PowerPoint 2002 in the Classroom

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PowerPoint 2002in the Classroom

• A Micro Lesson
• by Margie Genereux

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Why PowerPoint?

• Students are much more attentive to color, sound
  and animations then to a textbook.
• Teachers can save time and energy by editing
  existing PowerPoints over the school year as the
  assignments change.

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continued

• Students who miss a class could watch a
  corresponding PowerPoint to catch up.
• Substitutes could readily teach a class if there
  was a PowerPoint to show, with corresponding
  assignments.

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What are the steps involved?

• Start a new slideshow
• Add, format edit text
• Add new slide slide layout
• Choose design
• Save your work!

• Edit move slides
• All about graphics
• Slide transitions
• Viewing timing the show
• Custom Animations
• Print Notes Handouts

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Start a New Slideshow

• Begin a brand new presentation by opening
  PowerPoint, then clicking on Blank Presentation
  in the New Presentation task pane.
• A title slide will appear, ready for text.

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Add Format Text

• PowerPoint walks you through it youll see
  Click here to add text just click and add
  your text. Its that simple.
• You can change the size, font, style, placement
  color of the text using the formatting toolbar.

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Edit Text

• Text can be changed by simply clicking at the end
  of the text in question, then backspacing to
  delete, and retyping to fix it.

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Adding a New Slide

• On the Formatting Toolbar, click New Slide, and
  a brand new slide will appear in your slides
  pane to the left, as well as directly in the
  center of your page, ready for creation.

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Slide Layout

• Using the dropdown menu in the Task Pane, change
  to Slide Layout at any time to change the
  layout of a slide. Office 2002 offers a large
  variety of layouts, so you can add pictures,
  diagrams, charts and tables easily.

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Design Templates

• PowerPoint makes it simple to add impressive
  designs to your entire slideshow in the blink of
  an eye. You can change the color scheme and fonts
  if youd like, or just pop in your design and
  presto! you have a professional slideshow.

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Save Your Work!

• Name your slideshow early on, so you wont lose
  your work if the computer crashes (Windows XP
  will bring up a recovered version of the
  slideshow if your computer should crash, or if
  you lose power).

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saving continued

• Click on File at the top of your screen, then
  Save As. It should default you to My
  Documents, where you can give it a name of your
  choosing. If you want it in a subfolder, just
  double click on the subfolder prior to hitting
  save.

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Very Important

• Oh click on File then Save every so often
  to keep saving your work as you add new slides.

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Edit Move Slides

• Its easy to change the order of your slides by
  simply clicking on the slide in question and,
  while holding down that left mouse button,
  dragging up or down until it lands where you want
  it. This is done in the slide pane to your left.

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Speaking of Panes.

• If you lose your Slide Pane, just click on View
  then Normal and your pane will be restored.
• If you lose the Task Pane, click on View then
  Task Pane. Incidentally, this works in all
  Office 2002 programs.

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Adding Graphics

• Adding graphics such as clip art, photos or
  animations is easy in PowerPoint, but there is
  one thing to keep in mind.

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Graphics continued

• Its important to choose a Slide Layout that
  readily accepts graphics. Just look for the guy
  with the big nose when choosing your slide layout!

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More Graphics

• For more involved graphics, such as tables,
  organizational charts, pie charts and column
  graphs, choose a content layout. The next several
  slides will demonstrate the types of data you can
  present very easily

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Tables
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Pictures
Hi! Im your friend, the EFF Wheel!!!
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Column Graphs
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Venn Diagrams
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Web Diagrams
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Organization Charts
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Slide Transitions

• Remember Home Improvement??? They had some
  great transitions that occurred between scenes.
  PowerPoint allows us to include these transitions
  very easily.

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transitioning

• First change your Task Pane window to Slide
  Transition
• Next, in the first section Apply to selected
  slides, scroll to the very bottom until you see
  Random Transitions.
• Click on it, then at the bottom of the pane,
  choose Apply to all slides

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More involved transitions

• If you prefer, you can choose your own transition
  effects from that long list. Try them out to see
  what you think. Dont choose Apply to All
  Slides unless you want the same effect
  throughout the slideshow.

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Viewing the Show

• This is a good time to see your work so far.
  Anytime you want to view your show, simply click
  on Slide Show at the top of your screen, then
  View Show. Youll have to mouse-click through
  the show unless you set up automatic timings. If
  you need to stop at any time, just click ESC on
  your keyboard.

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Timing the Show

• While still in Slide Transitions, you may want
  to set your show to automatically play. I dont
  recommend this if you are speaking through the
  show only if it will run like a movie. One
  coughing fit can ruin your entire presentation if
  you cant keep up.

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timing

• Remove the check next to On mouse click then
  click Automatically after. You can then choose
  the number of seconds you want that slide to
  play.

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Last word on timing

• Apply to All Slides will set them all at, for
  example, 10 seconds then you can adjust slides
  to less or more time according to their content.
• Have a friend or colleague view the show first to
  see if the timings are right.

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Animations

• Change your task pane to the custom animation
  pane.
• Click on any picture or block of text that youd
  like to animate.
• Next, click on Add Effect in the task pane.

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More about animations

• You can add entrance effects, exit effects,
  emphasis effects and motion paths to make your
  text and graphics do almost anything.
• Depending on your audience, keep the animations
  down to a dull roar for the sake of
  professionalism.

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animations continued

• If, however, your job is to liven up the audience
  or keep a room of kids interested in a subject,
  GO CRAZY!

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Quick Animations.

• If time is of the essence, you can change to your
  Slide Design task pane, then click on Animation
  Schemes.
• This will allow a quick method of adding
  animations to the entire slideshow quickly by
  using Apply to all Slides
• However, you cannot change the speeds, so use
  Custom Animation if you need choices.

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Print Notes Handouts

• Printing is key. You can print the entire
  slideshow in full 8½x11 sheets by simply hitting
  the print icon in your standard toolbar.

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Printing Notes

• If you would like to add notes, use the click to
  add notes section at the very bottom of your
  screen while in edit mode. These can be printed
  via File, Print then under Print What you
  can choose Notes

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Printing Handouts

• Handouts, such as the ones you received tonight,
  are easy to print. Click File then Print,
  then under Print What choose Handouts.
  PowerPoint defaults to 6 slides per page. Change
  to 3 slides per page if you want lines for note
  taking.

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Last word on printing

• Play around in the print dialog box for more
  choices on printing. For example, you can print
  current slide or choose only certain slides to
  print.

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Running the Show in a Loop

• To keep your slideshow running continuously, as
  people walk in to a room or students move from
  computer to computer watching slideshows, just
  click on Slide Show then Set up Show and
  click Loop continuously until esc.

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Hope you enjoyed the show!
The End