Navy Cash Training Disbursing Unit 1: Introduction

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Navy Cash TrainingDisbursing Unit
1Introduction
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Objectives

• Familiarize with Navy Cash requirements and
  tasking for Disbursing
• Familiarize with Navy Cash hardware
• Learn how existing SPO procedures work with Navy
  Cash
• Familiarize with the power on/off procedures of
  all equipment
• This presentation is UNCLASSIFIED

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Overview of Changes

• Changes at the Disbursing level
• Navy Cash makes changes in the shipboard
  environment it removes coins from circulation,
  it does NOT take away all cash aboard ships
• Navy Cash will not change disbursing procedures,
  ONLY the way the information is
  submitted/exchanged. You will still fill out the
  same forms (DD 2657, DD 2665, DD 1081, SF 1219)

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Overview of Changes (continued)

• Changes continued
• DFAS now processes Split Pay, the ship only
  initiates, adjusts or ends the amounts of split
  pay.
• Disbursing no longer physically submits, receives
  deposit ticket/debit vouchers to and from FRB
  this is now processed electronically
• In circumstances when cash is accepted, (tiger
  cruises, special events) a signed NS 470 is still
  required.

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Overview of Changes (continued)

• Navy Cash installations will affect
• ROM II Shipboard point-of-sale devices are
  integrated into the Navy Cash system for ease of
  purchase entry. The backend office is NOT
  integrated. Daily balancing must be performed to
  ensure both systems match.
• MPCC The Military Pay Check Conversion system
  is installed at the same time as Navy Cash.
  However, there is NO direct communication between
  the Navy Cash and MPCC systems.

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Using Navy Cash Sailor Perspective

• If using their personal account, sailors must
  track their funds so they dont incur NSFs
• Since this is an offline system, recommend they
  stage money to strip at least 24 hours in advance
  (in port) or 72 hours (underway)
• Encourage sailors to keep a portion of funds on
  strip (funds always available)
• Sailors should keep in mind that shipboard
  connectivity affects PIN changes, chip-to-strip
  transfers, etc.

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Using Navy Cash Disbursing Perspective

• Perform your balancing procedures on a DAILY
  basis
• Follow up any irregularities immediately.
• Perform an End of Day (EOD) or a round trip
  EVERY day to reconcile ship and shore accounts.
• Get to know your system. YOU are the first line
  of help to sailors and the NC system. Ensure that
  the ITs notify you when there may be
  connectivity problems on board.
• Know where system documentation is all the
  tools in the world will not help you if you
  cannot find them!

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Equipment Overview
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System Equipment

• Server
• Rack-mounted in Disbursing or Supply
• Made up of two separate computers, or nodes
• Requires daily change of backup tapes
• Reboot server once every two weeks
• Routers
• Mounted behind the CATMs
• Minimal Disbursing interaction required

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Card Access Device (CAD)

• Located in various vending machines
• Slot for card insertion
• 3 Hidden keypads show
• - Version status
• - Terminal ID number
• - Transaction/Error status
• Can function in online or offline mode

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K22 Point of Sale Device

• Perform sales and refund transactions on this
  unit at or in merchant locations, DO, and with
  foreign vendors
• May be used in online or offline mode
• Functions in proxy mode (attached to computer) or
  normal mode (stand-alone)

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K80 Cashless ATM

• The K80 is used to
• - Is used for transfers to and from chip, strip
  and home bank.
• - Must be online and logged in to server in
  order to function.
• K80 transactions are immediately logged with
  server.

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Equipment Responsibility

• Because this is a Supply system, Supply personnel
  are responsible for majority of care/maintenance
  of the system
• Basic server maintenance/troubleshooting
• K80 cleaning, maintenance
• K22 programming, cleaning, troubleshooting,
  replacement
• CAD cleaning, troubleshooting, replacement
• Network connectivity/awareness
• All financial balancing on shipboard side.

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Spares

• Each ship is given a complete spares package
• The second node on the server is an onboard, or
  hot spare for the server itself
• Spare router (90 configured)
• Spare K80 is also a hot, or onboard working
  spare
• Spare K22s
• Spare SAM chips
• Extra cards (temporary, visitor), cables,
  cleaning cards, etc.

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Grooms

• For the ship to request a Pre- and
  post-deployment groom, the Disbo should contact
  the Navy Cash Customer Service Center (CSC).
• The groom provides maintenance to the system.
• Navy Cash bulletins will remind you of the
  timeline to request grooms.
• Include in your request a list of current Navy
  Cash spares so that the groom team can bring
  aboard any required spares.

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Program Support

• The Navy Cash program has various levels of
  support
• Navy Cash CSC
• FISC
• Navy Cash Depot
• NAVSUP monthly bulletins
• Quarterly training refreshers available to all
  local ships.
• You can contact support services through the
  following
• Navy One-Touch (Global Call Service)
• CSC 1-800
• CSC e-mail
• Local FISC representative.

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Program Support Related Systems

• The Navy Cash program does not provide support
  information for ROM II or MPCC issues.
• For support of these programs, you can contact
  through the following
• Navy One-Touch (Global Call Service)
• MPCC CSC number, found on the check scanner
• Local FISC representative.

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Navy Cash Application Overview
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Disbursing Office Equipment

• Disbursing personnel perform 90 of their
  customer service needs using the Navy Cash
  disbursing application.
• Typical setup is
• K22 is hooked up to a computer running the
  required application
• Desktop (Navy Cash application loaded)
• Printer.

Disbursement Application
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Disbursing Application Menu
This example shows the menu items that you will
be able to access using the Disbursing
Application.
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Fund Transfers
This example show the different options available
when using Funds Transfer.
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Card Maintenance
This example show the different options available
when Card Maintenance is selected.
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Account Maintenance
This example show the different options available
when Account Maintenance is selected.
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Operations
This example show the different options available
when using Operations is selected.
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Utility Functions
This example show the different options available
when Utility Functions is selected.
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Split Pay Option
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Split Pay Shore Side

• Ship still enrolls and updates SPO amounts.
• DFAS-CL sends the SPO file to NC (after mid-month
  and EOM updates).
• NC processes SPO files the evening prior to
  payday (updates Strip accounts on shore)
• Funds are automatically deposited in the members
  strip account.
• Members can spend the money ashore immediately.

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Split Pay Ship Side

• Disbursing MUST perform an end of day (EOD) to
  update the member balances on board ship
• EOD can occur that evening or the next morning
• Remember that all other Navy Cash ships are
  running EODs to get their SPO so the sooner,
  the better!

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Split Pay No Connectivity

• SPO still works when there is no connectivity
• The Disbursing Officer prepares a Provisional
  Split Pay aboard the ship.
• PSPO automatically credits each SPO-enrolled
  member with the amount of the last SPO on file.
• Disbursing can edit specific member allotments,
  in case there was a change after the last payday.
• When connectivity is restored, ship and shore
  account balances are automatically reconciled.

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Early Pay

• Follow procedures IAW DODFMR Vol 5.
• The Disbursing Officer sends a request, approved
  by the CO, to NC for early posting of SPO.
• NC will process SPO as requested.
• Balances will be available on board after a
  successful round trip.

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System Power On/Off
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Power On Sequence (Server)

• Step 1 Power on the Cluster Array first (wait
  until bottom green light glows steady)
• Step 2 Apply power to the monitor
• Step 3 Power on the 1st node and login as
  nc-admin. Switch between the nodes by hitting
  Prnt Scrn and arrow down/up to desired choice.
• Step 4 Power on the 2nd node and login as
  nc-admin and verify in Cluster Administrator that
  all groups are online.

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Power On CADs and K80s

• CADs and K80s should remain powered on at all
  times unless performing maintenance.
• CADs are simply plugged into the vending machine.
  The machine is then powered on or off.
• K80s are plugged in to their UPS and two internal
  power switches flipped on.

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K22 Sign On

• Verify that K22 has power, is securely connected
  to the disbursing workstation, and turned on.
• If unit is not on, press the green OK button
  until the screen illuminates and displays a
  welcome message.

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Disbo Application Sign On/Off

• Step 1 Power on disbursing workstation and enter
  Win2K password to launch Windows.
• Step 2 When desktop displays, verify icon for
  DDE Proxy (Dynamic Data Exchange) in lower
  right-hand corner of screen. If not, then
  double-click desktop icon to start.

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Disbo Application Sign On/Off

• Step 3 Double-click desktop icon for Disbursing
  Application to launch.
• Step 4 Log in using your username and password
• Step 5 To sign off, perform procedures in reverse

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Power Off Sequence (Server)

• Step 1 Ensure that NSR Oracle Backup job or NSR
  System Backup job is not Running.
• Step 2 Switch the view to Node 2 and perform a
  Windows shut down sequence. Wait for complete
  system shut down before continuing (system may
  auto-reboot, manually shut down at this point).

This procedure assumes that Node 1 is in control
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Power Off Sequence (cont)

• Step 3 Switch the view to Node 1 and perform the
  Windows shut down sequence. Wait for the system
  to completely shut down before continuing to the
  next step.
• Step 4 Power off the Cluster Storage Array

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Questions