Building your own collaborative environment

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Building your own collaborative environment

• Mark Tigwell
• marktig_at_microsoft.com

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What do we mean by collaborating?

• To work with another person or group in order to
  achieve something
• What does this mean for education technology?

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If you want to

• Stream a live video or audio presentation to a
  large online audience
• You would use Windows Media Encoder on a PC and
  Windows Server 2003 with the Media Server role
  turned on.
• Videoconference with one or two people
• You would use Windows Messenger on a PC with a
  webcam.
• Create a presentation with commentary that could
  be downloaded or viewed over the web
• You would use PowerPoint and Producer for
  PowerPoint
• Create and edit Movies or Slideshows
• You would use Movie Maker and Photo Story
• Create a document, spreadsheet, presentation or
  web page
• You would use Office 2003
• Create a learning object
• Use any of the above tools and package it with
  Class Server 4

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Microsoft provides a complete toolkit for
collaboration
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Sharing
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What does SharePoint do?

• SharePoint automatically creates web sites for
  people to share information with each other.
• Some of the things it can create

• Discussion boards
• Surveys
• Document libraries
• Image galleries
• Powerful custom lists
• Events and calendars
• Address books
• Meeting workspaces
• Manage users and permissions

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Interactive demonstration

• Lets install, configure and explore a typical
  SharePoint server.

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Install configure SharePoint 1

• What you need a server running Windows Server
  2003 with IIS (Application Server role switched
  on)
• Install SharePoint Services (note to enable
  search function, SQL Server must be used)
• Run IIS look at web sites and options
• In Administration Tools, select SharePoint
  Central Admin
• Extend a web site (Extend and create)
• Extend and map to another is for load-balancing
• Can use any SQL Server
• Enter a URL path

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Install Configure SharePoint 2

• Go to the new site
• Pick a template
• Note I am administrator, so I can do anything!
• Explore Documents Lists
• Shared documents (upload a document, alert,
  settings and columns)
• Standard lists (explore)
• Discussions (explore)
• Special areas (later)
• (sub)Sites
• Workspaces
• Document workspaces
• Meeting workspaces

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Site Settings 1

• Home Modify Shared Page
• Appearance
• Web parts
• What are they?
• Types
• Add a web part (content editor, text file)
• Site Settings
• Customisation
• Alerts

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Site Settings 2

• Go to top-level site admin
• Manage site groups (create a group)
• Cross-site groups
• Anonymous access (enables the magic button!)
• View storage allocation
• Manage regional settings
• Save as template

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Adding users

• Adding a user
• Understanding roles and delegated authority

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Create

• New subsite (note context and permissions)
• Document workspace (check-out, check-in,
  versions)
• Custom list (staff DVD library)
• Survey
• Blank page
• Picture Library

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Integrating with Class Server

• Class Server admin (teacher, student, class)
• Class Server SharePoint home page
• Class Server web parts

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Modifying in FrontPage

• Fully customise all the elements of a SharePoint
  site
• More flexible data views and web parts
• Easily see the structure of your site
• Apply more themes
• View and modify code (careful!)
• WARNING Break your SharePoint site!

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Advanced Topics

• Writing web parts with Visual Studio
• Integrating with Outlook
• Synchronise calendars and contacts
• Receive alerts
• Integrate alerts
• Create Meeting Workspaces
• Command line tool stsadm.exe useful for many
  tasks including backup and restore
• stsadm.exe -o backup -url http//server_name/site
  -filename file_name.dat

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Where to get the tools mentioned in this
presentation
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Books and training

• Microsoft Windows SharePoint Services Step by
  Step, Microsoft Press (ISBN 0-7356-2075-X)
• Microsoft Windows SharePoint Services Inside Out,
  Microsoft Press (ISBN 0-7356-2171-3)
• Microsoft eLearning Library (MELL) Module on
  Windows Server 2003 and SharePoint (demo)
  (http//www.microsoft.com/learning/mell/)

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Web sites

• TechNet (technet.microsoft.com)
• MSDN (msdn.microsoft.com)
• SharePoint University
• www.sharepointu.com

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Thank you

• We would like to thank all sponsors of
  theMicrosoft Education Roadshow

National Hardware Sponsor
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