NEW YORK STATE RACING AND WAGERING BOARD

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NEW YORK STATERACING AND WAGERING BOARD

• Managing Charitable Gaming and Bingo
  Operationsby Stacy Walker and Rich Kuczynski

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Contact Information

• Phone [phone] Charitable Gaming ext.
  3200 Fax [phone]

• www.racing.state.ny.us

• Rules and Regulations
• Proposed rule changes
• Licensing forms and applications
• Database of approved bell jar tickets
• Database of licensed suppliers and manufacturers
• Email questions

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Registration and Identification Number

• Two types Games of Chance ID and Bingo ID

• Step One Fill out the 1A Application

• Step Two Submit to Racing and Wagering with
  Incorporation and By-Laws or Constitution and
  By-Laws

• Step Three Once issued, a copy of the approval
  is forwarded to the town clerk

No charge
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Bingo License

• Step One Fill out BC-2, 2a, 2b

• List at least 1 Member in Charge

• List affiliate groups that will assist with games

• Affiliates must have own ID Number

• List assistants to Member in Charge

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Bingo License

• Step Two Submit forms to the Clerk and Racing
  Wagering

• Step Three Submit 18.75 fee for each occasion
  with application to clerk

• Step Four File amendments (BC-6) if necessary

Licenses may be issued to 1 parent and as manyas
2 affiliate groups
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Bingo License Period Prize Limits

• Bingo ---- per occasion

• No more than 3 occasions per day

• Conducted between hours of 9am - Midnight

• Limited to 18 days in any three month period

• Bingo - 1,000 maximum single prize per game
  (excludes early bird)
• - 3,000 per occasion (excludes early bird)

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Financial Statements
Bingo

• Bingo BC - 7 and GC - 7B - within a week

• Bingo BC - 7Q - April 15th July 15th
  October 15th January 15th

• Additional License Fee - 3 of net profits

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Who can work Bingo?

• A bona fide member of the organization

• A bona fide member of the auxiliary or affiliate
  group as long as the auxiliary or affiliate has
  its own games of chance identification number.

• The caller and assistant caller must be a member
  for atleast one year.

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Games of Chance License
Bell Jars and Vegas Nights only

• Step One Fill out GC-2, 2a and 2b

• List at least 4 Members in Charge

• List affiliate groups that will assist

• Affiliates must have own ID Number

• List assistants to Member in Charge

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Games of Chance License
Bell Jars and Vegas Nights only

• Step Two Submit forms to the Clerk and Racing
  Wagering

• Step Three Submit 25.00 fee with application to
  clerk

• Step Four File amendments (GC-6) if necessary

Licenses may be issued to 1 parent and as manyas
2 affiliate groups
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Games of Chance License Periods

• Bell Jar Raffles --------- one calendar year

• Las Vegas Nights --------- per occasion

• Limited to 12 occasions per calendar year
• 24 occasions for any one premise

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When can Games of Chance be played?
Bell Jars and Vegas Nights only

• Games of Chance CANNOT be played on

• Christmas Day

• Easter Sunday

• New Years Eve

• Night before these holidays, all Games of Chance
  must end at midnight

New Years Day - Need new license
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Additional License Fees

• Bell Jar Tickets - 5 of net profits

• Las Vegas Nights - 5 of net profits

• Raffles - 2 of net profits

• Only on amount over 30,000 per calendar year

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Financial Statements
Games of Chance

• Vegas Nights GC -7 and GC - 7B - within a week

• Bell Jar operations GC - 7Q - April 15th, July
  15th, Oct. 15th, Jan. 15th

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Financial Statements

• Must be filed on time

• Municipality shall not issue a further license to
  an organization that is delinquent

• Additional license fees must accompany
  financialstatements

• GC-7Qs must be retained for 18 months and
  available for inspection during all license
  periods

• Records must be kept for four (4) years

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Proceeds from Charitable Gaming

• Must be deposited into a special checking account

• Must follow the lawful expenditures outlined in
  the NYS Rules and Regulations (5624.21)

• Charitable disbursements cannot be made to
  individuals

• Checks cannot be cashed from the Games of
  Chanceaccount

• Deposits must be made by Wednesday

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GC-7Qs

• Do not deduct cost of deals or additional license
  fee twice

• Make sure you carry over the correct amount to
  the next quarter
• Line F to Line C (1)

• Keep documentation and receipts from charitable
  disbursements

• Avoid using abbreviations

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Duties of Member in Charge

• Must be present during all games

• Are primarily responsible for the conduct of
  games duringthe license period that they are in
  charge

• Responsible for filing appropriate financial
  reports

• Must be familiar with the Law, rules and regs and
  localordinances

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Who can sell Bell Jar tickets?

• A member of the authorized organization

• Must be member for 1 year

• A bona fide member of the auxiliary or affiliate
  group as
• long as the auxiliary or affiliate has its own
• identification number.

• Can a bartender sell tickets?

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Bell Jar Tickets at Bingo

• Only the organization or affiliate licensed to
  conduct bingo can sell bell jar tickets during
  that bingo occasion

• Organizations leasing the premise can sell their
  bell jars in an area separate from the bingo area

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Bell Jar Tickets

• Winning tickets must be kept for six (6) months

• Deal may be pulled when 75 of the total prizes
  have been awarded

• Unsold tickets from deals taken out of play must
  be kept forone (1) year

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Raffles

• A game of chance where you pay in return for
  a ticket or other type of receipt. A prize is
  then awarded based on numbers, colors, or symbols
  determined by a drawing among the tickets or
  receipts sold.

Do you need a license?
Yes

• Organization must be an authorized organization
  and have a valid identification number

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Raffle License

• GCVS-1

• GCVS-2 is filed when less than 30,000 in net
  profits are earned for the calendar year. No
  license fee is charged.

• GC7R is filed when more than 30,000 in net
  profits are earned for the calendar year.
  Organization must obtain a games of chance
  license at the cost of 25 from the municipal
  clerk.

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Who can sell Raffle tickets?

• A bona fide member of an authorized organization

• An individual which has a blood relationship or
  affinity with a member of the organization

Raffle tickets cannot be sold or purchased by
persons under the age of 18
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Where can Raffle tickets be sold?

• In the municipality where the organization is
  domiciled

• In other municipalities in the home county and in
  contiguous counties only if the municipalities
  have a local law and if the clerks in those
  municipalities have completed a raffle consent
  form.

• Raffle Consent Form

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Results

• Total Charitable Gaming Handle 450,000,000

• Total profit reported statewide

• Bell Jar Tickets 52,000,000

• Bingo 25,000,000

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Compliance

• Public Outreach

• Training sessions with Member-in-Charge

• Meetings with Town Clerks

• Regional seminars

• Compliance Conferences

• Administrative Hearings

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Current Initiatives

• Rule Changes

• Amended Games of Chance Rules

• Proposed Bingo Rules

• Electronic Filing of Reports