//www.uky.edu/IRIS/CM/cm_group.html

5
myHelp CM Portal Access

• Establishing access is a one-time process for
  each user
• After reviewing this tutorial, please complete
  the brief survey available on the myHelp website
• http//myhelp.uky.edu/rwd/HTML/CM/Mid-term_Survey.
  html
• Comments are welcome and are used to improve this
  tutorial
• Questions or suggestions may be directed to
• IRIS Training
• iristraining_at_email.uky.edu
• 257-3943

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Web Portal Navigation
To use the myUK Campus Management portal, go to
https//myuk.uky.edu/irj/portal
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Web Portal Navigation
Enter your AD (or MC) User ID and Password, then
click on the Log On button
8
Web Portal Navigation
Depending upon your access role in the system,
your login screen may look different than this one
9
Student Administration Navigation
On the Menu bar at the top of the myUK portal
screen, click the Student Administration tab
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Student Administration Navigation
The Student Administration Welcome page provides
current news for Campus Management users
11
Electronic class rolls

• Electronic class rolls can be viewed and printed
  by authorized faculty and staff from the myUK
  portal
• Procedure may be performed at various times
  before and during the semester to have up-to-date
  information about students who are officially
  enrolled in a course

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Electronic Class Rolls Navigation
Click Faculty Services
13
Electronic Class Rolls
Click Class Rolls
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Electronic Class Rolls
To choose the appropriate Academic Year and Term,
click on the Drop-down List icon
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Electronic Class Rolls
Double-click on the appropriate year and term
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Electronic Class Rolls
Type the course subject and number into the
Course Subject Number field
Remember When typing a two-digit Course
Subject, you will need to type two spaces before
you type the Course Number
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Electronic Class Rolls
Click on the Search button
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Electronic Class Rolls
A list of courses that match the criteria will
display
Click on the SW 505 link
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Electronic Class Rolls
A list of all possible class rolls for the course
will display.
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Electronic Class Rolls

• Section information includes
• Meeting Times
• Event Type (Lecture, Lab, etc.)
• Instructor
• Room Capacity
• Course Capacity
• Number of Students Enrolled
• Course Waitlist Availability
• Number of Students on Waitlist

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Electronic Class Rolls
Click on the Section link
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Electronic Class Rolls

• Information includes
• Last Name
• First Name
• Student ID
• Username
• Degree
• Major (Minor)
• Classification

To print, click on the Printer Friendly link
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Electronic Class Rolls
When the roll displays, click on the Printer icon
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Electronic Class Rolls
Click on the Close icon to close the roll
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Electronic Class Rolls
To export the data to Excel, click on the Export
to Excel link
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Electronic Class Rolls
Click on the Save link
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Electronic Class Rolls
Save the file by choosing the appropriate folder
on your computer, changing the File Name, then
click on the Save button
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Electronic Class Rolls Summary

• Display Class Rolls
• Print Class Rolls
• Export Class Rolls to Excel

29
Help

• Questions or suggestions about the Class Rolls
  and Mid-term Grading Tutorials may be directed
  to
• IRIS Training
• iristraining_at_email.uky.edu
• 257-3943
• Additional Resources may be found on myHelp
• http//myhelp.uky.edu/rwd/HTML/CM/Mid-Term_Grading
  .html

30
Electronic Class Rolls Survey

• After reviewing this tutorial, please complete
  the brief survey available on the myHelp website
• http//myhelp.uky.edu/rwd/HTML/CM/Rolls_Survey.htm
  l
• Comments are welcome and are used to improve this
  tutorial