Using the Web to Enhance Productivity

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Using the Web to Enhance Productivity

• Leo D. Geoffrion
• Skidmore college

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Typical daily Task

• Order a new bookThe trade press reports that a
  useful new book has been released. You want a
  copy for office use.

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The Old Ways

• Locate the book
• Write a purchase order
• Purchasing orders book
• Vendor submits bill
• Acct Payable pays bill

• Locate the book
• Order using personal card
• submit reimbursement request
• Financial Services processes request.
• Sends reimbursement check

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The New Way

• Every office has a charge card.
• Order book through Amazon.
• Billing arrives electronically, paid
  automatically.
• You can adjust the account category.
• Charge added automatically to general ledger
  monthly

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Behind the Scenes

• Financial Affairs downloads transactions from
  bank using secure ftp.
• Runs script to load transactions into database.
• At end of month, exports transactions to general
  ledger.

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The Bottom Line

• Simpler department operations
• Faster response when ordering
• Less paperwork
• Current volume 600K per month

• AND 1 cashback bonus to College!

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Credits

• Financial Services Joe Sims
• Purchasing Lishan Yau
• CITS Ken Hapeman

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