MTAC Workgroup

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MTAC Workgroup 105

• Efficient Dissemination of Addressing Related
  Information In Emergencies/Disasters

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MTAC 105 - Charter
Desired Results

The Workgroup Should Consider The Best Ways
For Address Related Information To Be
Communicated Efficiently In Cases Of
Emergency/Disaster. Coordinated Dissemination Of
Information Maintaining A Consistency Of
Pertinent, Timely Data. There Should Be
Appropriate Notifications Aimed At Stakeholders,
Including Large Mailers, Small Mailers And The
Public.
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MTAC 105 - Status
First Meeting August 2, 2006

• Expectations
• What Are The Workgroup Members Looking For From A
  Communications Process
• Review Of Existing Processes
• Next Steps
• Identify Capabilities Of Meeting Expectations
  From The Current Process
• Define Improvement Opportunities
• RUMBA
• Identify Quick Wins
• Develop Recommendations And Solution

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MTAC Workgroup 105
Voice Of The Customer

• Coordinated And Consistent Information
• Streamlined
• Additional Distribution Methods (Use Of Software
  Vendors And Service Providers)
• Eliminate Confusion And Ambiguity Help Mailers
  Answer Questions For Their Customers
• Activity For One Class Of Mail May Differ From
  Another
• How To Manage Mail That Is Already Printed
• How To Use Existing Technology
• How To Communicate With End Customers (Mail
  Recipients)

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MTAC Workgroup 105
Current Process

• Communications Logistics
• Postmaster
• Station Managers
• Plant Manager
• Security Officers
• Field Public Affairs and Communications
• Headquarters Public Affairs Communications
• Messaging
• www.usps.com
• www.ribbs.usps.gov

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MTAC Workgroup 105
Specific Areas Of Consideration

• Media Type For Emergency/Disaster Related Address
  Information
• Internet
• CD-ROM
• Labeling Lists
• Appropriate Information For Dissemination
• Frequency On Updates
• Standards For Conveying Data Updates
• Communications Venue
• USPS.Com
• RIBBS
• Link Technologies

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MTAC Workgroup 105
Key Challenges

• Availability Of Information During A Natural
  Disaster
• Schedule Hurricane Season For 2006 Has Started
• Advanced Scheduling Of Mailings And Print
  Operations
• Intra-Government Communications

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MTAC Workgroup 105
Participation

• If You Are Interested In Participating, E-mail
  One Of Our Co-chairs
• jeff.stangle_at_pb.com
• steve.lopez_at_experian.com
• darron.k.holland_at_usps.gov
• edward.f.wanta_at_usps.gov