Mastering and Using Word 2002

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Mastering and UsingWord 2002

• Napier Judd

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Formatting Paragraphs

• Objectives
• Add bullets, numbering, borders, and shading
• Set line and paragraph spacing
• Align and indent paragraphs
• Insert page breaks
• Create and modify headers and footers
• Apply paragraph styles
• Create outlines

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Formatting Paragraphs

• 6.a Adding Bullets, Numbering, Borders, and
  Shading
• Formats which add interest and emphasis to
  paragraphs
• Bullets
• Numbered lists
• Borders
• Shading

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Formatting Paragraphs
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Formatting Paragraphs
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Formatting Paragraphs

• 6.b Setting Line and Paragraph Spacing
• Line spacing indicates the vertical space between
  lines of text
• Line Spacing button list arrow on the Formatting
  toolbar

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Formatting Paragraphs

• 6.b Setting Line and Paragraph Spacing
• Paragraph spacing refers to the space above and
  below a paragraph
• Format, Paragraph commands or shortcut menu

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Formatting Paragraphs
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Formatting Paragraphs

• 6.c Aligning and Indenting Paragraphs
• Vertical alignment affects how the text is placed
  on the page in relation to the top and bottom
  margins
• File, Page Setup commands, Layout tab

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Formatting Paragraphs
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Formatting Paragraphs

• 6.c Aligning and Indenting Paragraphs
• Top vertical alignment aligns text with the top
  margin
• Center vertical alignment centers the text
  between the top and bottom margins

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Formatting Paragraphs

• 6.c Aligning and Indenting Paragraphs
• Bottom vertical alignment aligns the text at the
  bottom margin
• Justified vertical alignment distributes
  full-page text between the top and bottom margins

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Formatting Paragraphs

• 6.c Aligning and Indenting Paragraphs
• Horizontal alignment affects how the text is
  placed on the page in relation to the left and
  right margins
• Use the alignment buttons on the Formatting
  toolbar

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Formatting Paragraphs

• 6.c Aligning and Indenting Paragraphs
• Left alignment lines up the text along the left
  margin and the right margin is ragged
• Right alignment lines up the text along the right
  margin and the left margin is ragged
• Center alignment centers the text between the
  margins
• Justified alignment aligns the text along both
  margins

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Formatting Paragraphs

• 6.c Aligning and Indenting Paragraphs
• Indenting moves text away from the left margin
  and sets it off from the text that follows it

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Formatting Paragraphs

• 6.c Aligning and Indenting Paragraphs
• First Line Indent moves the first line of a
  paragraph to the right or left
• Indent paragraphs by dragging the appropriate
  marker to the desired location on the horizontal
  ruler

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Formatting Paragraphs
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Formatting Paragraphs

• 6.c Aligning and Indenting Paragraphs
• Use the AutoCorrect Options button to change the
  indent back to a tab or turn off the automatic
  indentation feature

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Formatting Paragraphs

• 6.c Aligning and Indenting Paragraphs
• Left Indent moves all the lines of a paragraph to
  the right
• Right Indent moves all the lines of a paragraph
  to the left
• Hanging Indent leaves the first line of the
  paragraph at the left margin and moves the
  remaining lines to the right

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Formatting Paragraphs
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Formatting Paragraphs

• 6.d Inserting Page Breaks
• A page break identifies where one page ends and
  another begins
• Automatic appears as a dotted horizontal line
• Manual appears as a dotted horizontal line with
  the words Page Break in the center
• Insert, Break commands

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Formatting Paragraphs
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Formatting Paragraphs

• 6.e Creating and Modifying Headers and Footers
• Headers appear at the top of each page
• Footers appear at the bottom of each page
• Headers and footers can be viewed in Print Layout
  view or Print Preview, but not in Normal view

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Formatting Paragraphs

• 6.e Creating and Modifying Headers and Footers
• Page numbers are inserted at the top or bottom of
  a document in a header or footer
• Insert, Page Number commands

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Formatting Paragraphs
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Formatting Paragraphs

• 6.e Creating and Modifying Headers and Footers
• Use the View, Header and Footer commands to
  create a header or footer
• A Header or Footer pane and the Header and Footer
  toolbar automatically appears when you create a
  header or footer

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Formatting Paragraphs
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Formatting Paragraphs

• 6.e Creating and Modifying Headers and Footers
• Header and Footer toolbar
• Insert and format page numbers
• Insert the date and time
• Switch between the Header and Footer panes
  Footers appear at the bottom of each page

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Formatting Paragraphs

• 6.f Applying Paragraph Styles
• A paragraph style contains multiple formatting
  attributes that affect the way text look on the
  page
• Word has several built-in styles
• Styles and Formatting button on the Formatting
  toolbar to view the Styles and Formatting task
  pane

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Formatting Paragraphs

• 6.g Creating Outlines
• Outline
• Also called outline numbered list
• Way to structure information logically
• Way to construct multilevel lists
• Consists of heading paragraphs and body text
  paragraphs

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Formatting Paragraphs

• 6.g Creating Outlines
• Outlining paragraphs
• Format, Bullets and Numbering commands, Outline
  Numbered tab
• Use the TAB key to demote outline numbered
  paragraphs to the next-lower outline level
• Use the SHIFTTAB keys to promote outline
  numbered paragraphs to the next-higher level

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Formatting Paragraphs
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Formatting Paragraphs

• 6.g Creating Outlines
• Formal Topic Outline
• Use a modified Outline Numbered format
• Format, Bullets and Numbering commands, Outline
  Numbered tab, Customize
• A New Line formatting mark (SHIFT ENTER) adds a
  blank line without outline numbers

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Formatting Paragraphs
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Formatting Paragraphs

• Summary
• When applying paragraph formatting, you must
  select the paragraph or paragraphs to be
  formatted before you select the formatting option
• Bullets, numbering, borders, and shading can add
  emphasis to paragraphs and draw a readers
  attention to the paragraphs

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Formatting Paragraphs

• Summary
• You can select different line spacing options
  such as Single, Double, and 1.5 from the Line
  Spacing list in the Paragraph dialog box or from
  the Line Spacing button on the Formatting toolbar
• You can add spacing before and after a paragraph
  by setting paragraph spacing options in the
  Paragraph dialog box

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Formatting Paragraphs

• Summary
• Paragraphs can be aligned vertically between the
  top and bottom margins and horizontally between
  the left and right margins
• Paragraphs can be indented with options in the
  Paragraph dialog box, buttons on the Formatting
  toolbar, and by dragging the indent markers on
  the horizontal ruler

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Formatting Paragraphs

• Summary
• Indentation options include First Line, Hanging,
  Left, and Right Indents
• Word inserts automatic page breaks whenever text
  fills a page
• Although you cannot delete an automatic page
  break, you can insert manual page breaks to
  change the pagination of a document

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Formatting Paragraphs

• Summary
• Headers and footers position text such as names,
  dates, and page numbers, at the top and bottom of
  specific pages
• You can apply paragraph styles to one or more
  paragraphs with options in the Styles and
  Formatting task pane

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Formatting Paragraphs

• Summary
• An outline is a way of organizing the ideas and
  information presented in a long document or
  presentation
• You can create an outline by adding outline
  numbers to paragraphs, by setting custom outline
  numbering formats and keying the outline text, by
  using heading styles in Outline view, or by using
  outline paragraph numbering in the Paragraph
  dialog box