Online submission of the CCFS320 Report

1
Online submission of the CCFS-320 Report
Surfing the CCFS-320 Web

• OR

2
APPORTIONMENT ATTENDANCE REPORT (CCFS-320)

• Introduction CCFS-320 General Overview
• The CCFS-320 includes reporting of student
  contact hours and FTES, which is one of the
  workload measures used for the allocation of
  general apportionment.
• Submitted three times a year by districts and is
  due January 15 (First Period Report), April 30
  (Second Period Report), and July 15 (Annual
  Report). Corrected Annual Report due November 1
  (due Oct. 1 for Lottery purposes)
• Required by EC Section 84501 and CCR Section
  58003.4.

3
CCFS-320 General Overview (Continued)

• The report includes college specific data and
  consist of eight major parts displaying
• Credit and Noncredit FTES for Summer
  Intersessions and Primary Terms. Includes
  Breakout of FTES in Basic Skills Courses and FTES
  in Leased Facilites.
• Student contact hours of Weekly/Daily Census
  Procedure Courses. Including courses of
  Independent Study Work Experience Education.
• Student Contact Hours of Actual attendance
  procedure Courses (Positive Attendance)
• FTES Annualizer and Term Length Multiplier

4
Submitting the CCFS-320

• Originally, paper reports sent to CCCCO and keyed
  into a database.
• Currently Excel macro program allows districts to
  key into a spreadsheet.
• Beginning with 2002-03 First Period Report due
  January 15, 2003, database program that will run
  via the internet.

5
Online Database Highlights

• Program resides on CCCCO server.
• District uses a small client program to connect
  and start the main program.
• Screens are password protected and data files
  encrypted.
• Advantages speed of entry, instant submittal,
  ease of program updates, data integrity.

6
Current Status and Future Plans

• Web based CCFS-320 in Beta testing.
• Pilot district testing just completed.
• System-wide test to take place concurrently with
  the 2001-02 Annual CCFS-320 Report due July 15.
  Additional information to be provided soon. Your
  involvement is critical!
• Similar technology being used for Annual
  Financial and Budget Report, CCFS-311.
• Web-based report would incorporate reporting form
  CCFS-321, which is used to report hours of
  instruction for apprentices enrolled in courses
  of related and supplemental instruction.