Test Coordinators Pretest Workshop

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Test CoordinatorsPretest Workshop

• August 2008

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Contact Information

• Cherie Boone - px 48855 (434-8855) fax px
  48736 (434-8736)
• e-mail boone_at_palmbeach.k12.fl.us
• Tom Cornman - px 42499 (681-2499) fax px
  45133 (684-5133)
• e-mail cornman_at_palmbeach.k12.fl.us
• Vanessa Ferrell - px 48355 (434-8355) fax px
  48903 (434-8903)
• e-mail ferrellvan_at_palmbeach.k12.fl.us
• Ken Morris - px 45155 (684-5155) fax px 45133
  (684-5133)
• e-mail morris_at_palmbeach.k12.fl.us
• Jackie Johnson - px 45155 (684-5155) fax px
  45133 (684-5133)
• e-mail jacquej_at_palmbeach.k12.fl.us
• Kenny Morris px 45155 (684-5155) fax px 45133
  (684-5133)
• email Kenneth.Morris_at_palmbeach.k12.fl.us

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Student Assessment Websitehttp//www.palmbeach.k1
2.fl.us/drea

• The goal of our website is to have current
  information at the fingertips of the test
  coordinators at all times
• Communicate important information quickly

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Ordering Test Materials Online
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Print This Page For Your Records
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Princeton Review
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Contacts

• Questions about administration
• Carla Kendall - px 45822 (969-5822)
• Questions about materials
• Test Distribution Center - px 45155 (684-5155)

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Districtwide Kindergarten Through Grade Three
Reading and Writing Assessment (K-3 Assessment)
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Contacts

• Questions about administration
• Kim Stansell-Towe - px 43882 (963-3882)
• Materials ordered and delivered through the
  Instructional Materials Department
• Textbook Department - px 45119 (684-5119)

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Florida KindergartenReadiness Screener (FLKRS)
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Contacts

• Questions about administration
• Olive Horne (ECHOS) - px 43883 (963-3883)
• Robin White (DIBELS) px 43884 (963-3884)
• Question about materials
• Test Distribution Center - px 45155 (684-5155)

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Important Dates

• 8/18 9/29 Administer ECHOS
• 9/15 9/26 Administer DIBELS (IDEL)
• 9/29 Scanner sheets due to TDC by 400 pm
• Glades area schools will be picked up beginning
  in the late morning.

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FLKRS Returns

• Verify that ALL documents that are being used are
  for the 2008 administration.
• Verify that the student response folders for ALL
  students tested have been returned.
• Verify that the pre-identified student labels are
  in place or that all hand gridded information is
  complete.
• Place ALL student response forms in a banded
  stack (s).
• Secure the paper bands with tape only.

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FLKERS Returns (cont.)

• Complete all the information on a Document Count
  Form.
• Place the document count form beneath the paper
  band of stack 1
• Place all banded stack in a box.
• Seal the box
• Place the orange scorable label on the side of
  the box.
• Complete all needed information on the label.

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Scholastic Reading Inventory Interactive (SRI-I)
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Contacts

• Questions about content
• Elementary Kim Stansell-Towe - px 43882
  (963-3882)
• Secondary Catherine Bishop-Temple - px 48454
  (434-8454)
• Questions about technical support
• Bruce Roland - px 48565 (434-8565)

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Palm Beach Writes
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Grade Levels

• Grades 1 4 Narrative Expository
• Grades 5 10 Expository Persuasive

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Contacts

• Questions about administration
• Nikki Jones (elementary) - px 86399 (432-6399)
• Rachel Amburgey (secondary) px 48054
  (434-8054)
• Questions about Schools in Need of Improvement
• Shawn Servos - px 47667 (357-7667)
• Questions about materials for grades 2 10
• TDC - px 45155 (684-5155)

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Information

• Mandatory at all schools
• Two prompts (one of each type) are required in
  all grades between the Fall and Winter diagnostic
  tests.

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Information

• After the winter diagnostic administration
  schools must complete two additional
  administrations (one of each type of prompt) at
  grades 3 - 10.
• Schools must administer these two additional
  administrations to grades 4, 8 and 10 before FCAT
  Writing in February.
• Schools in Need of Improvement (SINI) must
  administer the expository prompt to grades 4, 8
  and 10 between December 15, 2008 and January
  9, 2009.
• Schools must complete these two additional
  administrations to grades 3, 5, 6, 7 and 9 by the
  end of the school year.

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Information

• School sets administration dates within
  guidelines.
• Schools are responsible for scoring.
• Schools will enter rubric scores into EDW using
  the data entry screen.

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Sunshine State StandardsDiagnostic Test

• Reading, Mathematics, Science
• Grades 2 - 11

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Contacts

• Questions about administration
• Cherie Boone - px 48855 (434-8855)
• Questions about materials
• Test Distribution Center - px 45155 (684-5155)
• Questions about secondary pregridding
• Glen Rovinelli px 48514 (434-8514)

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Test Administrations

• Mandatory at all schools
• Reading at grades 2 10
• Math at grades 2 10
• Science at grades 3 11

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Recommended Administration Times
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Selecting Sort Options Process

• All selections done via the internet

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Accommodations

• Allowable accommodations
• LEP
• ESE
• 504

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Science Fall only

• Descriptions of answer types left off front
  covers of booklets when printed
• Separate sheets will be provided

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Important Dates
Answer sheets due to the TDC by 400 pm.
Glades area schools will be picked up beginning
in the late morning.
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Answer Sheets Grades 3-5
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Answer Sheets Grades 6-8
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Answer Sheets Grades 9-11
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Pre-Identified Answer Document
JANE DOE
12345678
Check the Gridded Information
Write Teachers Name Period
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Non Pre-Identified Answer Document
Hand write bubble 8 digit Student Number (no
50 no ss)
Hand write bubble Student Name
Hand write 1 - Student Name 2 - Teacher Name
Period 3 - School Name
Must be bubbled accurately and filled in
completely!!!!
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• Grade 2
• Students answer in the test and answer booklet
• Grades 3 -11
• Students take test and record directly onto
  answer sheet

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Calculators
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Calculators

• Test Distribution Center - px 45155 (684-5155)
• Schools are responsible for maintaining and
  securing
• Return broken calculators to TDC for replacement
  (do not throw out!)

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Returning Diagnostic Answer Documents

• Return only To Be Scored answer documents.
• Make sure all answer documents are facing the
  same direction.
• Do NOT paper band, paper clip or rubber and
  answer documents.
• Grade levels and subjects can be mixed and packed
  in the same box (except grade 2)
• Class Identification Sheets are no longer being
  used.

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Spring FCATWriting, Reading, Mathematics,
Science
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Contacts

• Questions about administration
• Cherie Boone - px 48855 (434-8855)
• Questions about materials
• Test Distribution Center - px 45155 (684-5155)
• Questions about pregridding
• Glen Rovinelli px 48514 (434-8514)

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Information

• Writing Field Test
• December 2 - 3, 2008
• Participating schools will be notified
• Writing
• February 10 - 13, 2009
• Reading, Mathematics, Science
• March 10 - 23, 2009

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Information

• No multiple choice section for writing.
• No NRT.

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Preparation Materials

• FCAT Posters
• No new posters this year
• Sample Tests
• All subject areas (as appropriate)
• Delivered to schools in January.
• Keys to FCAT
• Delivered in January

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FCAT October RetakesHigh Schools
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Contacts

• Questions about administration
• Cherie Boone - px 48855 (434-8855)
• Questions about materials
• Test Distribution Center - px 45155 (684-5155)
• Questions about secondary pregridding
• Glen Rovinelli px 48514 (434-8514)

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Important Information

• Students found to be in possession of any
  electronic device that reproduces, transmits,
  calculates, or records WILL be invalidated.
• Possession is defined as within arms reach,
  even if the electronic device is not visible
• Students should not have cell phones in their
  pockets, clipped to their belts, at their desks,
  or anywhere they can be easily accessed during
  testing

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Important Information

• No computer-based assessment this year.
• Report missing materials and breaches of
  administration procedures.
• Form can be found at www.ctb.com/fcat (click on
  2008 Fall FCAT) or in manual
• Submit to Cherie not person listed on the form

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Important Information

• Schools must maintain an FCAT Security Log for
  each testing room
• ALL comment forms will be available only ONLINE
• When a student has started a test and leaves the
  building without finishing (for an appointment,
  illness, etc.)
• he or she will NOT be allowed to complete the
  test
• No exceptions will be made once the student
  leaves the building
• therefore, if you have concerns about a students
  ability to complete a test, you should not allow
  the student to begin
• consider administering the test during one of the
  make-up days.

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Important Information

• Collect the required administration information
• Students assigned to the room (provide Student
  Name and Student ID Number)
• Attendance Information Present, Present but
  Invalidated, Absent, Withdrawn
• Test Group Code (assigned by school)
• Unique Security Number of the Test and Answer
  Book Assigned to Each Student
• Use your own form
• FCAT Administration Record may be found online at
  www.ctb.com/fcat (click on 2008 Fall FCAT).

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Important Information

• PreID Roster lists students with a PreID label
• Test Administration Security Log keeps track of
  the monitoring of each test room
• Students using large print materials must record
  answers in their large print documents only.

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www.ctb.com/fcat
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Important Dates

• September 22-24 Receive FCAT Retake test
  booklets
• October 6-13 Administer FCAT
• October 13 Pick-up in north south (if ready)
• October 14 Pick-up in west
• October 14 Return all FCAT materials, by 400
  p.m. (if not picked-up)
• Early December Receive FCAT results

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Adult Administration

• Reading Monday, October 6th
• Mathematics Tuesday, October 7th
• 500 p.m. to 930 p.m.
• Sites TBD
• Registration through Community Schools

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Whos Tested

• Grades 11 and 12 students, as well as retained
  Grade 10 students, who have not yet passed one or
  both parts of the Grade 10 SSS FCAT
• Adult Education students and students with
  Certificates of Completion who have not yet
  passed one or both parts of the Grade 10 SSS FCAT
  or the HSCT
• Three-year graduation program students who are in
  their third year and have not passed one or both
  parts of the Grade 10 FCAT
• Grade 10 students participating in FCAT/GED Exit
  Option program

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Whos NOT Tested

• Students enrolled in Grade 10 for the first time.
• Students enrolled in grade levels below Grade 10.
• Home Education Program students.
• Students enrolled in private schools through the
  McKay or Corporate Tax Credit Scholarship
  Programs.

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Testing Schedule

• Four day administration required
• October 6th Reading
• October 7th Mathematics
• Two days for make-ups
• The testing time
• 180 minutes per test (proposed) BUT
• Must be extended for ALL students who need it
• Allowed to work until end of school day but not
  beyond

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Accomodations

• Allowable accommodations
• LEP
• ESE
• 504
• Regular
• Temporary
• Must be gridded on answer document

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Materials
Retake Test and Answer Books
Calculators (Math Only)
Reference Sheets (Math Only)
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Preidentification

• Students who did not previously pass (11th , 12th
  retained 10th grade students)
• Verify that the student identified on each label
  will be tested and that certain information on
  the label is correct
• Use the PreID label if ALL of the following
  information is CORRECT (even if other information
  is INCORRECT)
• students last name
• student ID number
• district number
• school number
• Grid any missing information in the appropriate
  sections of the grid sheet

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DNS/Undo Bubbles
School Use Only
DNS Undo

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Security

• Materials
• Security Checklist
• Test Administration Security Log
• Class Codes
• If a student is unknown to test administrator
  positive picture id must be checked prior to
  testing.
• Personnel
• Test Security State Board of Education Rule and
  Florida Statute

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Security (cont.)

• Examples of Prohibited Activities
• Reading the passages, test items, or performance
  tasks
• Revealing the passages, test items, or
  performance tasks
• Copying the passages, test items, or performance
  tasks
• Explaining or reading test items or passages for
  students
• Changing or otherwise interfering with student
  responses to test items
• Causing achievement of schools to be inaccurately
  measured or reported
• Copying or reading student responses
• Allowing students to handle secure materials
  before or after test administration
• Leaving secure materials unattended
• Leaving secure materials in classrooms or taking
  them out of the building overnight

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Security (cont.)

• During testing a test administrator MUST NOT
• Talk with students about any test item
• Help students answer any test item
• Check through test and answer books and return
  them to students
• Discuss test items or answers with students even
  after all test materials have been returned and
  testing has been completed

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Security Numbers

• Used to account for each booklet
• On cover of test booklet

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Security Number
Place Student Label Here
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Reminder for StudentsBEFORE the Script is Read

• If a student draws a line or an X through an
  answer, the line must NOT extend into a bubble,
  or the stray mark could be scanned as the answer.
• If a student marks in two or more bubbles, the
  response will be recorded as a WRONG answer.
• If a student circles answers instead of gridding
  the bubbles, the answers will NOT be scored.

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Packing Your FCATReading and Mathematics for
Return
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To Be Scored Materials

• Prepare reading mathematics separately (by
  grade level) .
• Prepare a Retake Document Count Form for each
  subject and grade level.
• Prepare the Answer Document Return Summary
• Securely band like document types with a paper
  band.
• Pack all To Be Scored materials by subject.
• Place RED label on the top of the box(s).

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Paper Bands
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Not To Be Scored Materials

• This includes all unused test and answer books,
  and any test and answer book with the DNS bubble
  darkened.
• Pack all Not To Be Scored materials in a box(s).
• Place YELLOW label on the top of the box(s).

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Non Secure Materials

• This should include
• non-secure materials
• original Security Checklists
• original Test Administration Security Logs
• original of other required administration
  information
• Place all non-secure materials in a box.
• Print on the top and side of the box with a black
  marker District Coordinator Only.

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PSAT
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Contacts

• College Board
• Web www.collegeboard.com/testright
• mail PSAT/NMSQT
• P.O. Box 6720
• Princeton, NJ 08541-6720
• e-mail psat_at_info.collegeboard.org
• phone 888 477-PSAT (7728) or 609 771-7070
• 8 a.m. to 4 p.m. ET, MF
• 8 a.m. to 6 p.m. ET, MF, mid October early
  December
• fax [phone]

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Information

• Wednesday, October 15, 2008
• Mandatory for all 10th Graders
• MAKE SURE 10TH GRADE IS BUBBLED ON THE ANSWER
  DOCUMENT!!!!!!
• No cost
• Elective for all others
• Fee based
• Reports returned to schools in early December
• Complete remittance form online
• Send copy to Cherie by fax, email, or pony

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Information (cont.)

• Order materials from PSAT/NMSQT
• Check materials as soon as they arrive
• Notify PSAT/NMSQT office of any discrepancy
• Put materials in locked storage when not in use
• Security
• Seating plan
• Assign in advance
• Four feet between students
• Late room

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ESE Accomodations

• Submit SSD Student Eligibility Form for each
  student by August 27, 2008
• College Board will assign SSD Eligibility Codes
• College Board will provide a Nonstandard
  Administration Report (NAR)

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Materials

• Receive directly from College Board/ETS.
• Provide calculators to students who dont bring
  their own (FCAT).
• Return used answer sheets directly to College
  Board/ETS by the end of the next school day after
  test.
• Keep used and unused test books.
• Destroy all unused answer sheets.

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Due 9/5
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Due 9/5